PGAL
Join to apply for the
Consultant Payables Coordinator
role at
PGAL 2 days ago Be among the first 25 applicants Join to apply for the
Consultant Payables Coordinator
role at
PGAL Get AI-powered advice on this job and more exclusive features. PGAL is an international design firm specializing in architecture, interior architecture, engineering, and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative, and open, and we offer the opportunity to work on a wide range of project types. PGAL is an ideal place to build a career and develop skills in design, project delivery, entrepreneurship, leadership, and life.
We are seeking a highly organized and detail-oriented Consultant Payables Coordinator to join our accounting team. This position is integral to the accurate and timely processing of consultant invoices, ensuring proper project-level coding, and maintaining compliance with contractual obligations, particularly those governed by Pay When Paid provisions.
Responsibilities
Include, but not limited to,
Consultant Invoice Management – process, code, audit, and manage the full lifecycle of consultant invoices in accordance with project-specific requirements and internal financial policies Project Financial Reconciliation – collaborate with project managers and accounting staff to identify and resolve invoice discrepancies, correct coding errors, and reconcile outstanding balances Pay When Paid Compliance – monitor client payment activity to support timely consultant disbursements in accordance with contract-specific Pay When Paid terms Vendor Account Management – maintain up-to-date vendor records, reconcile Accounts Payable Aging Reports, investigate payment variances, and manage outstanding balances Documentation & Insurance Compliance – ensure timely filing of consultant invoices to meet billing and payment deadlines. Collect and maintain Certificates of Insurance (COIs) in alignment with contractual and risk management requirements Cross-Functional Coordination – coordinate with internal billing teams to obtain invoice approvals, maintain budget compliance, and support monthly invoicing schedules Audit & Tax Reporting Support – collect and manage W-9 documentation for 1099 tax filing. Prepare and provide supporting documentation for internal and external audits related to consultant invoicing and payments.
Qualifications
Minimum 3 years of accounts payable experience in an Architecture, Engineering, or Construction (A/E/C) environment, with a strong emphasis on consultant invoicing and project-based accounting, is required. Proficiency in Deltek Vision and/or Vantagepoint, including Vendor, Project, and Transaction Centers Strong understanding of project accounting practices, including Pay When Paid compliance Demonstrated ability to manage high-volume invoice processing with accuracy and attention to detail Proficient in Microsoft Office Suite (advanced Excel preferred); experience with Bluebeam or Adobe Acrobat for reviewing and annotating invoices. Excellent written and verbal communication skills; ability to engage effectively with internal teams, consultants, and vendors. Strong organizational and time-management skills; capable of handling multiple deadlines in a high-volume, deadline-driven environment. A high school diploma or equivalent is required; post-secondary education in accounting, business, or a related field is preferred. Must be legally authorized to work in the United States for any employer without sponsorship now or in the future.
PGAL offers a comprehensive benefits package that includes medical, dental, vision, disability, life, flexible spending accounts, a 401(k), and profit sharing. We also offer paid leave, including holidays, PTO, and paid parental leave.
PGAL is an Equal Opportunity Employer, including disability and protected veteran status.
PGAL is a VEVRAA Federal Contractor. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Consulting, Information Technology, and Sales Industries Architecture and Planning Referrals increase your chances of interviewing at PGAL by 2x Sign in to set job alerts for “Consultant” roles.
Business Strategy Consultant - Houston, TX
Houston, TX $105,000.00-$175,000.00 1 week ago Houston, TX $50,000.00-$80,000.00 5 months ago Houston, TX $80,000.00-$150,000.00 1 month ago BS/MD Admissions Consultant - Advantage (Remote)
Houston, TX $50,000.00-$80,000.00 4 months ago Senior Business Analyst - Principal Consultant - Onsite(Fulltime)
Houston, TX $75,000.00-$105,000.00 1 month ago Houston, TX $50,000.00-$60,000.00 3 days ago Houston, TX $35,000.00-$100,000.00 5 days ago Houston, TX $113,000.00-$169,000.00 1 week ago Houston, TX $63,000.00-$69,000.00 1 week ago Houston, TX $42,000.00-$45,000.00 1 month ago Houston, TX $60,000.00-$120,000.00 1 week ago MBA Graduate Trainee – Functional Consulting
Houston, TX $50,000.00-$60,000.00 2 days ago Houston, TX $90,000.00-$110,000.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr
Consultant Payables Coordinator
role at
PGAL 2 days ago Be among the first 25 applicants Join to apply for the
Consultant Payables Coordinator
role at
PGAL Get AI-powered advice on this job and more exclusive features. PGAL is an international design firm specializing in architecture, interior architecture, engineering, and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative, and open, and we offer the opportunity to work on a wide range of project types. PGAL is an ideal place to build a career and develop skills in design, project delivery, entrepreneurship, leadership, and life.
