SAN R&D Business Solutions
Accounts Payable Specialist
SAN R&D Business Solutions, San Diego, California, United States, 92189
Position Overview
The AP Specialist will primarily support invoice processing and auditing, with additional administrative and payroll-related tasks. The role has evolved to focus more heavily on AP responsibilities due to performance gaps in the previous hire.
Key Responsibilities Primary (75%)
Entering, reviewing, and auditing invoice entries
Supporting AP processes and data entry
Secondary (25%)
Administrative tasks (e.g., mail handling)
Payroll assistance
Ad hoc project support
Work Schedule & Location Hours: Full-time, 40 hours/week
Location: San Diego office (Hybrid)
In-office presence required approximately once per week, primarily for mail-related tasks
Schedule is flexible and coordinated with team coverage (e.g., alternating weeks with another team member)
Contract Details
Start Date: ASAP
Initial Term: 6 months
Extension Potential: Likely to extend up to 1-2 years, depending on the timeline for system migration
Conversion Potential: Limited; current plans do not include converting this role to FTE, though future business needs (e.g., M&A activity) may change that.
Candidate Profile
Prior Accounts Payable experience is essential
Experience with ERP systems is a strong plus
Strong attention to detail and ability to audit entries
Capable of handling administrative tasks reliably (e.g., mail handling)
Must be dependable and able to work independently with minimal supervision.
Job Description – Accounts Payable Specialist Enterprise Financial Services is growing, and we are adding a permanent Accounting Specialist- Accounts Payable to our accounting department. As our Accounts Payable Coordinator, you will play a vital role in the overall success of our team and company. Our ideal candidate will have strong customer service skills, be collaborative, inquisitive, a problem solver, and be a positive addition to the team.
As our Accounts Payable Specialist, you will:
Handle a variety of accounts payable responsibilities Including:
AP invoice entry for 3 domestic subsidiaries – requires analysis of vendor invoices for proper accounting treatment (period expenses, Fixed Asset capitalization, prepayments, Etc.)
Timely monitoring and follow up of AP email inbox correspondence and invoice approvals
Review of employee expense reports- address questions and issues as needed
Vendor setup and maintenance
Serve as a payment processing backup
Assist Staff Accountants with monthly AP accruals
Assist with 1099 processing at year end
Complete other assigned tasks as required
Complete miscellaneous re-occurring and non- re-occurring accounting processes and tasks (supplying vendor supplemental data as an example)
Assist with providing supporting documentation for quarterly reviews and annual financial statement audit
Contribute ideas for improving the efficiency of accounting processes/ implement process changes
Perform other general accounting duties and/or special projects as needed.
Skills and Experience needed for the Accounting Specialist position
Excellent Customer Service skills through both written and verbal formats
Self-starter who is willing to accept responsibility and ownership for their function in the team
Sufficient reasoning ability to collect data, define problems, establish facts and draw valid conclusions (i.e., make reasonable decisions) in a fast-paced environment
Attention to detail with excellent organizational skills along with exceptional written and verbal communication skills
Ability to prioritize multiple tasks and workload effectively and utilize excellent time management skills
Ability to work under pressure and tight deadlines
Intermediate computer skills including MS Word, Excel and accounting software packages (NetSuite skills preferred); SAP/Concur experience a plus
Willingness to advance in position is preferred, as we look to increase employee skill levels for possible moves to more advanced positions
Be comfortable in a rapidly changing environment
Be flexible and willing to allocate additional time during peak times (audit and month end)
Be comfortable using Microsoft Outlook and Teams for communication needs.
Requirements
Bachelor’s degree in accounting, preferred, will consider associate’s degree in accounting and/or overall work experience
2+ years of accounts payable experience showing progression of accounting responsibilities.
Understanding of basic principles of accounting, along with common accounting standards and office procedures.
Intermediate computer skills including MS Word, Excel and accounting software packages (NetSuite skills preferred); SAP/Concur experience a plus.
Be comfortable using Microsoft Outlook and Teams for communication needs.
