South Valley Services is hiring: Administrative Assistant in West Jordan

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Title: Administrative Assistant
Department: Shelter
Location: Salt Lake County Site
Supervisor: Executive Assistant
Category: Full time (40 hours per week)
FLSA Status: Non-exempt
Pay: $20.00 per hour
Schedule: Monday – Friday business hours. Some flexibility regarding start/stop time.
This position may work remotely one day a week as responsibilities allow.

GENERAL PURPOSE

The Administrative Assistant position provides office support for multiple areas including: Executive Assistant (50%); Shelter Operations (25%); and Development / Communications (25%). The division of duties may vary based on organizational need.

South Valley Services is a non‑profit organization whose mission is to provide services to anyone who has experienced domestic and sexual violence. SVS provides free and confidential services including emergency shelter, safe housing, trauma‑informed counseling, advocacy, and tools for life.

Essential Duties & Responsibilities

• Demonstrate regular and reliable attendance.
• Perform a full range of clerical tasks including organizing meetings; creating documents and spreadsheets; entering data; prepping for compliance audits; tracking forms; responding to voice mail and email; and filing.
• Prepare professional communications such as emails, letters, memos, and reports.
• Assist with meeting management including scheduling, material preparation, and taking notes.
• Maintain filing systems, both electronic and paper.
• Act as on‑site contact with the Executive Assistant to communicate with our IT services provider for employees, vendors, and committee members.
• Facilitate employee‑issued equipment/accounts on Microsoft 365 systems and monitor proper usage of files.
• Research and report findings on various topics/projects.
• Assist with recruitment review/process applications, conduct screening calls, and reference checks.
• Assist with employee recognition activities.
• Assist Facilities and Emergency Preparedness Committees.
• Handle highly sensitive information discreetly and maintain absolute confidentiality of all information.
• Maintain appropriate professional boundaries with residents, staff, volunteers, donors, and vendors.

Other Duties & Responsibilities

• Support organizational transitions or process updates.
• Attend Recruitment Job Fairs.
• Attend all required meetings and trainings.
• Assist with event preparation and post‑event breakdown.
• Run errands and pick up needed items from Costco, Post Office, UPS, and catering for events.
• Order supplies/items and promptly enter data of orders and receipts.
• Assist Leadership with special projects.
• Complete other duties as assigned.

Qualifications & Skills

• Ability to communicate clearly, concisely, and professionally both verbally and in writing.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook and ability to create, reformat, and manage documents.
• Demonstrate outstanding organizational skills.
• Ability to follow written and verbal instructions effectively.
• Ability to work on multiple tasks at once and manage deadlines efficiently.
• Pass and maintain eligible status on Direct Access Clearance System (DACS) criminal background check.
• Current driver's license and acceptable driving record.

Preferred Qualifications

• 1‑2 years’ experience in an administrative assistant position.

Working Conditions & Physical Demands

The working environment is an office environment with the majority of time working at a desk using a computer. Must have transportation to run errands and pick up needed items.

Equipment Used

• Operation/use of basic office equipment such as telephone, computer, scanner, and copy machine.

Please note this job description is not designed to contain a comprehensive listing of duties, responsibilities, or activities that are required for this job. Duties, responsibilities, or activities may change at any time with or without notice.

Employees must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. Contact SVS Human Resources for assistance.

Seniority Level

Entry level

Employment type

Full‑time

Job Function

Administrative

Industries

Individual and Family Services