Colgate University
Posting Details
Position Information Job Category Support Staff
Position Title Accounting Assistant
Full Time/Part Time Full Time
Division Finance and Administration
Department Accounting & Control
Work Arrangement type On-Site (Hamilton, NY) - expected to work fully at the designated campus/office location.
Hiring Wage/Salary Range $20.00- $22.00 / hour
Professional Experience/ Qualifications Relevant experience with accounts payable, payment cycles, and correspondence with third-parties. Requires strong verbal and written communication skills. Strong customer service experience and the ability to professionally interact and serve as a resource, prioritize, and coordinate requests with a diverse group of stakeholders. Requires exceptional attention to detail and maintaining accuracy while managing multiple deadlines. Excellent understanding and use of applications and third-party systems, including Excel and Gmail. Must have solid judgment and be capable of strong communication and problem solving. Must be able to manage sensitive information, maintaining the strictest confidentiality. Understanding of work flow processes and how each step impacts other steps, the end product, the department's goals, and university goals.
Preferred Qualifications
Three or more years of hands-on accounting experience. Three of more years of administrative experience. Previous experience in an academic setting desired.
Education An Associate's degree in Accounting, Bookkeeping, Finance or similar field, or a combination of education and experience from which comparable skills are obtained is required.
Certifications
Offer Determination When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements
Other Information
Benefits Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our
Benefits page .
Department Statement
Accountabilities Accounts Payable:
Reviewing and entering accounts payable invoices, including those related to purchase orders and student reimbursements. Ensures accuracy and timely payment of same.
Corresponds with campus partners and vendors for missing invoices related to purchase orders and monthly billing cycles in addition to providing timely, accurate and courteous information to vendor questions.
Offers support and answers for a variety of financial questions fielded to the accounting office by monitoring the general office email and phone.
Returns transactions that do not meet appropriate requirements with necessary explanations in a collegial manner.
Processes weekly check run and preparation of required documentation. Monthly reconciliation of abandoned property.
General Office:
Serves as initial point of contact for customer service support for in-office visitors. Office supply replenishment. Other general administrative job-related duties as assigned.
Posting Detail Information Requisition Number 2025S076Posting
Temporary No
Work Schedule Monday through Friday, business hours.
Job Open Date 09/17/2025
Job Close Date
Open Until Filled Yes
Special Instructions Summary
EEO Statement The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at:
https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance . Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at
cusafety@colgate.edu .
Supplemental Questions
Required fields are indicated with an asterisk (*). * Are you currently a Colgate employee?
Yes No
* Have you ever been a Colgate employee?
Yes No
Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
Yes No
* Are you at least 18 years of age?
Yes No
* Please let us know how you heard about this position.
Albany Times Union Binghamton Press & Sun BlackCoachesinSports Careerbuilders.com Cazenovia Republican Centralnewyorkhelpwanted.com Chronicle of Higher Education Chronicle of Philanthropy Colgate Employee Colgate Website CoSIDA Diverse Issues of Higher Education HERC (Upstate New York HERC) HigherEdJobs.com Indeed.com InsideHigherEd.com LinkedIn Mid-York Weekly NACWA naviGATE NCAA News Norwich Evening Sun Oneida Daily Dispatch Sherburne News Studentaffairs.com Syracuse Post Standard Utica Observer Dispatch Waterville Times WomenLeadersinCollegeSports.com Other
If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position. (Open Ended Question)
Applicant Documents
Required Documents
Resume Cover Letter
Optional Documents
Position Information Job Category Support Staff
Position Title Accounting Assistant
Full Time/Part Time Full Time
Division Finance and Administration
Department Accounting & Control
Work Arrangement type On-Site (Hamilton, NY) - expected to work fully at the designated campus/office location.
Hiring Wage/Salary Range $20.00- $22.00 / hour
Professional Experience/ Qualifications Relevant experience with accounts payable, payment cycles, and correspondence with third-parties. Requires strong verbal and written communication skills. Strong customer service experience and the ability to professionally interact and serve as a resource, prioritize, and coordinate requests with a diverse group of stakeholders. Requires exceptional attention to detail and maintaining accuracy while managing multiple deadlines. Excellent understanding and use of applications and third-party systems, including Excel and Gmail. Must have solid judgment and be capable of strong communication and problem solving. Must be able to manage sensitive information, maintaining the strictest confidentiality. Understanding of work flow processes and how each step impacts other steps, the end product, the department's goals, and university goals.
Preferred Qualifications
Three or more years of hands-on accounting experience. Three of more years of administrative experience. Previous experience in an academic setting desired.
Education An Associate's degree in Accounting, Bookkeeping, Finance or similar field, or a combination of education and experience from which comparable skills are obtained is required.
Certifications
Offer Determination When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements
Other Information
Benefits Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our
Benefits page .
Department Statement
Accountabilities Accounts Payable:
Reviewing and entering accounts payable invoices, including those related to purchase orders and student reimbursements. Ensures accuracy and timely payment of same.
Corresponds with campus partners and vendors for missing invoices related to purchase orders and monthly billing cycles in addition to providing timely, accurate and courteous information to vendor questions.
Offers support and answers for a variety of financial questions fielded to the accounting office by monitoring the general office email and phone.
Returns transactions that do not meet appropriate requirements with necessary explanations in a collegial manner.
Processes weekly check run and preparation of required documentation. Monthly reconciliation of abandoned property.
General Office:
Serves as initial point of contact for customer service support for in-office visitors. Office supply replenishment. Other general administrative job-related duties as assigned.
Posting Detail Information Requisition Number 2025S076Posting
Temporary No
Work Schedule Monday through Friday, business hours.
Job Open Date 09/17/2025
Job Close Date
Open Until Filled Yes
Special Instructions Summary
EEO Statement The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at:
https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance . Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at
cusafety@colgate.edu .
Supplemental Questions
Required fields are indicated with an asterisk (*). * Are you currently a Colgate employee?
Yes No
* Have you ever been a Colgate employee?
Yes No
Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
Yes No
* Are you at least 18 years of age?
Yes No
* Please let us know how you heard about this position.
Albany Times Union Binghamton Press & Sun BlackCoachesinSports Careerbuilders.com Cazenovia Republican Centralnewyorkhelpwanted.com Chronicle of Higher Education Chronicle of Philanthropy Colgate Employee Colgate Website CoSIDA Diverse Issues of Higher Education HERC (Upstate New York HERC) HigherEdJobs.com Indeed.com InsideHigherEd.com LinkedIn Mid-York Weekly NACWA naviGATE NCAA News Norwich Evening Sun Oneida Daily Dispatch Sherburne News Studentaffairs.com Syracuse Post Standard Utica Observer Dispatch Waterville Times WomenLeadersinCollegeSports.com Other
If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position. (Open Ended Question)
Applicant Documents
Required Documents
Resume Cover Letter
Optional Documents