Executive Assistant Job at University of Memphis in Memphis

Overview Executive Assistant, Advancement – Campus Location: Main Campus (Memphis, TN). Position Number: 024016. Category: Staff (Hourly/Monthly). Department: Office of University Development. Posting Information Posting Number SAECC4395. Advertised Title: Executive Assistant. Posting Date: 10/23/2025. Closing Date: 11/03/2025. Open Until Screening Begins: No. Hiring Range: $57,000 - $60,000 per year. Working Conditions: Full-Time; Benefits Eligible. Work Schedule: Monday – Friday, 8:00 a.m. – 4:30 p.m. May need to work beyond normal schedule during peak periods including some travel. Minimum Position Qualifications Bachelor’s Degree in a relevant area and five years of appropriate experience. Relevant experience may substitute for required education. Must possess and maintain a valid driver’s license. Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. Special Conditions Candidates must be proficient in Microsoft Office Programs (e.g., Word, Excel, PowerPoint, Publisher). This position will have frequent contact with donors and will need to adhere to a strong code of ethics to maintain donor confidentiality. The person in this position will be asked to use their personal vehicle for work-related deliveries and errands as needed. Additional Working Conditions Applicants must complete all applicable sections of the online application to be considered for a position. All applications must be submitted online at workforum.memphis.edu. Required work experience is based on full-time hours; part-time hours will be prorated as listed. Candidates called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview. Is this posting for UofM employees only? No Positions Supervised: None Knowledge, Skills, and Abilities Ability to read and understand documents related to policy and procedures, correspondence, etc. Strong interpersonal and organizational skills. Ability to speak and present information to donors, colleagues, suppliers, or other constituents of the institution. Skill in completing assignments accurately and with attention to detail. Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public. Ability to handle a variety of complex and difficult problems or tasks at once. Position Summary The Executive Assistant, Advancement, serves as a trusted advisor and strategic partner to the Senior Vice President for Advancement, Vice President for Philanthropy, and Vice President for Engagement. This role supports Operations, accountability, and the daily flow of executive activities, including complex calendar coordination, meeting preparation, and follow-up, while driving projects forward and overseeing critical processes to keep priorities on track. The ideal candidate is a proactive problem-solver who anticipates needs, removes obstacles, and fosters seamless communication across the Advancement leadership team. The Executive Assistant will work with discretion and diplomacy on sensitive matters in a fast-paced environment. Benefits of Employment (Applies to full-time, non-police employees only) Job Duties Executive Support & Calendar Management Manages and optimizes the complex calendars and schedules for the Senior Vice President, VP for Philanthropy, and VP for Engagement. Coordinates logistics, agendas and presentation materials for meetings, ensuring alignment with strategic priorities. Prepares leaders for meetings through research, briefing documents, and timely information sharing. Serves as the point of contact for scheduling requests and prioritizing competing demands. Drives forward initiatives and ensures timely execution of deliverables. Develops project plans, monitors progress, and provides accountability follow-up to staff and stakeholders. Anticipatory & Proactive Executive Partnership Anticipates the needs of the SVP and VPs, preparing information, solutions, or next steps without requiring detailed instruction. Provides counsel and insight into priorities and opportunities for executive focus. Serves as a confidential advisor on sensitive or complex matters, exercising sound judgment and discretion. Process Oversight & Operational Efficiency Oversees and improves Advancement-wide processes to increase effectiveness and efficiency. Identifies and implements systems to streamline workflows and ensure consistency across units. Develops tools and resources that support project tracking, reporting, and knowledge management. Ensures best practices are documented, communicated, and upheld across the organization. Other duties as assigned. Supplemental Questions Required fields are indicated with an asterisk (*). * Do you have a valid driver’s license Yes No Applicant Documents Required Documents Resume Cover Letter References List Optional Documents #J-18808-Ljbffr