Florida State University
Job Information
Job Title: Accounting Specialist
Department: Florida Virtual Campus
Location: Tallahassee, FL
Responsibilities
Process purchase requisitions and payments, ensuring timely renewal of services and purchases.
Prepare monthly reconciliations for purchasing card charges and reconcile expenditures posted to OMNI.
Maintain a comprehensive payment spreadsheet, monitor online records management, and confirm complete posting of required documentation.
Assist in accounts receivable duties: create invoices and post payments.
Assist in cash-handling duties to maintain separation of duties.
Serve as backup for travel processing.
Process invoices, Direct Pay Requests, and PCard transactions for payment, ensuring compliance with State of Florida Statutes and FSU rules/regulations.
Assign or confirm appropriate accounting codes for purchases.
Secure confirmation from the purchase originator that services/materials were in satisfactory condition before payment or within return policy terms.
Process disbursements for employee reimbursements and vendor payments.
Serve as co‑primary requisition processor, entering purchase requisitions according to State of Florida Statutes and FSU policies and procedures for purchasing.
Work with staff to obtain required quotes and approvals for purchases.
Act as vendor liaison to resolve any purchasing issues.
Investigate and resolve any questions or disputes with vendors.
Provide training to staff regarding the purchasing system/process.
Assist the Budget Manager with contracting questions for legal and procurement review.
Track processes and address questions or concerns.
Update the payment spreadsheet for the fiscal year with actual payment and spending category information; reconcile account coding to FSU’s financial reports.
Report any discrepancies and process correcting entries if required.
Process, approve, or verify P‑Card transactions, ensuring compliance; reconcile P‑Card transactions and monthly invoice payments to FSU’s financial reports.
Investigate discrepancies and alert the supervisor; process journal entries to correct/adjust expense entries.
Back‑up for final monthly P‑Card reconciliations and AR duties, creating invoices and posting payments, ensuring timely processing and separation of duties.
Prepare and process travel authorizations and reimbursements for FLVC employees, ensuring compliance with policies/procedures for travel; advise employees and travelers regarding travel‑related contracts and available discounts.
Assist with budget preparation for the new fiscal year by providing and preparing reports on spending and projected spending.
Perform other duties as assigned.
Qualifications
Bachelor’s degree and two years of experience, or a combination of post‑high‑school education and experience equal to six years.
Considerations
This is an A&P position.
The position is eligible for partial remote work; remote eligibility will be reviewed upon vacancy.
The position requires completion of a criminal history background check.
How to Apply If qualified and interested in a specific vacancy as advertised, apply to Florida State University at
https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information. Applications must include work history and all education details (if applicable).
Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.
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Department: Florida Virtual Campus
Location: Tallahassee, FL
Responsibilities
Process purchase requisitions and payments, ensuring timely renewal of services and purchases.
Prepare monthly reconciliations for purchasing card charges and reconcile expenditures posted to OMNI.
Maintain a comprehensive payment spreadsheet, monitor online records management, and confirm complete posting of required documentation.
Assist in accounts receivable duties: create invoices and post payments.
Assist in cash-handling duties to maintain separation of duties.
Serve as backup for travel processing.
Process invoices, Direct Pay Requests, and PCard transactions for payment, ensuring compliance with State of Florida Statutes and FSU rules/regulations.
Assign or confirm appropriate accounting codes for purchases.
Secure confirmation from the purchase originator that services/materials were in satisfactory condition before payment or within return policy terms.
Process disbursements for employee reimbursements and vendor payments.
Serve as co‑primary requisition processor, entering purchase requisitions according to State of Florida Statutes and FSU policies and procedures for purchasing.
Work with staff to obtain required quotes and approvals for purchases.
Act as vendor liaison to resolve any purchasing issues.
Investigate and resolve any questions or disputes with vendors.
Provide training to staff regarding the purchasing system/process.
Assist the Budget Manager with contracting questions for legal and procurement review.
Track processes and address questions or concerns.
Update the payment spreadsheet for the fiscal year with actual payment and spending category information; reconcile account coding to FSU’s financial reports.
Report any discrepancies and process correcting entries if required.
Process, approve, or verify P‑Card transactions, ensuring compliance; reconcile P‑Card transactions and monthly invoice payments to FSU’s financial reports.
Investigate discrepancies and alert the supervisor; process journal entries to correct/adjust expense entries.
Back‑up for final monthly P‑Card reconciliations and AR duties, creating invoices and posting payments, ensuring timely processing and separation of duties.
Prepare and process travel authorizations and reimbursements for FLVC employees, ensuring compliance with policies/procedures for travel; advise employees and travelers regarding travel‑related contracts and available discounts.
Assist with budget preparation for the new fiscal year by providing and preparing reports on spending and projected spending.
Perform other duties as assigned.
Qualifications
Bachelor’s degree and two years of experience, or a combination of post‑high‑school education and experience equal to six years.
Considerations
This is an A&P position.
The position is eligible for partial remote work; remote eligibility will be reviewed upon vacancy.
The position requires completion of a criminal history background check.
How to Apply If qualified and interested in a specific vacancy as advertised, apply to Florida State University at
https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information. Applications must include work history and all education details (if applicable).
Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.
#J-18808-Ljbffr