City of Costa Mesa, CA
Police Records Shift Supervisor
City of Costa Mesa, CA, San Francisco, California, United States, 94199
Salary:
See Position Description Location :
CA, CA Job Type:
FULL-TIME Job Number:
0012:09/25 Department:
Police Opening Date:
09/08/2025 Closing Date:
Continuous
Description SALARY Current : $71,376 - $95,628 annually Effective January 2026 : $72,792 - $97,536 annually Effective April 2026 : $74,244 - $99,492 annually There is currently one (1) full time vacancy. Under general direction, to supervise and oversee a group of records technicians, and have responsibility for directing shift operations, activities and other functions of the Records Bureau of the Police Department; and to perform related duties as required.
CLASS CHARACTERISTICS:
This is the supervisory class in the police records clerical series. An incumbent in this class is responsible for the effective and efficient operation of a police records clerical unit for an assigned shift. An incumbent exercises initiative and mature judgment in the application of modern office management techniques using knowledge and skills acquired through experience with the Police Department.
Incumbents are expected to independently select appropriate work methods for the unit, resolve to independently carry out assignments and refer to supervisory personnel only those matters which involve policy decisions, technical questions and unusual public relations problems. Work is reviewed upon completion for results obtained and conformance with departmental standards and quality.
APPLICATION INSTRUCTIONS AND SELECTION PROCESS: Applications must be completed and submitted on-line. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged.
The first application review date will be Tuesday, November 25, 2025.
Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application.
Applications may be rejected if incomplete Do not include text or attached resumes, as they will not be accepted or reviewed in the application process; the only attachment that will be accepted is the required typing certificate. The initial application screening will be based upon candidate's answers to the supplemental questions only. Prior to placement on the eligibility list, your answers to the supplemental questions will be verified against information provided in the Education and Work Experience sections of the employment application. TESTING PROCESS: The testing process will include the following:
Written Exam - The written examination is a multiple choice test provided by test vendor Donnoe & Associates, Inc., and is designed to assess each candidate's reading comprehension, general business and office mathematics, people skills, work scheduling, and supervision and team leadership. The written exam is tentatively scheduled for the
first week of December
(between December 1 - 4)Candidates who successfully pass the written exam may be invited to the interview evaluation. Interview Evaluation
-
Candidates will be interviewed by a panel consisting of supervisory level personnel from internal and outside agencies. The Interview Evaluation is tentatively scheduled for the
second week of December
(between December 8 - 12).
Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list.
Dependent upon the position requirements, all employment offers may be contingent upon successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (livescan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen).
Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.
Essential Functions These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.
Supervises and participates in the activities of a group of records technicians on an assigned shift.
Supervises, plans, coordinates and/or participates in the training for subordinate police records clerical staff.
Participates in the selection of police records personnel and their orientation, evaluation and discipline.
Prepares work schedules, provides instructions, conducts staff meetings and verifies payroll timesheets.
Assists the Police Records Administrator and/or Police Records Bureau Supervisor with developing and revising goals and objectives for the section.
Compiles, tabulates, records and checks statistical data and prepares related reports.
Assists departmental staff and the public in person, by phone and at the front desk.
Responds to confidential and sensitive requests for information, questions and complaints from the public in accordance with departmental procedures.
Female shift supervisors may search female suspects for contraband and weapons on occasion.
May assist in transporting female suspects and offenders.
May be required to supervise juveniles in protective custody.
Performs other related duties as required.
Qualification Guidelines A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows:
EDUCATION, TRAINING AND/OR EXPERIENCE:
Graduation from high school or its equivalent. College coursework is highly desirable.
Three years of police records management experience with a law enforcement agency including one year of supervisory experience as a police records lead or police records supervisor. One year of experience as a City of Costa Mesa Senior Police Records Technician may substitute for one year of supervisory experience.
An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered.
LICENSE AND/OR CERTIFICATE:
Possession of or the ability to obtain a valid Class C California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment.
REQUISITE KNOWLEDGE AND SKILL LEVELS:
Knowledge of municipal, state and federal laws pertaining to police records systems and information dissemination.
Knowledge of modern office management procedures and practices and police data processing systems.
Knowledge of Police Department rules, regulations, procedures and routines.
Knowledge of principles and practices of staff training and supervision.
REQUISITE ABILITIES:
Ability to plan, coordinate, schedule, supervise, direct and evaluate the work of a large clerical staff.
Ability to type at a corrected rate of 40 words per minute.
Ability to work any shift, weekends and holidays as assigned and work mandatory overtime with short notice.
Ability to perform various complex tasks simultaneously and under stressful conditions.
Ability to analyze situations quickly and exercise independent judgment.
