Payroll Clerk

Job Title: Payroll Clerk Wage/Hour Status: Non - Exempt Reports to: Senior Payroll Coordinator/Payroll Supervisor Dept. /School: Accounting / Finance Position Summary: Entry level position. Maintain payroll information by collating, calculating and entering data. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations. Qualifications: Education/Certification ? High school diploma Experience ? 1 -2 years payroll experience Required Knowledge, Skills, and Abilities (KSAs) ? Knowledge of basic payroll procedures ? Ability to maintain accurate and auditable records ? Proficiency in keyboarding and file maintenance ? Ability to work with numbers in accurate and rapid manner to meet established deadlines ? Effective organizational, communication, and interpersonal skills Preferred KSAs ? 1 - 2 years of experience working within a school district Payroll Accounting Department ? Working knowledge of Skyward Accounting software Responsibilities and Duties: ? Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay. ? Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements. ? Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information. ? Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records. ? Respond to requests from financial institutions regarding verification of employment.

Payroll Coordinator Rev. 9/10/2025 ? Maintain confidentiality of information. Equipment Used: All equipment required to perform jobs duties and task previously described. Physical / Environmental Factors: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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