Texas
TDA - Finance - Procurement %26 Contract Operations Specialist (HUB Specialist)
Texas, Austin, Texas, us, 78716
Procurement & Contract Operations Specialist (HUB Specialist)
Salary Information:
B21 - $5,500 - $5,850.00/MO. State Classification:
Purchaser V - 1934 FLSA Status:
Exempt Posting Number:
26-57951-1R Location:
Austin, TX Telework Option:
TDA does not offer telework, and all employees are required to be physically present for work. How to Apply
Apply online via CAPPS. Applicants applying in WIT must complete the supplemental questions to be considered for the position. To complete the supplemental questions, go to CAPPS Recruit. Who Are We
The Texas Department of Agriculture Financial Services Division supports TDA programs by performing financial duties in the areas of accounting, budget, purchasing, contracting, accounts payable and payroll. What You’ll Do
The Procurement & Contract Operations Specialist will perform advanced (senior-level) planning, oversight, and coordination of agency activities, supporting the Procurement & Contract Director/HUB Coordinator with a broad range of contract/project management and procurement work including overseeing marketing services and technical assistance work for the agency’s Historically Underutilized Business (HUB) Minority Women Business Enterprise (MWBE) program. You will be involved in professional administrative and policy analysis work to include evaluating systems, procedures, and operations to assist management in operating more efficiently and effectively. Work under limited supervision with considerable latitude for the use of initiative and independent judgment. Responsibilities
Work closely with the HUB Coordinator in planning, developing and implementing strategies to facilitate participation by HUB/MWBEs in state and federally funded procurements; assisting with strategic planning; coordinating marketing, recruitment and outreach efforts; compiling analyzing and disseminating program information and data; monitoring compliance; producing reports; and promoting business diversity in the procurement of services, materials and major projects for TDA. Plan, organize, coordinate and write complex specifications for invitation for bids, request for offers, request for information and request for proposals; prepare procurement documents and related correspondence. Prepare formal solicitations as well as recommendations for awards of contracts; set opening dates for bids; post bids; attend vendor meetings; and tabulate, analyze and award bids, including issuance of purchase orders to vendors. Serve as the Credit Card Administrator and complete all statutory reporting requirements. Maintain vendor management to ensure Vendor Performance Tracking System (VPTS) and vendor communications are in compliance with legal and regulatory requirements. Draft, review, and/or submit various purchasing reports, including but not limited to state-use, HUB, contracts, credit card, vendor performance, and Tx. Government Code 2054.126(d) and 2261.253. Review, plan, coordinate, and evaluate division processes and management practices pertaining to contract/project management and procurements and make recommendations to assist management in operating more efficiently and effectively. Develop new and/or modify existing policies and procedures for the section to include assisting in writing procedures related to agency processes for purchasing, receiving, and procurement reports. Serve as a backup to the section staff and perform related purchasing, procurement, and contracting functions. Provide subject matter expertise, customer service assistance, training, and serve as an agency resource on all purchasing, procurement, and contracting functions. Follow all TDA policies and procedures. Perform other duties as assigned. Qualifications
Requirements:
The application must state how each of the following qualifications are met; resumes do not take the place of the required state of Texas application which must be completed in CAPPS or WIT. Bachelor's degree (one year work experience related to the primary duties may substitute for one year of college). Three (3) years work experience in a purchasing or contracting role with a state agency. Texas Contract Developer certification, or the ability to obtain certification within six months. Valid Texas driver’s license and an acceptable driving record. Preferred:
Work experience with marketing or outreach programs. Knowledge, Skills & Abilities