Ability to interpret and follow technical instructions and regulations relating to assigned work.
Ability to operate standard office equipment and computer terminal.
Ability to maintain effective working relationships with sworn and subordinate staff, and the public, including those with uncooperative or resistant attitudes.
Supplemental Information PUBLIC EMPLOYEE DISASTER SERVICE WORKERS:
In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS:
Please contact human resources for a summary of the essential tasks and environmental factors for this classification.
Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. To view 2025 benefit information for all groups,
New employees contribute 9% of their salary on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility.
Employees receive the following health insurance flexible benefits contribution:
$1,650 monthly Effective January 1, 2026 $1,700 monthly Effective June 1, 2026 $1,800 monthly
The City does not participate in the Social Security system; however, federal mandate requires new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program. 01
Do you possess a high school diploma or equivalent (i.e., G.E.D. Certificate)?
Yes No
02
Do you have at least three (3) years of progressively responsible clerical experience including typing, filing, varied public contact, and operation of office and computer equipment, including previous supervisory experience?
Yes No
03
Do you have at least three (3) years of experience as a Senior Police Records Technician for a law enforcement agency?
Yes No
04
I have included all of my work history. For applicants with more than 10 years of work history, you must include your work history over the past 10 years as a minimum.
Yes No
05
If you are successful in completing the testing process, you may be selected to continue in the background process which includes a comprehensive investigation, fingerprinting, polygraph examination and credit check. Recent drug usage, theft, or other illegal activity may disqualify you. Record must be free from any felony conviction and/or any misdemeanor conviction involving moral turpitude and excessive traffic violations. I understand this requirement.
Agree Disagree
06
Have you ever been terminated or resigned in lieu of termination? If no, please indicate "No". If yes, please explain and include dates(s) and reason(s) for termination. 07
Have you ever used illegal drugs known as PCP (phencyclidine), LSD (lysergic acid diethylamide), Ketamine, Heroin, Opiates, Magic Mushrooms, Ecstasy (MDMA), Bath Salts, illegal injectable steroids or any other "hard drugs" or hallucinogens not listed above? If yes, indicate what drug(s) and how long you used them. If no, indicate "No." 08
Have you ever sold, furnished, manufactured, grown, or transported (with the intent to sell) illegal drugs (including prescription medication not prescribed to you)?
Yes No
09
In the last five (5) years have you used illegal drugs known as Methamphetamine, Amphetamines, Cocaine, Ecstasy (MDMA), Ketamine, GHB, Mushrooms, Barbiturates, Bath Salts, or Illegal Injectable Steroids?
Yes No
10
Have you ever been convicted for a felony offense?
Yes No
11
In the last two (2) years have you stolen from your current employer (excludes pens, pencils, etc.)?
Yes No
12
In the past five (5) years have you been involved in any theft/shoplifting in excess of $950?
Yes No
13
Are you currently on probation, parole, or any other supervised conditions of release from custody?
Yes No
14
In the last five (5) years, have you been convicted of a DUI (Driving Under the Influence), or accepted any DUI please agreement of a lesser charge?
Yes No
15
In the last three (3) years have you been driver in three (3) or more at fault traffic accidents?
Yes No
16
In the last three (3) years, have you received three (3) or more moving violations? (Moving violations are violations which result in points on your license and does not include issues such as parking citations or equipment violations.)
Yes No
17
Have you engaged in any illegal sex act outlined in the California Penal Code? If yes, please explain. If no, indicate "No." 18
Have you ever accessed illegal pornography involving children (to include "sexting" pictures of minors), or accessed pornography on a work computer? If yes, please explain. If no, indicate "No." 19
In the past two (2) years how many times have you been reprimanded or counseled for tardiness/absences (non-medical or family leave related)? 20
Have you ever been disqualified during the background process for any position within a law enforcement agency?If yes, please explain and include the law enforcement agency, date, and reason provided.If no, please indicate "No." 21
Have you ever applied for any position within the Costa Mesa Police Department? If yes, list the position(s) and date(s) applied.If no, indicate "No." 22
I understand tattoos shall not be visible while on duty.
Agree Disagree
23
I understand that I shall not smoke or use tobacco products at any time while on duty.
Agree Disagree
24
I understand that an incomplete application may lead to disqualification from the recruitment process and I have supplied all the applicable information in my application. Examples of incomplete/inaccurate information leading to disqualification include, but are not limited to: noting incorrect department, leaving dates of employment blank, leaving reason for leaving employment blank, leaving duties blank or noting "see resume", etc.
Agree Disagree
25
I certify that all information I provided in my application is accurate to the best of my knowledge and belief and that purposely providing false information may be grounds for disqualification from the process.
