Executive Assistant Job at University Of Memphis East in Memphis

University of Memphis Career Opportunities Bachelor’s Degree in a relevant area and five years of appropriate experience. Relevant experience may substitute for required education. Must possess and maintain a valid driver’s license. Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. Special Conditions Candidates must be proficient in Microsoft Office Programs (e.g., Word, Excel, PowerPoint, and Publisher). This position will have frequent contact with donors and will need to adhere to a strong code of ethics to maintain donor confidentiality. The person in this position will be asked to use their personal vehicle for work-related deliveries and errands as needed. Work Schedule Monday – Friday, 8:00 a.m. – 4:30 p.m. May need to work beyond normal work schedule during peak periods including some travel. Posting Date 10/23/2025 Closing Date 11/03/2025 Hiring Range $57,000 – $60,000 per year Full-Time/Part-Time Full-Time Working Conditions While performing the duties of this job, the employee is regularly required to sit, use hands to handle or feel, and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand, reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. Additional Working Conditions All applications must be submitted online at workforum.memphis.edu. Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full-time hours. Part time work experience will be prorated as listed. Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview. Positions Supervised None Knowledge, Skills, and Abilities Ability to read and understand documents related to policy and procedures, correspondence, etc. Must have strong interpersonal and organizational skills. Ability to speak and present information to donors, colleagues, suppliers or other constituents of the institution. Skill in completing assignments accurately and with attention to detail. Ability to establish and maintain a good rapport with university faculty and staff, students and the general public. Can effectively handle a variety of complex and difficult problems or tasks at once. Additional Position Information Position Summary The Executive Assistant, Advancement, serves as a trusted advisor and strategic partner to the Senior Vice President for Advancement, Vice President for Philanthropy, and Vice President for Engagement. This role is central to ensuring that Advancement at the University of Memphis operates with clarity, efficiency, and accountability. The Executive Assistant manages the daily flow of executive activities—including complex calendar coordination, meeting preparation, and follow-up while also driving projects forward, overseeing critical processes, and ensuring priorities remain on track. The ideal candidate is a proactive problem-solver who anticipates needs, removes obstacles, and fosters seamless communication across the Advancement leadership team. With strong organizational, operational, and interpersonal skills, the Executive Assistant ensures that the Advancement leaders are consistently supported, informed, and positioned for success. This individual thrives in a fast-paced environment, balances multiple priorities, and works with discretion and diplomacy on sensitive matters. Benefits of Employment (Applies to full-time, non-police employees only) Job Duties Duties & Responsibilities Executive Support & Calendar Management Manages and optimizes the complex calendars and schedules for the Senior Vice President, VP for Philanthropy, and VP for Engagement. Coordinates logistics, agendas and presentation materials for meetings, ensuring alignment with strategic priorities. Prepares leaders for meetings through research, briefing documents, and timely information sharing. Serves as the point of contact for scheduling requests and prioritizing competing demands. Drives forward initiatives and ensures timely execution of deliverables. Develops project plans, monitors progress, and provides accountability follow-up to staff and stakeholders. Anticipatory & Proactive Executive Partnership Anticipates the needs of the SVP and VPs, preparing information, solutions, or next steps without requiring detailed instruction. Provides counsel and insight into priorities and opportunities for executive focus. Serves as a confidential advisor on sensitive or complex matters, exercising sound judgment and discretion. Process Oversight & Operational Efficiency Oversees and improves Advancement-wide processes to increase effectiveness and efficiency. Identifies and implements systems to streamline workflows and ensure consistency across units. Develops tools and resources that support project tracking, reporting, and knowledge management. Ensures best practices are documented, communicated, and upheld across the organization. Other duties as assigned. 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