Bailey Information Technology, LLC
Bailey Information Technology, LLC is hiring: Administrative Specialist (Secreta
Bailey Information Technology, LLC, San Francisco, CA, US, 94199
Administrative Specialist (Secretary II)
Locations: San Diego, CA • Phoenix, AZ • San Francisco, CA
Schedule: Mon-Fri, 8 hrs/day (30min unpaid lunch)
Clearance: DHS HSPD12 suitability w/ PIV (Gov'tsponsored)
Make the mission move. You'll be the operational heartbeat of an FPS District-running the front office, owning executive calendars, and keeping missioncritical reports and records tight.
What you'll do
Locations: San Diego, CA • Phoenix, AZ • San Francisco, CA
Schedule: Mon-Fri, 8 hrs/day (30min unpaid lunch)
Clearance: DHS HSPD12 suitability w/ PIV (Gov'tsponsored)
Make the mission move. You'll be the operational heartbeat of an FPS District-running the front office, owning executive calendars, and keeping missioncritical reports and records tight.
What you'll do
- Greet visitors, route calls/emails, and manage up to three leadership calendars
- Orchestrate meetings/telecons; prepare materials and crisp minutes
- Maintain FSA, PSO, and personnel files; manage mail/shipping & supplies
- Support timekeeping in GovTA and run required reports
- Keep data current: update shared drives; post inspection/covert testing trackers; run STORM/PTS reports; log vehicle mileage
- Enter weekly LEIMS prohibited items and support SMB/PSOO documentation
- High School diploma + 1 year admin experience (2+ preferred)
- Strong MS Office; accurate typing; excellent written & verbal communication
- Organized, discreet, and proactive in a fastpaced publicsafety environment
- Familiarity with GovTA, LEIMS, FPS processes