Inside Higher Ed
Accounting Specialist
at
Inside Higher Ed
Location: Hybrid. Type: Regular. Employment: Full‑time. Job ID: 61444. Department: Florida Virtual Campus (FLVC).
Roles and Responsibilities
Process purchase requisitions and payments, ensuring timely renewal of services and purchases.
Prepare monthly reconciliations for purchasing card charges and reconcile expenditures posted to OMNI.
Maintain a comprehensive payment spreadsheet, monitoring online records management and confirming complete posting of required documentation.
Assist in accounts receivable duties, creating invoices and posting payments.
Handle cash‑handling duties while maintaining separation of duties.
Serve as backup for travel processing and approve travel authorizations and reimbursements for FLVC employees.
Process invoices, Direct Pay Requests, and PCard transactions in compliance with State of Florida Statutes and FSU rules/regulations.
Assign appropriate accounting codes for purchases and secure confirmation from originators that service/materials were satisfactory before payment.
Investigate and resolve any questions or disputes with vendors, providing training to staff on the purchasing system/process.
Assist the Budget Manager with contracting questions and legal/procurement review.
Reconcile PCard transactions and monthly invoice payments to FSU’s financial reports, investigating discrepancies and alerting supervisors.
Process journal entries when required to correct/adjust expense entries.
Prepare and process cash deposits and monthly reconciliations of cash handling.
Assist with budget preparation for the new fiscal year by providing and preparing reports on spending and projected spending.
Qualifications
Bachelor’s degree and two years of experience OR high school diploma (or equivalent) and six years of experience (or a combination of post‑high‑school education and experience equal to six years).
Knowledge of State of Florida Statutes and FSU rules/regulations, and experience with purchase requisition processing.
Strong attention to detail and ability to reconcile complex financial records.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite.
Background check required.
Preferred Qualifications
Experience with QuickBooks.
Experience using Microsoft Suite for accounting and reporting.
Ideal Candidate The ideal candidate will interpret and enforce policy and procedures within FLVC Financial Services, learn our operation, and provide support across all areas outlined in the job responsibilities.
Typical Day Monitors and reconciles payments, processes corrections via journal entry, updates the comprehensive payment spreadsheet, processes purchase requisitions, assists staff with purchases and policy guidance, performs monthly cash handling reconciliations and PCard approvals, and supports AR, PCard approvals, and staff travel needs.
First 60‑90 Days Completes FSU onboarding and required training in OMNI. Is introduced to FLVC’s internal purchasing and approval process, training on the payment spreadsheet maintenance, and meets the budget managers to receive department‑specific training on the position’s responsibilities.
Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.
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at
Inside Higher Ed
Location: Hybrid. Type: Regular. Employment: Full‑time. Job ID: 61444. Department: Florida Virtual Campus (FLVC).
Roles and Responsibilities
Process purchase requisitions and payments, ensuring timely renewal of services and purchases.
Prepare monthly reconciliations for purchasing card charges and reconcile expenditures posted to OMNI.
Maintain a comprehensive payment spreadsheet, monitoring online records management and confirming complete posting of required documentation.
Assist in accounts receivable duties, creating invoices and posting payments.
Handle cash‑handling duties while maintaining separation of duties.
Serve as backup for travel processing and approve travel authorizations and reimbursements for FLVC employees.
Process invoices, Direct Pay Requests, and PCard transactions in compliance with State of Florida Statutes and FSU rules/regulations.
Assign appropriate accounting codes for purchases and secure confirmation from originators that service/materials were satisfactory before payment.
Investigate and resolve any questions or disputes with vendors, providing training to staff on the purchasing system/process.
Assist the Budget Manager with contracting questions and legal/procurement review.
Reconcile PCard transactions and monthly invoice payments to FSU’s financial reports, investigating discrepancies and alerting supervisors.
Process journal entries when required to correct/adjust expense entries.
Prepare and process cash deposits and monthly reconciliations of cash handling.
Assist with budget preparation for the new fiscal year by providing and preparing reports on spending and projected spending.
Qualifications
Bachelor’s degree and two years of experience OR high school diploma (or equivalent) and six years of experience (or a combination of post‑high‑school education and experience equal to six years).
Knowledge of State of Florida Statutes and FSU rules/regulations, and experience with purchase requisition processing.
Strong attention to detail and ability to reconcile complex financial records.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite.
Background check required.
Preferred Qualifications
Experience with QuickBooks.
Experience using Microsoft Suite for accounting and reporting.
Ideal Candidate The ideal candidate will interpret and enforce policy and procedures within FLVC Financial Services, learn our operation, and provide support across all areas outlined in the job responsibilities.
Typical Day Monitors and reconciles payments, processes corrections via journal entry, updates the comprehensive payment spreadsheet, processes purchase requisitions, assists staff with purchases and policy guidance, performs monthly cash handling reconciliations and PCard approvals, and supports AR, PCard approvals, and staff travel needs.
First 60‑90 Days Completes FSU onboarding and required training in OMNI. Is introduced to FLVC’s internal purchasing and approval process, training on the payment spreadsheet maintenance, and meets the budget managers to receive department‑specific training on the position’s responsibilities.
Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.
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