FSO SKILLED PERSONNEL is hiring: Administrative Assistant in Lincoln

Overview

Job Title : Administrative Assistant

Exempt Status : Non Exempt

Employment Type : Full Time

Department : Administration

Reports To : Operations Partner / General Manager

Schedule : Mon - Fri 8:00am - 5:00pm

Pay Rate : $28.00 - $32.00 / hr (DOE)

Summary of Position :

The Administrative Assistant plays a key role in supporting operations, accounting, and customer service through accurate data management and cross-departmental coordination. This position requires strong ERP experience, preferably with BatchMaster, and a solid understanding of sales order processing, accounts payable (AP), and accounts receivable (AR). The ideal candidate will be organized, efficient, and able to thrive in a fast-paced food manufacturing environment.

Responsibilities

ERP & Order Processing

• Accurately enter and manage customer sales orders, purchase orders, and work orders in BatchMaster ERP
• Track order status and coordinate with production, inventory, and shipping teams to ensure timely fulfillment
• Generate and distribute customer invoices, order confirmations, and bill of ladings
• Maintain item master data and assist with ERP report generation

Accounts Payable / Receivable

• Process vendor invoices and route for approval in accordance with internal procedures
• Generate customer invoices and distribute through the assigned channels
• Assist with account reconciliations and follow up on outstanding receivables

Administrative Support

• Maintain organized filing systems for documentation including production logs, QA / QC files, and compliance records.
• Support audits, inspections, and compliance processes (e.g., SQF, HACCP, FDA / USDA)
• Order and track office and facility supplies
• Schedule meetings, coordinate travel arrangements, and support internal communications
• Assist with onboarding and employee administrative documentation

Requirements

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• Minimum 2 years of experience in an administrative support role, ideally within manufacturing or distribution
• Prior experience with BatchMaster ERP or comparable manufacturing / inventory systems is strongly preferred
• Proficient in Microsoft Office / Google Suite
• Familiarity with basic bookkeeping, AP / AR processes, and inventory tracking
• Exceptional organizational skills and attention to detail
• Strong communication skills and ability to work across departments
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Preferred Qualifications

• Experience in food manufacturing or distribution
• Knowledge of food safety standards and regulatory documentation
• Bilingual English / Spanish is a plus

Notes

• The Company will provide reasonable accommodations to enable otherwise qualified individuals with disabilities to perform the essential physical and / or mental functions of this position
• The description of this position is subject to change based on the necessities of the business