King County, WA
Transit Administrative Support Specialist III
King County, WA, Seattle, Washington, us, 98127
Transit Administrative Support Specialist III
Join to apply for the
Transit Administrative Support Specialist III
role at
King County, WA .
Summary The
Safety, Security, and Quality Assurance (SSQA)
Division is looking for a detail‑driven, proactive professional to step into the role of
Transit Administrative Support Specialist III (TASS III) . With strong office administration experience, sound judgment, and a sharp eye for accuracy, you will make a meaningful impact behind the scenes of a vital public service. The SSQA Division’s mission is to provide leadership and highest level of support to continuously improve Metro’s safety culture. This is an exciting time to work at King County Metro Transit, serving the fastest‑growing transit market in the nation and building a zero‑emission bus fleet while operating a light‑rail system.
Job Duties
Maintain confidential manual and automated records including personnel files, contract timelines, payroll, and PeopleSoft HR data.
Manage employee data updates and personnel actions, ensuring accurate processing, tracking, and compliance with organizational policies.
Provide document management, including maintaining Master Files and program contracts, scanning personnel records into Laserfiche, and ensuring proper retention schedules and naming conventions.
Process in‑office mail, order supplies, receive packages, and distribute them.
Track FMLA/KCFML/Paid Parental Leave usage and time balances; track and record attendance; maintain disciplinary action records; safeguard confidential information.
Manage office supplies, gear, and asset inventory; oversee surplus distribution and leased equipment coordination; process shoe vouchers in alignment with labor agreements.
Purchase, record entry, and reconcile P‑card transactions processed through Oracle iExpense.
Process mail by retrieving, opening, sorting, and attaching related documents for distribution.
Create and maintain spreadsheets, databases, and reports for specialized information.
Develop and maintain lists of active projects, contracts, purchase agreements, or other program‑specific information; process and track invoices for payment.
Track and ensure timely processing of grievance procedures, contract requirements, and next steps; schedule disciplinary meetings and hearings; prepare and distribute hearing summaries.
Perform timekeeping and payroll functions, ensuring accurate processing and auditing.
Plan and coordinate special programs, recognition awards, and promotional events, such as Transportation Safety Institute (TSI) hosting and Safety Award Program.
Serve as a primary point of contact for staff with questions on County and Transit Division policies, procedures, and processes; disseminate information on changing policies, processes, and procedures.
Other duties as assigned.
Experience, Qualifications, Knowledge, Skills
Minimum of two years’ experience providing progressively responsible, independent administrative support for a group or team of professional, technical, or management staff or equivalent combination of education and experience.
Experience in payroll processing operations and legal requirements; quick learner of payroll and timekeeping software.
Proficient in oral and written communication, including drafting, proofreading, and editing business documents.
Skilled in maintaining strict confidentiality and handling sensitive data; initiative, sound judgment, and effective prioritization.
Consistently punctual and dependable; able to work independently and proactively solve problems.
Detail‑oriented with strong analytical skills (data entry, verification, error reconciliation).
Efficiently produces work under tight deadlines, multitasks effectively, and manages competing priorities with composure under pressure.
Adaptable in dynamic, ambiguous environments while maintaining accuracy and attention to detail.
Well‑developed understanding of equity and social justice principles and experience integrating them into program design or workplace culture.
Ability to build respectful, cooperative, and equitable relationships with diverse colleagues, stakeholders, and customers.
Ability to work effectively independently and in a team setting, encouraging open communication and collaboration.
Proficient in using Microsoft Office Word, SharePoint, Excel, PowerPoint, Outlook, and digital document management systems such as Laserfiche, DocuSign, and Acrobat.
Highly Competitive Candidates (Desired)
Knowledge of King County Family and Medical Leave, Family and Medical Leave Act, and other HR leave statuses and general HR processes.
Experience working with union representatives, tracking grievance deadlines, and maintaining confidentiality.
Familiarity with King County policies and procedures.
Expert proficiency with PeopleSoft, or similar payroll and time‑keeping software.
Experience with ORACLE EBS or similar financial and procurement software.
Required Application Materials
Online King County application updated with accurate contact information and relevant work history (at least 10 years).
Completed supplemental questions answered thoroughly and accurately.
A cover letter (≤ 2 pages) expressing interest in this specific position and outlining how experience and skills align with the qualifications.
Position Details This is a non‑exempt position, overtime‑eligible; paid bi‑weekly on Thursdays. Employees must reside in Washington state within a reasonable distance from the worksite.
Work Schedule Details Typical work hours: 40 hr/week, Monday–Friday. Hybrid model: 3 days a week onsite (King Street Center, Seattle, WA) with telecommuting as needed.
Work Location Details The administrative support team works in a hybrid model. Employees will be provided with a County‑issued laptop and must maintain a home workspace with reliable internet.
Classification / Job Code / Grade / Union Transit Admin Support Specialist III / 421801 / 45 / C2 – PROTEC17‑Transit Admin Support
Benefits
Excellent medical, dental, and vision coverage options.
Life and disability insurance.
Retirement plans through Washington State Department of Retirement Systems and a 457(b) plan.
Transportation program and ORCA transit pass.
12 paid holidays plus 2 personal holidays.
Generous vacation and paid sick leave.
Paid parental, family and medical, and volunteer leaves.
Flexible Spending Account and wellness programs.
Onsite activity centers and employee assistance programs.
Employee giving program.
Flexible schedules and telecommuting options, depending on position.
Training and career development programs.
Equal Employment Opportunity King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on protected class. Our EEO policy applies to all employment actions.
Application Process If you are interested in pursuing this position, please follow the application instructions carefully. For assistance or accommodation in the application or assessment process, contact Talent Advisor Sarah Ottele at
sottele@kingcounty.gov .