Prior Accounts Payable experience is essential
Experience with ERP systems is a strong plus
Strong attention to detail and ability to audit entries
Capable of handling administrative tasks reliably (e.g., mail handling).
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Key Responsibilities Primary (75%)
Entering, reviewing, and auditing invoice entries
Supporting AP processes and data entry
Secondary (25%)
Administrative tasks (e.g., mail handling)
Payroll assistance
Ad hoc project support
Work Schedule & Location Hours: Full-time, 40 hours/week
Location: San Diego office (Hybrid)
In-office presence required approximately once per week, primarily for mail-related tasks
Schedule is flexible and coordinated with team coverage (e.g., alternating weeks with another team member)
Contract Details
Start Date: ASAP
Initial Term: 6 months
Extension Potential: Likely to extend up to 1-2 years, depending on the timeline for system migration
Conversion Potential: Limited; current plans do not include converting this role to FTE, though future business needs (e.g., M&A activity) may change that.
Candidate Profile
Prior Accounts Payable experience is essential
Experience with ERP systems is a strong plus
Strong attention to detail and ability to audit entries
Capable of handling administrative tasks reliably (e.g., mail handling)
Must be dependable and able to work independently with minimal supervision.
Job Description – Accounts Payable Specialist Enterprise Financial Services is growing, and we are adding a permanent Accounting Specialist- Accounts Payable to our accounting department. As our Accounts Payable Coordinator, you will play a vital role in the overall success of our team and company. Our ideal candidate will have strong customer service skills, be collaborative, inquisitive, a problem solver, and be a positive addition to the team.
As our Accounts Payable Specialist, you will:
Handle a variety of accounts payable responsibilities Including:
AP invoice entry for 3 domestic subsidiaries – requires analysis of vendor invoices for proper accounting treatment (period expenses, Fixed Asset capitalization, prepayments, Etc.)
Timely monitoring and follow up of AP email inbox correspondence and invoice approvals
Review of employee expense reports- address questions and issues as needed
Vendor setup and maintenance
Serve as a payment processing backup
Assist Staff Accountants with monthly AP accruals
Assist with 1099 processing at year end
Complete other assigned tasks as required
Complete miscellaneous re-occurring and non- re-occurring accounting processes and tasks (supplying vendor supplemental data as an example)
Assist with providing supporting documentation for quarterly reviews and annual financial statement audit
Contribute ideas for improving the efficiency of accounting processes/ implement process changes
Perform other general accounting duties and/or special projects as needed.
Skills and Experience needed for the Accounting Specialist position
Excellent Customer Service skills through both written and verbal formats
Self-starter who is willing to accept responsibility and ownership for their function in the team
Sufficient reasoning ability to collect data, define problems, establish facts and draw valid conclusions (i.e., make reasonable decisions) in a fast-paced environment
Attention to detail with excellent organizational skills along with exceptional written and verbal communication skills
Ability to prioritize multiple tasks and workload effectively and utilize excellent time management skills
Ability to work under pressure and tight deadlines
Intermediate computer skills including MS Word, Excel and accounting software packages (NetSuite skills preferred); SAP/Concur experience a plus
Willingness to advance in position is preferred, as we look to increase employee skill levels for possible moves to more advanced positions
Be comfortable in a rapidly changing environment
Be flexible and willing to allocate additional time during peak times (audit and month end)
Be comfortable using Microsoft Outlook and Teams for communication needs.
Requirements
Bachelor’s degree in accounting, preferred, will consider associate’s degree in accounting and/or overall work experience
2+ years of accounts payable experience showing progression of accounting responsibilities.
Understanding of basic principles of accounting, along with common accounting standards and office procedures.
Intermediate computer skills including MS Word, Excel and accounting software packages (NetSuite skills preferred); SAP/Concur experience a plus.
Be comfortable using Microsoft Outlook and Teams for communication needs.
Prior Accounts Payable experience is essential
Experience with ERP systems is a strong plus
Strong attention to detail and ability to audit entries
Capable of handling administrative tasks reliably (e.g., mail handling).
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