RimePro Inc
Summary:
We are representing a reputable mechanical contractor seeking an organized and proactive Project Administrator to provide administrative and project support across multiple commercial construction projects. This position plays a key role in maintaining project documentation, coordinating communication between departments, and assisting with scheduling, purchasing, and reporting tasks. The ideal candidate is detail-oriented, dependable, and capable of managing multiple priorities in a fast-paced construction environment.
Key Responsibilities: Maintain accurate project records including contracts, RFIs, submittals, and change orders Assist in preparing and issuing purchase orders, tracking deliveries, and verifying invoices Support project managers with scheduling updates, document control, and meeting coordination Communicate with vendors, subcontractors, and internal teams to ensure timely flow of information Process project correspondence, transmittals, and subcontractor documents for approval Manage digital and hard copy filing systems to ensure compliance with company standards Coordinate with accounting to verify job cost data and assist with billing documentation Prepare meeting minutes, distribute updated drawings and reports, and track follow-up items Assist with closeout packages including warranties, as-builts, and O&M manuals Support administrative tasks such as reporting, time entry review, and project status updates Qualifications:
Associate or bachelor's degree preferred; equivalent construction office experience accepted 2+ years of experience in project administration or construction support Proficiency with Microsoft Office Suite; experience with Procore, Bluebeam, or similar software preferred Excellent organizational and communication skills Strong attention to detail with the ability to prioritize and meet deadlines Professional demeanor and ability to work collaboratively with multiple teams Strong sense of ownership and accountability for assigned tasks Compensation + Benefits:
Competitive base salary based on experience Comprehensive medical, dental, and vision insurance 401(k) retirement plan with company match Paid time off and company-recognized holidays Professional growth and development opportunities
We are representing a reputable mechanical contractor seeking an organized and proactive Project Administrator to provide administrative and project support across multiple commercial construction projects. This position plays a key role in maintaining project documentation, coordinating communication between departments, and assisting with scheduling, purchasing, and reporting tasks. The ideal candidate is detail-oriented, dependable, and capable of managing multiple priorities in a fast-paced construction environment.
Key Responsibilities: Maintain accurate project records including contracts, RFIs, submittals, and change orders Assist in preparing and issuing purchase orders, tracking deliveries, and verifying invoices Support project managers with scheduling updates, document control, and meeting coordination Communicate with vendors, subcontractors, and internal teams to ensure timely flow of information Process project correspondence, transmittals, and subcontractor documents for approval Manage digital and hard copy filing systems to ensure compliance with company standards Coordinate with accounting to verify job cost data and assist with billing documentation Prepare meeting minutes, distribute updated drawings and reports, and track follow-up items Assist with closeout packages including warranties, as-builts, and O&M manuals Support administrative tasks such as reporting, time entry review, and project status updates Qualifications:
Associate or bachelor's degree preferred; equivalent construction office experience accepted 2+ years of experience in project administration or construction support Proficiency with Microsoft Office Suite; experience with Procore, Bluebeam, or similar software preferred Excellent organizational and communication skills Strong attention to detail with the ability to prioritize and meet deadlines Professional demeanor and ability to work collaboratively with multiple teams Strong sense of ownership and accountability for assigned tasks Compensation + Benefits:
Competitive base salary based on experience Comprehensive medical, dental, and vision insurance 401(k) retirement plan with company match Paid time off and company-recognized holidays Professional growth and development opportunities