#J-18808-Ljbffr
Transit Administrative Support Specialist III
role at
King County, WA .
Summary The
Safety, Security, and Quality Assurance (SSQA)
Division is looking for a detail‑driven, proactive professional to step into the role of
Transit Administrative Support Specialist III (TASS III) . With strong office administration experience, sound judgment, and a sharp eye for accuracy, you will make a meaningful impact behind the scenes of a vital public service. The SSQA Division’s mission is to provide leadership and highest level of support to continuously improve Metro’s safety culture. This is an exciting time to work at King County Metro Transit, serving the fastest‑growing transit market in the nation and building a zero‑emission bus fleet while operating a light‑rail system.
Job Duties
Maintain confidential manual and automated records including personnel files, contract timelines, payroll, and PeopleSoft HR data.
Manage employee data updates and personnel actions, ensuring accurate processing, tracking, and compliance with organizational policies.
Provide document management, including maintaining Master Files and program contracts, scanning personnel records into Laserfiche, and ensuring proper retention schedules and naming conventions.
Process in‑office mail, order supplies, receive packages, and distribute them.
Track FMLA/KCFML/Paid Parental Leave usage and time balances; track and record attendance; maintain disciplinary action records; safeguard confidential information.
Manage office supplies, gear, and asset inventory; oversee surplus distribution and leased equipment coordination; process shoe vouchers in alignment with labor agreements.
Purchase, record entry, and reconcile P‑card transactions processed through Oracle iExpense.
Process mail by retrieving, opening, sorting, and attaching related documents for distribution.
Create and maintain spreadsheets, databases, and reports for specialized information.
Develop and maintain lists of active projects, contracts, purchase agreements, or other program‑specific information; process and track invoices for payment.
Track and ensure timely processing of grievance procedures, contract requirements, and next steps; schedule disciplinary meetings and hearings; prepare and distribute hearing summaries.
Perform timekeeping and payroll functions, ensuring accurate processing and auditing.
Plan and coordinate special programs, recognition awards, and promotional events, such as Transportation Safety Institute (TSI) hosting and Safety Award Program.
Serve as a primary point of contact for staff with questions on County and Transit Division policies, procedures, and processes; disseminate information on changing policies, processes, and procedures.
Other duties as assigned.
Experience, Qualifications, Knowledge, Skills
Minimum of two years’ experience providing progressively responsible, independent administrative support for a group or team of professional, technical, or management staff or equivalent combination of education and experience.
Experience in payroll processing operations and legal requirements; quick learner of payroll and timekeeping software.
Proficient in oral and written communication, including drafting, proofreading, and editing business documents.
Skilled in maintaining strict confidentiality and handling sensitive data; initiative, sound judgment, and effective prioritization.
Consistently punctual and dependable; able to work independently and proactively solve problems.
Detail‑oriented with strong analytical skills (data entry, verification, error reconciliation).
Efficiently produces work under tight deadlines, multitasks effectively, and manages competing priorities with composure under pressure.
Adaptable in dynamic, ambiguous environments while maintaining accuracy and attention to detail.
Well‑developed understanding of equity and social justice principles and experience integrating them into program design or workplace culture.
Ability to build respectful, cooperative, and equitable relationships with diverse colleagues, stakeholders, and customers.
Ability to work effectively independently and in a team setting, encouraging open communication and collaboration.
Proficient in using Microsoft Office Word, SharePoint, Excel, PowerPoint, Outlook, and digital document management systems such as Laserfiche, DocuSign, and Acrobat.
Highly Competitive Candidates (Desired)
Knowledge of King County Family and Medical Leave, Family and Medical Leave Act, and other HR leave statuses and general HR processes.
Experience working with union representatives, tracking grievance deadlines, and maintaining confidentiality.
Familiarity with King County policies and procedures.
Expert proficiency with PeopleSoft, or similar payroll and time‑keeping software.
Experience with ORACLE EBS or similar financial and procurement software.
Required Application Materials
Online King County application updated with accurate contact information and relevant work history (at least 10 years).
Completed supplemental questions answered thoroughly and accurately.
A cover letter (≤ 2 pages) expressing interest in this specific position and outlining how experience and skills align with the qualifications.
Position Details This is a non‑exempt position, overtime‑eligible; paid bi‑weekly on Thursdays. Employees must reside in Washington state within a reasonable distance from the worksite.
Work Schedule Details Typical work hours: 40 hr/week, Monday–Friday. Hybrid model: 3 days a week onsite (King Street Center, Seattle, WA) with telecommuting as needed.
Work Location Details The administrative support team works in a hybrid model. Employees will be provided with a County‑issued laptop and must maintain a home workspace with reliable internet.
Classification / Job Code / Grade / Union Transit Admin Support Specialist III / 421801 / 45 / C2 – PROTEC17‑Transit Admin Support
Benefits
Excellent medical, dental, and vision coverage options.
Life and disability insurance.
Retirement plans through Washington State Department of Retirement Systems and a 457(b) plan.
Transportation program and ORCA transit pass.
12 paid holidays plus 2 personal holidays.
Generous vacation and paid sick leave.
Paid parental, family and medical, and volunteer leaves.
Flexible Spending Account and wellness programs.
Onsite activity centers and employee assistance programs.
Employee giving program.
Flexible schedules and telecommuting options, depending on position.
Training and career development programs.
Equal Employment Opportunity King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on protected class. Our EEO policy applies to all employment actions.
Application Process If you are interested in pursuing this position, please follow the application instructions carefully. For assistance or accommodation in the application or assessment process, contact Talent Advisor Sarah Ottele at
sottele@kingcounty.gov .
#J-18808-Ljbffr