Guilford Technical Community College
Technician, Accounts Payable
Guilford Technical Community College, Jamestown, North Carolina, United States, 27282
Posting Details
Position Information
Job Title Technician, Accounts Payable
Status Regular
Full Time/Part Time Full-time
Location Jamestown Campus
Job Description
At Guilford Technical Community College (GTCC), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative individuals to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC, you'll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive.
The jobholder is responsible for coordinating the daily accounts payable process to ensure accuracy and timeliness of all payments for all fund sources, including vendor payments, payroll checks, direct deposit notices, student refunds, and financial aid payments. S/he serves as lead worker for accounts payable staff.
Min Salary $40,172.55
Mid Salary $45,194.12 - We offer a competitive salary package that will be determined based on the candidate's experience level and qualifications related to the job. Compensation will be commensurate with your level of experience.
Duties/Functions
Difficult Challenges Bid Agreements - invoice does not always match this agreement. State Contract - not aware of details of the agreements; for example, for orders over $150, no shipping should be charged. State sales tax not correct on invoice; unable to differentiate for which items vendors are charging tax. Duplicate Shipments - need to be addressed as soon as possible; not notified in a timely manner. Contacts
Daily: Receiving department staff regarding receiving items in the system, quantity discrepancies, returning duplicate shipments, damaged or rejected items. Daily: Purchasing department staff regarding purchase order information or dates not matching invoice, copies of bids/agreements, purchase order needed in order to process the invoice. Daily: end users regarding signatures needed on blanket purchase orders; check whether items not received by Receiving have been received by end user; additional information needed on quantity shipped, price of items, or shipping amount. Several times a week: vendors regarding invoice copy, date item was shipped, reason for price discrepancy. Education Required
Associate Degree in Accounting or related field from an institutionally accredited college/university or significant experience in accounts payable Education Preferred
Bachelor Degree in Accounting or related field from a regionally accredited post-secondary institution Experience Required
Three years increasingly responsible experience in accounting and accounts payable Proficient use of 10-key calculator Proficient use of MS Excel and MS Outlook Experience Preferred
Community college experience Ellucian Colleague accounts payable experience Proficient use of MS Teams KSA Required
Ability to maintain confidentiality of records, exhibit discretion and maturity in decision making Ability to be resourceful and work with limited direct supervision Ability to work in a team environment Ability to process high volume of work with accuracy and meet strict deadlines Apply GTCC administrative policy as it applies to the areas of assignment Ability to communicate effectively with a commitment to quality customer service KSA Preferred
Ability to take direction and prioritize effectively. Excellent organizational skills. Maintain job effectiveness under stress. Serve customers pleasantly and efficiently in person and by telephone. Ability to work flexible hours Department/Job Specific Requirements
Proficiency in all phases of the accounts payable and purchasing modules, as well as accessing detail account inquiries to the general ledger module, and student files for serving as backup cashier and/or other registration duties. Attend training on Anti-Harassment, Family Education Rights and Privacy Act (FERPA), Personal Information Protection (PIP), Reporting Requirements, and Ethics Law in North Carolina. The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter:
Ethics Safety/Shooter on Campus Personal Information Protection Training (PIP) Anti-Discrimination/Harassment & Title IX Other training may be required as determined applicable.
Physical Demands
Physical Activity: Primarily sitting Environmental Hazard(s):
Posting Type Staff
Posting Detail Information
Posting Number 2025-174-REG
Open Date 10/24/2025
Close Date 11/14/2025
Open Until Filled No
Special Instructions to Applicants
Position Information
Job Title Technician, Accounts Payable
Status Regular
Full Time/Part Time Full-time
Location Jamestown Campus
Job Description
At Guilford Technical Community College (GTCC), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative individuals to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC, you'll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive.
The jobholder is responsible for coordinating the daily accounts payable process to ensure accuracy and timeliness of all payments for all fund sources, including vendor payments, payroll checks, direct deposit notices, student refunds, and financial aid payments. S/he serves as lead worker for accounts payable staff.
Min Salary $40,172.55
Mid Salary $45,194.12 - We offer a competitive salary package that will be determined based on the candidate's experience level and qualifications related to the job. Compensation will be commensurate with your level of experience.
Duties/Functions
Difficult Challenges Bid Agreements - invoice does not always match this agreement. State Contract - not aware of details of the agreements; for example, for orders over $150, no shipping should be charged. State sales tax not correct on invoice; unable to differentiate for which items vendors are charging tax. Duplicate Shipments - need to be addressed as soon as possible; not notified in a timely manner. Contacts
Daily: Receiving department staff regarding receiving items in the system, quantity discrepancies, returning duplicate shipments, damaged or rejected items. Daily: Purchasing department staff regarding purchase order information or dates not matching invoice, copies of bids/agreements, purchase order needed in order to process the invoice. Daily: end users regarding signatures needed on blanket purchase orders; check whether items not received by Receiving have been received by end user; additional information needed on quantity shipped, price of items, or shipping amount. Several times a week: vendors regarding invoice copy, date item was shipped, reason for price discrepancy. Education Required
Associate Degree in Accounting or related field from an institutionally accredited college/university or significant experience in accounts payable Education Preferred
Bachelor Degree in Accounting or related field from a regionally accredited post-secondary institution Experience Required
Three years increasingly responsible experience in accounting and accounts payable Proficient use of 10-key calculator Proficient use of MS Excel and MS Outlook Experience Preferred
Community college experience Ellucian Colleague accounts payable experience Proficient use of MS Teams KSA Required
Ability to maintain confidentiality of records, exhibit discretion and maturity in decision making Ability to be resourceful and work with limited direct supervision Ability to work in a team environment Ability to process high volume of work with accuracy and meet strict deadlines Apply GTCC administrative policy as it applies to the areas of assignment Ability to communicate effectively with a commitment to quality customer service KSA Preferred
Ability to take direction and prioritize effectively. Excellent organizational skills. Maintain job effectiveness under stress. Serve customers pleasantly and efficiently in person and by telephone. Ability to work flexible hours Department/Job Specific Requirements
Proficiency in all phases of the accounts payable and purchasing modules, as well as accessing detail account inquiries to the general ledger module, and student files for serving as backup cashier and/or other registration duties. Attend training on Anti-Harassment, Family Education Rights and Privacy Act (FERPA), Personal Information Protection (PIP), Reporting Requirements, and Ethics Law in North Carolina. The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter:
Ethics Safety/Shooter on Campus Personal Information Protection Training (PIP) Anti-Discrimination/Harassment & Title IX Other training may be required as determined applicable.
Physical Demands
Physical Activity: Primarily sitting Environmental Hazard(s):
Posting Type Staff
Posting Detail Information
Posting Number 2025-174-REG
Open Date 10/24/2025
Close Date 11/14/2025
Open Until Filled No
Special Instructions to Applicants