Fortis Fire and Safety
Company Overview
At Fortis Fire & Safety, we provide industry-leading fire protection services across the United States. Our ever-growing footprint can be seen in California, Florida, and Chicago and we are acquiring new brands all the time.
Our team provides a full spectrum of specialized and certified service professionals to support your company and protect your building with the peace of mind of properly installed and maintained fire and life safety systems.
Here at Fortis and throughout our family of brands, we value our employees and offer competitive benefits which include: 2 weeks of paid vacation 1 week of paid sick time 10 Company Paid Holidays Other paid time off (jury duty, bereavement) Competitive pay 401k with company match Medical, Dental, and Vision Company-paid Life Insurance Company-paid Short-term Disability Supplemental Long-term Disability and Life Insurance Packages Legal Insurance Pet Insurance Career Advancement Opportunities Job Summary
The Payroll & HR Administrator will report to the Regional HR Business Partner and will be responsible for the accurate preparation, documentation, distribution, and reconciliation of Payroll, including but not limited to Prevailing Wage Payroll processing. This role requires maintaining compliance with various local, state, and federal regulations while providing payroll reports to management and addressing inquiries related to paychecks
Essential Duties and Responsibilities
Process accurate, timely weekly payroll, including hours collection, wage calculations, and paycheck distribution. Reconcile timecards from multiple offices, ensuring hours are correctly coded to the appropriate job and compliant with wage laws including California Maintain secure and up-to-date payroll records, including pay rates, vacation balances, and changes. Act as the go-to for employee payroll questions, providing fast, clear, and helpful support. Prepare and maintain accurate documentation both written and electronic (timesheets and all work-related documentation). Ensure payroll is completed and submitted on time, create manual checks, research, and resolve out-of-balance situations. Fulfill wage garnishment notices by completing forms, adjusting payroll records, documenting, and transmitting withholdings following federal, state, and local laws. Works with managers and supervisors on approving timesheets and updates, reviews and maintains related information for all employees. Ensure all prevailing wage rates are current based on the DIR website. Maintains HRIS data for employee demographics and pay information. Reconcile payroll discrepancies, issues, and record adjustments to pay related to previous errors or retroactive increases. Maintain employee personnel files ensuring compliance with record retention and confidentiality requirements Collaborate with HR, Finance, and other departments to improve systems and support cross-functional projects Other duties as assigned. Required Skills & Qualifications
HS Diploma or GED Required Minimum of 3 years of full-cycle payroll processing experience, including timekeeping, deductions, reconciliations, and compliance in a multi-state environment; California Payroll Experience Required Proven experience with Prevailing Wage and Certified Payroll reporting requirements under California DIR. Working knowledge of federal, state, and local wage and hour laws, including overtime, meal premiums, and payroll tax requirements Experience using Payroll and HRIS platforms Working knowledge of MS Office with proficiency in Microsoft Excel and general HRIS reporting for payroll and employee data management Strong attention to detail, accuracy, and documentation in handling sensitive payroll and employee information Excellent organizational and communication skills with the ability to partner with managers and employees to resolve payroll or HR-Related Inquiries Ability to multitask, prioritize, and function with high professionalism and integrity in an energetic, evolving team environment. Ability to read, analyze, and interpret general business documents, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, employees, and customers. Preferred Qualifications
Bachelor's degree in accounting, Finance, Business Administration, HR or related field Prior experience with UKG (Pro, Ready, or Dimensions) Payroll and Timekeeping Systems for processing, auditing, and reporting payroll data Knowledge of public works requirements and DIR electronic submission processes Industry Experience in Fire Protection, Construction, or Related field
Compensation
$55,000 - $75,000 (based on experience & qualifications).
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Fortis Fire & Safety Inc. is an EEO Employer. We select people on the basis of skill, training, ability, attitude, and character without discrimination with regard to age, sex, color, race, creed, national origin, religious persuasion, marital status, political belief, or a disability that does not prohibit performance of essential job functions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
At Fortis Fire & Safety, we provide industry-leading fire protection services across the United States. Our ever-growing footprint can be seen in California, Florida, and Chicago and we are acquiring new brands all the time.
