Executive Assistant Job at Proximity Partners in Atlanta

Location: Atlanta, GA (On-site near Downtown) Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide direct support to two senior leaders within a dynamic, small and fast-paced organization. This role requires exceptional multitasking skills, strong attention to detail, and the ability to manage a wide variety of responsibilities with professionalism and discretion. The ideal candidate thrives in a small team environment, wears multiple hats comfortably, and can anticipate the needs of executives while maintaining operational efficiency and alignment across priorities. Key Responsibilities Executive Support Manage complex calendars, schedule meetings, and coordinate logistics for two executives. Serve as the first point of contact, managing communications and prioritizing requests. Draft and prepare correspondence, presentations, and reports with accuracy and professionalism. Anticipate executive needs and proactively manage follow-up items and next steps. Operations & Administration Coordinate internal and external meetings and client meetings. Assist with project coordination, ensuring timelines and deliverables stay on track. Support travel arrangements and manage related expenses and reimbursements. Maintain electronic and physical filing systems, ensuring organization and confidentiality. Team & Office Support Provide general support to the small Atlanta-based team, helping streamline operations. Manage office supplies, vendor relationships, and day-to-day logistics as needed. Help onboard new team members, ensuring they have the tools and access needed to succeed. Communication & Relationship Management Communicate professionally and effectively on behalf of executives with internal and external partners. Build strong working relationships across departments and external stakeholders. Ensure alignment across teams through clear documentation and timely updates. Qualifications Minimum 4 years of experience as an Executive Assistant. Experience working in a small, fast-paced organization or start-up environment. Strong organizational, project management, and problem-solving skills. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, Asana, etc.). Ability to exercise discretion with sensitive information and maintain confidentiality. Strong judgment, adaptability, and a “no task too small” mindset. Preferred Attributes Experience in professional services, consulting, or creative industries. Resourceful, self-starter attitude with the ability to work independently. Comfortable juggling priorities and shifting gears quickly. A sense of humor and a collaborative spirit—someone who enjoys contributing to a positive team culture. Compensation & Benefits Competitive salary based on experience. Comprehensive benefits package (medical, dental, vision). Paid time off and flexible work environment. Professional development and growth opportunities. #J-18808-Ljbffr