Secretary - Facility Services Job at Carrollton-Farmers Branch ISD in Carrollton

Position Type: Secretarial and Clerical/Secretary - Facility Services

Date Posted: 10/28/2025

Location: Service Center

Job Title: Secretary - Facility Services

Work/Hour Status: Non-Exempt

Reports to: Director of Facility Services

Pay Grade: AS 5 - 226 Days

Dept./School: Facility Services

Date Revised: October 28, 2025

Primary Purpose

Facilitate the efficient operation of the Facilities Services offices and provide clerical services to the Facilities Services Division.

Qualifications

Education/Certification: High school diploma or GED

Special Knowledge/Skills

• Proficient skills in keyboarding, word processing, and file maintenance
• Effective communication, organization, and interpersonal skills
• Knowledge of basic accounting principles
• Basic math skills
• Basic knowledge of Microsoft Word/Excel/Adobe

Preferred Experience

Three years of successful secretarial or clerical experience, preferably in a related field

Major Responsibilities And Duties

Records and Reports

• Demonstrate acceptable work habits including teamwork, initiative and dependability.
• Report to work on time each day.
• Perform routine work activities in the Plant Operations/Maintenance office.
• Maintain supplies
• Prepare correspondence, forms, reports, purchase orders, etc. for the assigned administrator.
• Compile, prepare, and submit various reports for the offices.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Receive, sort, and distribute mail and other documents to staff members.
• Maintain office files.
• Maintain confidentiality of information.
• Perform routine bookkeeping tasks, including simple arithmetic and operation of the office.
• Participate in service training programs.
• Keep informed and comply with all state and district policies and regulations concerning primary job functions.
• Prompt and regular attendance.
• Perform any other duties and/or tasks that may be assigned on an as needed basis.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Computer, printer, typewriter, copier, calculator, multi-line telephone, postage machine, maintenance work order system, and fax; occasional driving of a vehicle.

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching.

Lifting: Occasional light lifting and carrying (less than 15 pounds).

Environment: May work prolonged or irregular hours; numerous phone calls; frequent interruptions; frequent deadlines; temperature extremes.

Mental Demands: Ability to read; verbally communicate effectively with radio and telecommunications; ability to operate a computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.

Approved by: Bobby Shaw Date: October 28, 2025

Reviewed by: Jerry Martinez Date: October 28, 2025

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Health Care Provider

Industries

Hospitals and Health Care