Agree Disagree
Required Question
See Position Description Location :
CA, CA Job Type:
FULL-TIME Job Number:
0012:09/25 Department:
Police Opening Date:
09/08/2025 Closing Date:
Continuous
Description SALARY Current : $71,376 - $95,628 annually Effective January 2026 : $72,792 - $97,536 annually Effective April 2026 : $74,244 - $99,492 annually There is currently one (1) full time vacancy. Under general direction, to supervise and oversee a group of records technicians, and have responsibility for directing shift operations, activities and other functions of the Records Bureau of the Police Department; and to perform related duties as required.
CLASS CHARACTERISTICS:
This is the supervisory class in the police records clerical series. An incumbent in this class is responsible for the effective and efficient operation of a police records clerical unit for an assigned shift. An incumbent exercises initiative and mature judgment in the application of modern office management techniques using knowledge and skills acquired through experience with the Police Department.
Incumbents are expected to independently select appropriate work methods for the unit, resolve to independently carry out assignments and refer to supervisory personnel only those matters which involve policy decisions, technical questions and unusual public relations problems. Work is reviewed upon completion for results obtained and conformance with departmental standards and quality.
APPLICATION INSTRUCTIONS AND SELECTION PROCESS: Applications must be completed and submitted on-line. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged.
The first application review date will be Tuesday, November 25, 2025.
Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application.
Applications may be rejected if incomplete Do not include text or attached resumes, as they will not be accepted or reviewed in the application process; the only attachment that will be accepted is the required typing certificate. The initial application screening will be based upon candidate's answers to the supplemental questions only. Prior to placement on the eligibility list, your answers to the supplemental questions will be verified against information provided in the Education and Work Experience sections of the employment application. TESTING PROCESS: The testing process will include the following:
Written Exam - The written examination is a multiple choice test provided by test vendor Donnoe & Associates, Inc., and is designed to assess each candidate's reading comprehension, general business and office mathematics, people skills, work scheduling, and supervision and team leadership. The written exam is tentatively scheduled for the
first week of December
(between December 1 - 4)Candidates who successfully pass the written exam may be invited to the interview evaluation. Interview Evaluation
-
Candidates will be interviewed by a panel consisting of supervisory level personnel from internal and outside agencies. The Interview Evaluation is tentatively scheduled for the
second week of December
(between December 8 - 12).
Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list.
Dependent upon the position requirements, all employment offers may be contingent upon successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (livescan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen).
Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.
Essential Functions These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.
Supervises and participates in the activities of a group of records technicians on an assigned shift.
Supervises, plans, coordinates and/or participates in the training for subordinate police records clerical staff.
Participates in the selection of police records personnel and their orientation, evaluation and discipline.
Prepares work schedules, provides instructions, conducts staff meetings and verifies payroll timesheets.
Assists the Police Records Administrator and/or Police Records Bureau Supervisor with developing and revising goals and objectives for the section.
Compiles, tabulates, records and checks statistical data and prepares related reports.
Assists departmental staff and the public in person, by phone and at the front desk.
Responds to confidential and sensitive requests for information, questions and complaints from the public in accordance with departmental procedures.
Female shift supervisors may search female suspects for contraband and weapons on occasion.
May assist in transporting female suspects and offenders.
May be required to supervise juveniles in protective custody.
Performs other related duties as required.
Qualification Guidelines A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows:
EDUCATION, TRAINING AND/OR EXPERIENCE:
Graduation from high school or its equivalent. College coursework is highly desirable.
Three years of police records management experience with a law enforcement agency including one year of supervisory experience as a police records lead or police records supervisor. One year of experience as a City of Costa Mesa Senior Police Records Technician may substitute for one year of supervisory experience.
An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered.
LICENSE AND/OR CERTIFICATE:
Possession of or the ability to obtain a valid Class C California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment.
REQUISITE KNOWLEDGE AND SKILL LEVELS:
Knowledge of municipal, state and federal laws pertaining to police records systems and information dissemination.
Knowledge of modern office management procedures and practices and police data processing systems.
Knowledge of Police Department rules, regulations, procedures and routines.
Knowledge of principles and practices of staff training and supervision.
REQUISITE ABILITIES:
Ability to plan, coordinate, schedule, supervise, direct and evaluate the work of a large clerical staff.
Ability to type at a corrected rate of 40 words per minute.
Ability to work any shift, weekends and holidays as assigned and work mandatory overtime with short notice.
Ability to perform various complex tasks simultaneously and under stressful conditions.
Ability to analyze situations quickly and exercise independent judgment.
Ability to interpret and follow technical instructions and regulations relating to assigned work.
