Executive Assistant Job at Hearst Magazines in New York

Overview Are you highly organized, detail-driven, and passionate about supporting top editorial talent in the fashion media world? Harper’s Bazaar is seeking an ambitious and proactive Executive Assistant to support the Editor-in-Chief and keep the heartbeat of the office running smoothly. If you thrive in a fast-paced environment and love fashion, this is your opportunity to play a key role behind the scenes at one of the industry’s most iconic brands. Responsibilities Manage complex calendars, schedule appointments, and coordinate meetings Book and manage domestic and international travel arrangements Process expense reports in alignment with Hearst policies and timelines Prepare materials and conduct research in advance of key meetings and interviews Organize and coordinate internal staff meetings and corporate presentations Support planning and execution of special events, including sending invitations and managing RSVPs Welcome and manage office visitors with professionalism Order office supplies, mail out issues, and ensure overall office efficiency Be responsive to emails and calls, with occasional after-hours needs Handle other administrative tasks and special projects as assigned Qualifications 2-3+ years of experience supporting a senior-level media executive in a fast-paced environment Exceptional organizational skills and obsessive attention to detail Highly proactive, self-directed, and resourceful with strong problem-solving skills Excellent communication skills and discretion when working with confidential information Strong collaboration skills with the ability to interact effectively across levels and teams Skilled in Microsoft Office Suite, Keynote, Google Drive, Instagram, and Zoom Tech-savvy with familiarity in scheduling, organizational, and social media platforms Demonstrated ability to manage multiple priorities and deadlines Hybrid: This position is based in New York City and requires working in-office 4 days per week Benefits Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries. Grow Your Skills: Access to innovative training programs, immersive workshops, and exclusive industry events. Work-Life Harmony: Hybrid work options to balance professional success with personal priorities. Foster Connection & Belonging: Employee Resource Groups and an inclusive workplace. Wellness First: Comprehensive benefits package including medical, dental, and vision insurance from Day 1. Plan for Your Financial Future: 401(k) plan with company match. The base salary for this role is between $64,000 - $67,000 . The actual base pay offered is dependent upon many factors, such as transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. Hearst is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. #J-18808-Ljbffr