Knowledge of current marketing practices, governing laws and market reporting procedures; branding, reaching target audiences and program development; purchasing and procurement methods and procedures; state procurement principles and practices; supply sources; the principles of business administration and accounting; negotiating contracts; preparing purchase orders, solicitations and contracts; and policies and procedures of procurement and contract management. Skill in resource planning and budget development for procurements; evaluating and understanding fiscal data for viability, accountability and compliance with contract requirements; math aptitude; attention to detail; critical thinking; customer service excellence; and operating a personal computer with applicable software. Ability to analyze, evaluate and summarize financial and management records for accuracy and compliance with procedures, rules and regulations; evaluate data for compliance with contract requirements; analyze problems, evaluate alternatives and recommend effective solutions; process information logically and assess validity; adapt to change and deliver quality results in a timely manner; plan, organize and work independently as well as in a team; work effectively in high-pressure situations and manage a high-volume workload; exercise sound judgment and discretion. Physical Requirements & Working Conditions
Normal office work environment. May have exposure to dust and environmental allergens consistent with normal business activities. Mostly sedentary but may involve walking; standing; pulling and pushing; kneeling, stooping and bending; fine motor tasks; and lifting up to 30 pounds. May require extended hours and some evenings/weekends. Travel up to 10%, occasionally overnight. Telework & Work Hours
The agency does not offer telework. Employees are required to be physically present for work. Core hours are 8:00 a.m. – 5:00 p.m., Monday–Friday. Limited customer service between 6:00–8:00 a.m. and 5:00–6:00 p.m. Benefits
The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include: Retirement Plan Paid Group Health & Basic Life Insurance for employees Paid Holidays Paid Vacation Leave Paid Sick Leave Longevity Pay Dental Vision Dependent Optional Life Insurance Voluntary AD&D Insurance Dependent Health & Life Insurance Health & Dependent care flexible spending accounts Equal Employment Opportunity (EEO): TDA is an equal employment opportunity (EEO) employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, military status, or protected activity. Reasonable Accommodations: If you require accommodations in the interview process, please inform the hiring representative or HR at 512-463-7423. TDA participates in E-Verify and will provide information from Form I-9 to confirm work authorization. Military and Former Foster Child Employment Preference: Please contact our Human Resources-Veterans Liaison at (512) 463-7454 for assistance. For military experience translation resources, visit the Texas Skillsto Work and related sites listed in the original posting.
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Salary Information:
B21 - $5,500 - $5,850.00/MO. State Classification:
Purchaser V - 1934 FLSA Status:
Exempt Posting Number:
26-57951-1R Location:
Austin, TX Telework Option:
TDA does not offer telework, and all employees are required to be physically present for work. How to Apply
Apply online via CAPPS. Applicants applying in WIT must complete the supplemental questions to be considered for the position. To complete the supplemental questions, go to CAPPS Recruit. Who Are We
The Texas Department of Agriculture Financial Services Division supports TDA programs by performing financial duties in the areas of accounting, budget, purchasing, contracting, accounts payable and payroll. What You’ll Do
The Procurement & Contract Operations Specialist will perform advanced (senior-level) planning, oversight, and coordination of agency activities, supporting the Procurement & Contract Director/HUB Coordinator with a broad range of contract/project management and procurement work including overseeing marketing services and technical assistance work for the agency’s Historically Underutilized Business (HUB) Minority Women Business Enterprise (MWBE) program. You will be involved in professional administrative and policy analysis work to include evaluating systems, procedures, and operations to assist management in operating more efficiently and effectively. Work under limited supervision with considerable latitude for the use of initiative and independent judgment. Responsibilities
Work closely with the HUB Coordinator in planning, developing and implementing strategies to facilitate participation by HUB/MWBEs in state and federally funded procurements; assisting with strategic planning; coordinating marketing, recruitment and outreach efforts; compiling analyzing and disseminating program information and data; monitoring compliance; producing reports; and promoting business diversity in the procurement of services, materials and major projects for TDA. Plan, organize, coordinate and write complex specifications for invitation for bids, request for offers, request for information and request for proposals; prepare procurement documents and related correspondence. Prepare formal solicitations as well as recommendations for awards of contracts; set opening dates for bids; post bids; attend vendor meetings; and tabulate, analyze and award bids, including issuance of purchase orders to vendors. Serve as