Discovery World
Job Details
Job Location Corporate HeadQuarters - Milwaukee, WI
Description
Job Title/Position: Grants and CRM Manager Reports to: Director of Development Schedule: Monday - Friday (occasional off-hours and weekend events) Pay Rate: $55,000-$60,000 annually JOB SUMMARY
Under the direction of the Director of Development, the Grants and CRM Manager plays a critical role in supporting the organization's development and fundraising efforts by managing the full lifecycle of grants and overseeing our CRM system, ALTRU. This position ensures accurate data management, timely grant reporting, and strategic use of donor information to enhance fundraising outcomes.
The Grants and CRM Manager is an active member of the Development Team and assists with developing and executing fundraising plans, maintaining and securing new relationships with family and community foundations, and advancing organizational initiatives-including educational programs, experiences, community efforts, or events-through prospect research and identifying potential partners and funders. They will be asked to think both strategically about the larger efforts of the department, along with performing highly detailed and creative work daily.
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.
Grants Management
Manage the full grant cycle: proposal development, submission, reporting, and compliance. Collaborate with program staff to gather data and narratives for grant applications and reports. Research, identify, and evaluate potential grant opportunities aligned with organizational priorities. Maintain a calendar of grant deadlines and ensure timely submissions and reporting, approximately 75-100/year ranging in request size from $1,000 to $500,000. Track grant revenue and expenditures in coordination with the finance team. CRM Management
Serve as the Development department's leadof theCRM system, ALTRU. Ensure data integrity, consistency, and security across donor records. Develop and maintain reports, dashboards, and data exports to support fundraising and donor engagement Entering gifts and drafting acknowledgement letters in database. Assist Development department as needed on CRM usage and best practices. Collaborate with development and communications teams to segment donor lists and support targeted outreach. Cross-Functional Collaboration
Work closely with the Director of Development and other team members to align grant and CRM strategies with fundraising goals. Support donor stewardship efforts through data-driven insights and tracking. Assist in the preparation of board and funder reports using CRM and grant data. Actively participate in the creation and support the implementation of Discovery World's fundraising plan, that incorporates a range of strategies including annual giving and appeals, corporate giving and partnerships, event sponsorships, grants, major giving, and planned giving. Active participation with annual signature events leading up to, and day of, such as the Gala and other member and programmatic events. Other duties may be assigned by the Director of Development that are closely related to development strategy and goals and may involve collaboration with all members of the Discovery World Board of Directors, leadership team and/or other departments. WORK ENVIRONMENT
Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Required to use motor coordination and finger dexterity (such as keyboarding, machine operation, etc.): often Required to communicate with stakeholders via telephone, email, and/or in-person: often May be required to lift objects up to 30 pounds: rarely May be exposed to physical occupational risks (cuts, burns, exposure to toxic chemicals, etc.): rarely May be exposed to a physical environment which involves dirt, odors, and noise, weather extremes, and/or similar elements: rarely The normal setting for this position is: office setting/museum setting. Qualifications
JOB QUALIFICATIONS
The requirements listed below are representative of the qualifications necessary to perform the job.
Education and Experience
Demonstrate a commitment to and passion for Discovery World's educational mission. Bachelor's degree from an accredited institution required. Experience and proficiency with CRM databases. Minimum 3 years of relevant experience in development or related field preferably in the nonprofit sector. Must have exceptional writing, analytical, and research skills. Ability to seek and synthesize information and communicate in a succinct form. Self-motivated, highly organized, and detail oriented. Ability to work well under pressure and deadlines. Experience managing multiple high-stake initiatives using effective project management skills. Excellent interpersonal communication skills with a commitment to a high level of customer service. Must have ability and willingness to work in a team-oriented environment, demonstrating a flexible approach. Other Knowledge, Skills, or Abilities
Experience and proficiency with Blackbaud products, Altru a plus. Experience working with nonprofit boards a plus.
Job Location Corporate HeadQuarters - Milwaukee, WI
Description
Job Title/Position: Grants and CRM Manager Reports to: Director of Development Schedule: Monday - Friday (occasional off-hours and weekend events) Pay Rate: $55,000-$60,000 annually JOB SUMMARY
Under the direction of the Director of Development, the Grants and CRM Manager plays a critical role in supporting the organization's development and fundraising efforts by managing the full lifecycle of grants and overseeing our CRM system, ALTRU. This position ensures accurate data management, timely grant reporting, and strategic use of donor information to enhance fundraising outcomes.
The Grants and CRM Manager is an active member of the Development Team and assists with developing and executing fundraising plans, maintaining and securing new relationships with family and community foundations, and advancing organizational initiatives-including educational programs, experiences, community efforts, or events-through prospect research and identifying potential partners and funders. They will be asked to think both strategically about the larger efforts of the department, along with performing highly detailed and creative work daily.
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.
Grants Management
Manage the full grant cycle: proposal development, submission, reporting, and compliance. Collaborate with program staff to gather data and narratives for grant applications and reports. Research, identify, and evaluate potential grant opportunities aligned with organizational priorities. Maintain a calendar of grant deadlines and ensure timely submissions and reporting, approximately 75-100/year ranging in request size from $1,000 to $500,000. Track grant revenue and expenditures in coordination with the finance team. CRM Management
Serve as the Development department's leadof theCRM system, ALTRU. Ensure data integrity, consistency, and security across donor records. Develop and maintain reports, dashboards, and data exports to support fundraising and donor engagement Entering gifts and drafting acknowledgement letters in database. Assist Development department as needed on CRM usage and best practices. Collaborate with development and communications teams to segment donor lists and support targeted outreach. Cross-Functional Collaboration
Work closely with the Director of Development and other team members to align grant and CRM strategies with fundraising goals. Support donor stewardship efforts through data-driven insights and tracking. Assist in the preparation of board and funder reports using CRM and grant data. Actively participate in the creation and support the implementation of Discovery World's fundraising plan, that incorporates a range of strategies including annual giving and appeals, corporate giving and partnerships, event sponsorships, grants, major giving, and planned giving. Active participation with annual signature events leading up to, and day of, such as the Gala and other member and programmatic events. Other duties may be assigned by the Director of Development that are closely related to development strategy and goals and may involve collaboration with all members of the Discovery World Board of Directors, leadership team and/or other departments. WORK ENVIRONMENT
Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Required to use motor coordination and finger dexterity (such as keyboarding, machine operation, etc.): often Required to communicate with stakeholders via telephone, email, and/or in-person: often May be required to lift objects up to 30 pounds: rarely May be exposed to physical occupational risks (cuts, burns, exposure to toxic chemicals, etc.): rarely May be exposed to a physical environment which involves dirt, odors, and noise, weather extremes, and/or similar elements: rarely The normal setting for this position is: office setting/museum setting. Qualifications
JOB QUALIFICATIONS
The requirements listed below are representative of the qualifications necessary to perform the job.
Education and Experience
Demonstrate a commitment to and passion for Discovery World's educational mission. Bachelor's degree from an accredited institution required. Experience and proficiency with CRM databases. Minimum 3 years of relevant experience in development or related field preferably in the nonprofit sector. Must have exceptional writing, analytical, and research skills. Ability to seek and synthesize information and communicate in a succinct form. Self-motivated, highly organized, and detail oriented. Ability to work well under pressure and deadlines. Experience managing multiple high-stake initiatives using effective project management skills. Excellent interpersonal communication skills with a commitment to a high level of customer service. Must have ability and willingness to work in a team-oriented environment, demonstrating a flexible approach. Other Knowledge, Skills, or Abilities
Experience and proficiency with Blackbaud products, Altru a plus. Experience working with nonprofit boards a plus.