Ability to operate standard office equipment and computer terminal.
Ability to maintain effective working relationships with sworn and subordinate staff, and the public, including those with uncooperative or resistant attitudes.
Supplemental Information PUBLIC EMPLOYEE DISASTER SERVICE WORKERS:
In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS:
Please contact human resources for a summary of the essential tasks and environmental factors for this classification.
Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. To view 2025 benefit information for all groups,
New employees contribute 9% of their salary on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility.
Employees receive the following health insurance flexible benefits contribution:
$1,650 monthly Effective January 1, 2026 $1,700 monthly Effective June 1, 2026 $1,800 monthly
The City does not participate in the Social Security system; however, federal mandate requires new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program. 01
Do you possess a high school diploma or equivalent (i.e., G.E.D. Certificate)?
Yes No
02
Do you have at least three (3) years of progressively responsible clerical experience including typing, filing, varied public contact, and operation of office and computer equipment, including previous supervisory experience?
Yes No
03
Do you have at least three (3) years of experience as a Senior Police Records Technician for a law enforcement agency?
Yes No
04
I have included all of my work history. For applicants with more than 10 years of work history, you must include your work history over the past 10 years as a minimum.
Yes No
05
If you are successful in completing the testing process, you may be selected to continue in the background process which includes a comprehensive investigation, fingerprinting, polygraph examination and credit check. Recent drug usage, theft, or other illegal activity may disqualify you. Record must be free from any felony conviction and/or any misdemeanor conviction involving moral turpitude and excessive traffic violations. I understand this requirement.
Agree Disagree
06
Have you ever been terminated or resigned in lieu of termination? If no, please indicate "No". If yes, please explain and include dates(s) and reason(s) for termination. 07
Have you ever used illegal drugs known as PCP (phencyclidine), LSD (lysergic acid diethylamide), Ketamine, Heroin, Opiates, Magic Mushrooms, Ecstasy (MDMA), Bath Salts, illegal injectable steroids or any other "hard drugs" or hallucinogens not listed above? If yes, indicate what drug(s) and how long you used them. If no, indicate "No." 08
Have you ever sold, furnished, manufactured, grown, or transported (with the intent to sell) illegal drugs (including prescription medication not prescribed to you)?
Yes No
09
In the last five (5) years have you used illegal drugs known as Methamphetamine, Amphetamines, Cocaine, Ecstasy (MDMA), Ketamine, GHB, Mushrooms, Barbiturates, Bath Salts, or Illegal Injectable Steroids?
Yes No
10
Have you ever been convicted for a felony offense?
Yes No
11
In the last two (2) years have you stolen from your current employer (excludes pens, pencils, etc.)?
Yes No
12
In the past five (5) years have you been involved in any theft/shoplifting in excess of $950?
Yes No
13
Are you currently on probation, parole, or any other supervised conditions of release from custody?
Yes No
14
In the last five (5) years, have you been convicted of a DUI (Driving Under the Influence), or accepted any DUI please agreement of a lesser charge?
Yes No
15
In the last three (3) years have you been driver in three (3) or more at fault traffic accidents?
Yes No
16
In the last three (3) years, have you received three (3) or more moving violations? (Moving violations are violations which result in points on your license and does not include issues such as parking citations or equipment violations.)
Yes No
17
Have you engaged in any illegal sex act outlined in the California Penal Code? If yes, please explain. If no, indicate "No." 18
Have you ever accessed illegal pornography involving children (to include "sexting" pictures of minors), or accessed pornography on a work computer? If yes, please explain. If no, indicate "No." 19
In the past two (2) years how many times have you been reprimanded or counseled for tardiness/absences (non-medical or family leave related)? 20
Have you ever been disqualified during the background process for any position within a law enforcement agency?If yes, please explain and include the law enforcement agency, date, and reason provided.If no, please indicate "No." 21
Have you ever applied for any position within the Costa Mesa Police Department? If yes, list the position(s) and date(s) applied.If no, indicate "No." 22
I understand tattoos shall not be visible while on duty.
Agree Disagree
23
I understand that I shall not smoke or use tobacco products at any time while on duty.
Agree Disagree
24
I understand that an incomplete application may lead to disqualification from the recruitment process and I have supplied all the applicable information in my application. Examples of incomplete/inaccurate information leading to disqualification include, but are not limited to: noting incorrect department, leaving dates of employment blank, leaving reason for leaving employment blank, leaving duties blank or noting "see resume", etc.
Agree Disagree
25
I certify that all information I provided in my application is accurate to the best of my knowledge and belief and that purposely providing false information may be grounds for disqualification from the process.
Agree Disagree
Required Question