Accounting Manager Job at The Newcastle Search Group, LLC in Chicago

The Newcastle Search Group has been retained by a small, mission‑based non‑profit on the north side of Chicago to assist with the hiring of an Accounting Manager.

Position Overview: Accounting Manager

This role is essential for maintaining financial stability, implementing robust processes, and ensuring compliance with non‑profit accounting standards. The successful candidate will work independently while building systems and processes that support our mission and growth.

Key Responsibilities

Daily Financial Operations

• Oversee all day‑to‑day accounting functions including accounts payable, accounts receivable, payroll processing, and cash management
• Maintain accurate and timely recording of all financial transactions in compliance with GAAP and nonprofit accounting standards
• Process and review expense reports, vendor payments, client receipts and donor contributions
• Monitor cash flow and banking relationships
• Ensure proper segregation of duties and internal controls

Monthly Financial Management

• Execute timely month‑end close procedures, typically within 10 business days
• Prepare monthly financial statements including Statement of Activities, Statement of Financial Position, and Statement of Cash Flows
• Generate and analyze budget vs. actual reports by program and funding source
• Prepare cash forecast worksheet monthly
• Prepare grant and donor financial reports (if any) as required
• Reconcile all balance sheet accounts and investigate variances

Board and Management Reporting

• Prepare comprehensive financial reports for monthly Board meetings
• Create financial dashboards and key performance indicators
• Present financial results to Board Finance Committee and full Board as needed
• Collaborate with CEO on financial planning and analysis
• Partner with CEO to prepare annual budget and quarterly budget revisions

Compliance and Audit Support

• Coordinate annual independent audit, serving as primary point of contact with external auditors
• Prepare audit schedules, supporting documentation, and respond to auditor inquiriesEnsure compliance with federal, state, and local reporting requirements
• Oversee preparation and filing of Form 990 and other tax returns
• Maintain documentation for grant compliance and reporting requirements

Systems and Process Development

• Evaluate and improve existing accounting systems and processes
• Develop and maintain accounting policies and procedures manual
• Implement internal controls to safeguard organizational assets
• Train staff on financial processes and expense reporting procedures
• Maintain organized filing systems for financial records and supporting documentation

Grant and Fund Accounting

• Track restricted and unrestricted revenue streams and related spend
• Maintain compliance with donor restrictions and grant requirements
• Monitor grant expenditures and ensure proper allocation of costs

Required Qualifications

Education and Experience

• Bachelor's degree in Accounting, Finance, or related field required
• Minimum 5 years of progressive accounting experience, with at least 2 years in nonprofit sector preferred
• CPA certification preferred but not required for the right candidate
• Experience with nonprofit fund accounting and GAAP compliance

Technical Skills

• Proficiency in nonprofit accounting software (experience with FastFund preferred)
• Advanced Excel skills including pivot tables, VLOOKUP, and financial modeling
• Experience with payroll processing and benefits administration
• Knowledge of grant management and compliance requirements
• Familiarity with nonprofit tax regulations (Form 990, UBIT, etc.)

Core Competencies

• Strong analytical and problem‑solving abilities
• Excellent attention to detail and accuracy
• Ability to work independently with minimal supervision
• Strong communication skills for Board presentations and audit interactions
• Proven ability to manage multiple priorities and meet deadlines
• Experience rebuilding accounting functions and implementing new processes

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Accounting/Auditing, Finance, and Administrative

Non‑profit Organizations