Our team provides a full spectrum of specialized and certified service professionals to support your company and protect your building with the peace of mind of properly installed and maintained fire and life safety systems.
Here at Fortis and throughout our family of brands, we value our employees and offer competitive benefits which include: 2 weeks of paid vacation 1 week of paid sick time 10 Company Paid Holidays Other paid time off (jury duty, bereavement) Competitive pay 401k with company match Medical, Dental, and Vision Company-paid Life Insurance Company-paid Short-term Disability Supplemental Long-term Disability and Life Insurance Packages Legal Insurance Pet Insurance Career Advancement Opportunities Job Summary
The Payroll & HR Administrator will report to the Regional HR Business Partner and will be responsible for the accurate preparation, documentation, distribution, and reconciliation of Payroll, including but not limited to Prevailing Wage Payroll processing. This role requires maintaining compliance with various local, state, and federal regulations while providing payroll reports to management and addressing inquiries related to paychecks
Essential Duties and Responsibilities
Process accurate, timely weekly payroll, including hours collection, wage calculations, and paycheck distribution. Reconcile timecards from multiple offices, ensuring hours are correctly coded to the appropriate job and compliant with wage laws including California Maintain secure and up-to-date payroll records, including pay rates, vacation balances, and changes. Act as the go-to for employee payroll questions, providing fast, clear, and helpful support. Prepare and maintain accurate documentation both written and electronic (timesheets and all work-related documentation). Ensure payroll is completed and submitted on time, create manual checks, research, and resolve out-of-balance situations. Fulfill wage garnishment notices by completing forms, adjusting payroll records, documenting, and transmitting withholdings following federal, state, and local laws. Works with managers and supervisors on approving timesheets and updates, reviews and maintains related information for all employees. Ensure all prevailing wage rates are current based on the DIR website. Maintains HRIS data for employee demographics and pay information. Reconcile payroll discrepancies, issues, and record adjustments to pay related to previous errors or retroactive increases. Maintain employee personnel files ensuring compliance with record retention and confidentiality requirements Collaborate with HR, Finance, and other departments to improve systems and support cross-functional projects Other duties as assigned. Required Skills & Qualifications
HS Diploma or GED Required Minimum of 3 years of full-cycle payroll processing experience, including timekeeping, deductions, reconciliations, and compliance in a multi-state environment; California Payroll Experience Required Proven experience with Prevailing Wage and Certified Payroll reporting requirements under California DIR. Working knowledge of federal, state, and local wage and hour laws, including overtime, meal premiums, and payroll tax requirements Experience using Payroll and HRIS platforms Working knowledge of MS Office with proficiency in Microsoft Excel and general HRIS reporting for payroll and employee data management Strong attention to detail, accuracy, and documentation in handling sensitive payroll and employee information Excellent organizational and communication skills with the ability to partner with managers and employees to resolve payroll or HR-Related Inquiries Ability to multitask, prioritize, and function with high professionalism and integrity in an energetic, evolving team environment. Ability to read, analyze, and interpret general business documents, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, employees, and customers. Preferred Qualifications
Bachelor's degree in accounting, Finance, Business Administration, HR or related field Prior experience with UKG (Pro, Ready, or Dimensions) Payroll and Timekeeping Systems for processing, auditing, and reporting payroll data Knowledge of public works requirements and DIR electronic submission processes Industry Experience in Fire Protection, Construction, or Related field
Compensation
$55,000 - $75,000 (based on experience & qualifications).
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Fortis Fire & Safety Inc. is an EEO Employer. We select people on the basis of skill, training, ability, attitude, and character without discrimination with regard to age, sex, color, race, creed, national origin, religious persuasion, marital status, political belief, or a disability that does not prohibit performance of essential job functions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.