EMCOR Group
About Us
We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.
Job Summary
Shambaugh & Son L.P. is looking for a Contracts Administrative Assistant. In this role you will be responsible for performing a wide variety of organizational tasks for our Legal Department.
#shambaugh #LI-TS #Onsite
Essential Duties & Responsibilities
Maintain contracts mailbox: log contracts into Excel spreadsheet as received; ensure spreadsheet accuracy
Regularly check DocuSign/AdobeSign platforms for newly issued, reissued and/or reassigned contracts
Follow established naming conventions and file contracts in client network folders
Regularly update contract log as contracts are processed
Save fully executed contracts and distribute to appropriate internal clients
Conduct initial research on incoming contracts, identifying past clients and flagging new client contracts on the contract log
Locate applicable addendums or modifications in Client files and, if appliable, incorporate into the PDF contract using correct language and protocol
Perform preliminary review of contracts to verify that all required exhibits are included and verify price and scope of the contract match with contract checklist
Utilize Litera software to compare contract versions and identify any changes
For paper copy contracts: prepare revisions, copy and scan as required
For paper copy contracts: assist in creating transmittals and mailing out final copies to clients
Prepare and draft professional emails related to contract management and client communication
Assist with filing, document preparation and other administrative tasks as needed
Support the team with research as needed
Other duties assigned.
Qualifications
Must have superior reading comprehension
Must be fluent with Microsoft Word, Adobe PDF, and Microsoft Excel
Strong attention to detail and organizational skills
Must have excellent verbal and written communication skills
Satisfied working in a supportive role
Ability to multitask and prioritize
Always improving skills to become a stronger team member
Demonstrates strong initiative and the ability to work independently
Regular and reliable attendance, including the ability to work extended hours and weekends as required
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here (https://careers-emcorgroup.icims.com/) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
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Job Locations
US-IN-Fort Wayne
ID
2025-5025
Company
Shambaugh & Son, L.P.
Category
Administrative Services
Position Type
Full-Time
Location Type
Onsite
Posted Date
2 weeks ago
(10/22/2025 12:10 PM)
We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.
Job Summary
Shambaugh & Son L.P. is looking for a Contracts Administrative Assistant. In this role you will be responsible for performing a wide variety of organizational tasks for our Legal Department.
#shambaugh #LI-TS #Onsite
Essential Duties & Responsibilities
Maintain contracts mailbox: log contracts into Excel spreadsheet as received; ensure spreadsheet accuracy
Regularly check DocuSign/AdobeSign platforms for newly issued, reissued and/or reassigned contracts
Follow established naming conventions and file contracts in client network folders
Regularly update contract log as contracts are processed
Save fully executed contracts and distribute to appropriate internal clients
Conduct initial research on incoming contracts, identifying past clients and flagging new client contracts on the contract log
Locate applicable addendums or modifications in Client files and, if appliable, incorporate into the PDF contract using correct language and protocol
Perform preliminary review of contracts to verify that all required exhibits are included and verify price and scope of the contract match with contract checklist
Utilize Litera software to compare contract versions and identify any changes
For paper copy contracts: prepare revisions, copy and scan as required
For paper copy contracts: assist in creating transmittals and mailing out final copies to clients
Prepare and draft professional emails related to contract management and client communication
Assist with filing, document preparation and other administrative tasks as needed
Support the team with research as needed
Other duties assigned.
Qualifications
Must have superior reading comprehension
Must be fluent with Microsoft Word, Adobe PDF, and Microsoft Excel
Strong attention to detail and organizational skills
Must have excellent verbal and written communication skills
Satisfied working in a supportive role
Ability to multitask and prioritize
Always improving skills to become a stronger team member
Demonstrates strong initiative and the ability to work independently
Regular and reliable attendance, including the ability to work extended hours and weekends as required
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here (https://careers-emcorgroup.icims.com/) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
Email a Friend Email a Friend
Job Locations
US-IN-Fort Wayne
ID
2025-5025
Company
Shambaugh & Son, L.P.
Category
Administrative Services
Position Type
Full-Time
Location Type
Onsite
Posted Date
2 weeks ago
(10/22/2025 12:10 PM)