the Credit Card Administrator and complete all statutory reporting requirements. Maintain vendor management to ensure Vendor Performance Tracking System (VPTS) and vendor communications are in compliance with legal and regulatory requirements. Draft, review, and/or submit various purchasing reports, including but not limited to state-use, HUB, contracts, credit card, vendor performance, and Tx. Government Code 2054.126(d) and 2261.253. Review, plan, coordinate, and evaluate division processes and management practices pertaining to contract/project management and procurements and make recommendations to assist management in operating more efficiently and effectively. Develop new and/or modify existing policies and procedures for the section to include assisting in writing procedures related to agency processes for purchasing, receiving, and procurement reports. Serve as a backup to the section staff and perform related purchasing, procurement, and contracting functions. Provide subject matter expertise, customer service assistance, training, and serve as an agency resource on all purchasing, procurement, and contracting functions. Follow all TDA policies and procedures. Perform other duties as assigned. Qualifications
Requirements:
The application must state how each of the following qualifications are met; resumes do not take the place of the required state of Texas application which must be completed in CAPPS or WIT. Bachelor's degree (one year work experience related to the primary duties may substitute for one year of college). Three (3) years work experience in a purchasing or contracting role with a state agency. Texas Contract Developer certification, or the ability to obtain certification within six months. Valid Texas driver’s license and an acceptable driving record. Preferred:
Work experience with marketing or outreach programs. Knowledge, Skills & Abilities
Knowledge of current marketing practices, governing laws and market reporting procedures; branding, reaching target audiences and program development; purchasing and procurement methods and procedures; state procurement principles and practices; supply sources; the principles of business administration and accounting; negotiating contracts; preparing purchase orders, solicitations and contracts; and policies and procedures of procurement and contract management. Skill in resource planning and budget development for procurements; evaluating and understanding fiscal data for viability, accountability and compliance with contract requirements; math aptitude; attention to detail; critical thinking; customer service excellence; and operating a personal computer with applicable software. Ability to analyze, evaluate and summarize financial and management records for accuracy and compliance with procedures, rules and regulations; evaluate data for compliance with contract requirements; analyze problems, evaluate alternatives and recommend effective solutions; process information logically and assess validity; adapt to change and deliver quality results in a timely manner; plan, organize and work independently as well as in a team; work effectively in high-pressure situations and manage a high-volume workload; exercise sound judgment and discretion. Physical Requirements & Working Conditions
Normal office work environment. May have exposure to dust and environmental allergens consistent with normal business activities. Mostly sedentary but may involve walking; standing; pulling and pushing; kneeling, stooping and bending; fine motor tasks; and lifting up to 30 pounds. May require extended hours and some evenings/weekends. Travel up to 10%, occasionally overnight. Telework & Work Hours
The agency does not offer telework. Employees are required to be physically present for work. Core hours are 8:00 a.m. – 5:00 p.m., Monday–Friday. Limited customer service between 6:00–8:00 a.m. and 5:00–6:00 p.m. Benefits
The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include: Retirement Plan Paid Group Health & Basic Life Insurance for employees Paid Holidays Paid Vacation Leave Paid Sick Leave Longevity Pay Dental Vision Dependent Optional Life Insurance Voluntary AD&D Insurance Dependent Health & Life Insurance Health & Dependent care flexible spending accounts Equal Employment Opportunity (EEO): TDA is an equal employment opportunity (EEO) employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, military status, or protected activity. Reasonable Accommodations: If you require accommodations in the interview process, please inform the hiring representative or HR at 512-463-7423. TDA participates in E-Verify and will provide information from Form I-9 to confirm work authorization. Military and Former Foster Child Employment Preference: Please contact our Human Resources-Veterans Liaison at (512) 463-7454 for assistance. For military experience translation resources, visit the Texas Skillsto Work and related sites listed in the original posting.
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