We are seeking a highly organized and detail-oriented Consultant Payables Coordinator to join our accounting team. This position is integral to the accurate and timely processing of consultant invoices, ensuring proper project-level coding, and maintaining compliance with contractual obligations, particularly those governed by Pay When Paid provisions.
Responsibilities
Include, but not limited to,
Consultant Invoice Management – process, code, audit, and manage the full lifecycle of consultant invoices in accordance with project-specific requirements and internal financial policies Project Financial Reconciliation – collaborate with project managers and accounting staff to identify and resolve invoice discrepancies, correct coding errors, and reconcile outstanding balances Pay When Paid Compliance – monitor client payment activity to support timely consultant disbursements in accordance with contract-specific Pay When Paid terms Vendor Account Management – maintain up-to-date vendor records, reconcile Accounts Payable Aging Reports, investigate payment variances, and manage outstanding balances Documentation & Insurance Compliance – ensure timely filing of consultant invoices to meet billing and payment deadlines. Collect and maintain Certificates of Insurance (COIs) in alignment with contractual and risk management requirements Cross-Functional Coordination – coordinate with internal billing teams to obtain invoice approvals, maintain budget compliance, and support monthly invoicing schedules Audit & Tax Reporting Support – collect and manage W-9 documentation for 1099 tax filing. Prepare and provide supporting documentation for internal and external audits related to consultant invoicing and payments.
Qualifications
Minimum 3 years of accounts payable experience in an Architecture, Engineering, or Construction (A/E/C) environment, with a strong emphasis on consultant invoicing and project-based accounting, is required. Proficiency in Deltek Vision and/or Vantagepoint, including Vendor, Project, and Transaction Centers Strong understanding of project accounting practices, including Pay When Paid compliance Demonstrated ability to manage high-volume invoice processing with accuracy and attention to detail Proficient in Microsoft Office Suite (advanced Excel preferred); experience with Bluebeam or Adobe Acrobat for reviewing and annotating invoices. Excellent written and verbal communication skills; ability to engage effectively with internal teams, consultants, and vendors. Strong organizational and time-management skills; capable of handling multiple deadlines in a high-volume, deadline-driven environment. A high school diploma or equivalent is required; post-secondary education in accounting, business, or a related field is preferred. Must be legally authorized to work in the United States for any employer without sponsorship now or in the future.
PGAL offers a comprehensive benefits package that includes medical, dental, vision, disability, life, flexible spending accounts, a 401(k), and profit sharing. We also offer paid leave, including holidays, PTO, and paid parental leave.
PGAL is an Equal Opportunity Employer, including disability and protected veteran status.
PGAL is a VEVRAA Federal Contractor. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Consulting, Information Technology, and Sales Industries Architecture and Planning Referrals increase your chances of interviewing at PGAL by 2x Sign in to set job alerts for “Consultant” roles.
Business Strategy Consultant - Houston, TX
Houston, TX $105,000.00-$175,000.00 1 week ago Houston, TX $50,000.00-$80,000.00 5 months ago Houston, TX $80,000.00-$150,000.00 1 month ago BS/MD Admissions Consultant - Advantage (Remote)
Houston, TX $50,000.00-$80,000.00 4 months ago Senior Business Analyst - Principal Consultant - Onsite(Fulltime)
Houston, TX $75,000.00-$105,000.00 1 month ago Houston, TX $50,000.00-$60,000.00 3 days ago Houston, TX $35,000.00-$100,000.00 5 days ago Houston, TX $113,000.00-$169,000.00 1 week ago Houston, TX $63,000.00-$69,000.00 1 week ago Houston, TX $42,000.00-$45,000.00 1 month ago Houston, TX $60,000.00-$120,000.00 1 week ago MBA Graduate Trainee – Functional Consulting
Houston, TX $50,000.00-$60,000.00 2 days ago Houston, TX $90,000.00-$110,000.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr