Executive Assistant Job at Proximity Partners in Atlanta

Location: Atlanta, GA (On-site near Downtown)

Overview

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide direct support to two senior leaders within a dynamic, small and fast-paced organization. This role requires exceptional multitasking skills, strong attention to detail, and the ability to manage a wide variety of responsibilities with professionalism and discretion.

The ideal candidate thrives in a small team environment, wears multiple hats comfortably, and can anticipate the needs of executives while maintaining operational efficiency and alignment across priorities.

Key Responsibilities

Executive Support

• Manage complex calendars, schedule meetings, and coordinate logistics for two executives.
• Serve as the first point of contact, managing communications and prioritizing requests.
• Draft and prepare correspondence, presentations, and reports with accuracy and professionalism.
• Anticipate executive needs and proactively manage follow-up items and next steps.

Operations & Administration

• Coordinate internal and external meetings and client meetings.
• Assist with project coordination, ensuring timelines and deliverables stay on track.
• Support travel arrangements and manage related expenses and reimbursements.
• Maintain electronic and physical filing systems, ensuring organization and confidentiality.

Team & Office Support

• Provide general support to the small Atlanta-based team, helping streamline operations.
• Manage office supplies, vendor relationships, and day-to-day logistics as needed.
• Help onboard new team members, ensuring they have the tools and access needed to succeed.

Communication & Relationship Management

• Communicate professionally and effectively on behalf of executives with internal and external partners.
• Build strong working relationships across departments and external stakeholders.
• Ensure alignment across teams through clear documentation and timely updates.

Qualifications

• Minimum 4 years of experience as an Executive Assistant.
• Experience working in a small, fast-paced organization or start-up environment.
• Strong organizational, project management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, Asana, etc.).
• Ability to exercise discretion with sensitive information and maintain confidentiality.
• Strong judgment, adaptability, and a “no task too small” mindset.

Preferred Attributes

• Experience in professional services, consulting, or creative industries.
• Resourceful, self-starter attitude with the ability to work independently.
• Comfortable juggling priorities and shifting gears quickly.
• A sense of humor and a collaborative spirit—someone who enjoys contributing to a positive team culture.

Compensation & Benefits

• Competitive salary based on experience.
• Comprehensive benefits package (medical, dental, vision).
• Paid time off and flexible work environment.
• Professional development and growth opportunities.