Pasona NA
Contract Administrator - Japanese bilingual Job Num: 58460
Administrative/Clerical
Job Description
TITLE:
Contract Administrator - Japanese bilingual
Salary Range of $58K to $70K • Experience with SAP/SAP B1 not necessary but a plus • 3 years of experience with international trading/logistics • Japanese language not necessary but a plus • Salary of up to $70K • Three days office/two days WFH
A). OBJECTIVE:
Support of Aerospace & Defense business operation and missions for matters related to international trade and interoffice relationship. This position is responsible for supporting the Aerospace & Defense section functions, processing orders, maintaining sales data, and coordinating logistics and payments.
B). Duties in Aerospace & Defense Section NY Operations:
Dealing in communications and coordination with US Manufacturers, Logistic Companies and Japan Customers for contracts, applicable export license, logistics, accounting activities support and management.
1) Supports Aerospace & Defense section functions,
by providing sales and marketing support for management; by negotiating prices; by receiving requests for quotation; by submitting quotations; by checking status of outstanding accounts receivable and payable, as requested; by entering accounts receivable and payable information, including sales, commission, claim cost, etc. in to database, by following up on outstanding invoices, Contract administrator will be assigned to certain U.S and Japanese clients to manage under supervision.
2) Maintains and Processes Documentation,
by entering data into computer, maintaining, organizing, filing, and distribution of contract documents including Purchase Orders, Japan Contract Notes, US Manufacture's order confirmation, Export License application, Commission invoices, Export/Import instructions, claim notes and organize other forms and data as necessary.
MTS Data entry work; Purchase Order(M37), Payment Instructions(M41), On-hand report(M40), Export/Import instructions(M38), Commission invoices, Debit/Credit invoices(B40). SAP will be implemented from November; knowledge/experience with SAP is preferred.
3) Coordinate Schedule and Delivery with Brokers, Customers, and Freight Forwarders,
by placing orders; by requesting quotations' by following up on delivery' by arranging export shipping, including dangerous goods shipments; by tracking orders; by checking order and schedule and sending confirmations to clients; and by communicating with freight forwarders to monitor import/export shipping arrangement and related documents, and to handle automated export system entry.
4) Provides Customer Service,
by handling RFQ, order delivery, and claims for various accounts; by assisting with order and delivery for various accounts; by notifying clients on changes in the status of their orders; by using purchase entry to give payment instructions; and by acting as liaison and providing answers to questions.
5) Export Laws and Regulations,
by attending seminars and conferences hosted by State Department and Department of Commerce.
6) Other:
SAP knowledge/experience is a plus to the position.
C). Experience/Minimum Qualifications Needed:
Language Skills
1) Ability to read, analyze, and interpret general business documents, forms, and instructions in English and Japanese.
2) Ability to write reports, business correspondence, and procedure manuals in English and Japanese.
3) Ability to communicate verbally and in writing to individual and groups in English and Japanese.
4) Ability to effectively deliver presentations to Managers, Staff, Clients, and the general public in English and Japanese. Mathematical Skills
5) Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.
Computer Skills
1) Ability to use a computer and such applications as Microsoft Windows, Word, Excel, and PowerPoint and be able to design customer reports as necessary.
Job Details
City:
New York State:
NY Job Type:
Permanent Job Salary High:
70000.00 Salary Low:
58000.00 Languages:
English;Japanese Hours of Operation:
M-F, 9AM-5PM with 1 hour lunch break. Benefits:
Health Ins;Dental Ins;Vision Ins
Contact Information
Job Owner:
Chie Schultz Job Owner Email :
cschultz@pasona.com
Job Description
TITLE:
Contract Administrator - Japanese bilingual
Salary Range of $58K to $70K • Experience with SAP/SAP B1 not necessary but a plus • 3 years of experience with international trading/logistics • Japanese language not necessary but a plus • Salary of up to $70K • Three days office/two days WFH
A). OBJECTIVE:
Support of Aerospace & Defense business operation and missions for matters related to international trade and interoffice relationship. This position is responsible for supporting the Aerospace & Defense section functions, processing orders, maintaining sales data, and coordinating logistics and payments.
B). Duties in Aerospace & Defense Section NY Operations:
Dealing in communications and coordination with US Manufacturers, Logistic Companies and Japan Customers for contracts, applicable export license, logistics, accounting activities support and management.
1) Supports Aerospace & Defense section functions,
by providing sales and marketing support for management; by negotiating prices; by receiving requests for quotation; by submitting quotations; by checking status of outstanding accounts receivable and payable, as requested; by entering accounts receivable and payable information, including sales, commission, claim cost, etc. in to database, by following up on outstanding invoices, Contract administrator will be assigned to certain U.S and Japanese clients to manage under supervision.
2) Maintains and Processes Documentation,
by entering data into computer, maintaining, organizing, filing, and distribution of contract documents including Purchase Orders, Japan Contract Notes, US Manufacture's order confirmation, Export License application, Commission invoices, Export/Import instructions, claim notes and organize other forms and data as necessary.
MTS Data entry work; Purchase Order(M37), Payment Instructions(M41), On-hand report(M40), Export/Import instructions(M38), Commission invoices, Debit/Credit invoices(B40). SAP will be implemented from November; knowledge/experience with SAP is preferred.
3) Coordinate Schedule and Delivery with Brokers, Customers, and Freight Forwarders,
by placing orders; by requesting quotations' by following up on delivery' by arranging export shipping, including dangerous goods shipments; by tracking orders; by checking order and schedule and sending confirmations to clients; and by communicating with freight forwarders to monitor import/export shipping arrangement and related documents, and to handle automated export system entry.
4) Provides Customer Service,
by handling RFQ, order delivery, and claims for various accounts; by assisting with order and delivery for various accounts; by notifying clients on changes in the status of their orders; by using purchase entry to give payment instructions; and by acting as liaison and providing answers to questions.
5) Export Laws and Regulations,
by attending seminars and conferences hosted by State Department and Department of Commerce.
6) Other:
SAP knowledge/experience is a plus to the position.
C). Experience/Minimum Qualifications Needed:
Language Skills
1) Ability to read, analyze, and interpret general business documents, forms, and instructions in English and Japanese.
2) Ability to write reports, business correspondence, and procedure manuals in English and Japanese.
3) Ability to communicate verbally and in writing to individual and groups in English and Japanese.
4) Ability to effectively deliver presentations to Managers, Staff, Clients, and the general public in English and Japanese. Mathematical Skills
5) Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.
Computer Skills
1) Ability to use a computer and such applications as Microsoft Windows, Word, Excel, and PowerPoint and be able to design customer reports as necessary.
Job Details
City:
New York State:
NY Job Type:
Permanent Job Salary High:
70000.00 Salary Low:
58000.00 Languages:
English;Japanese Hours of Operation:
M-F, 9AM-5PM with 1 hour lunch break. Benefits:
Health Ins;Dental Ins;Vision Ins
Contact Information
Job Owner:
Chie Schultz Job Owner Email :
cschultz@pasona.com