Professional Management Advisors Associates, Inc. (PMAA, Inc.)
Accounts Payable Specialist
Professional Management Advisors Associates, Inc. (PMAA, Inc.), Wallingford, Connecticut, us, 06495
The Accounts Payable Assistant will support the accounts payable team in processing and managing vendor invoices, payments, and reconciliations. The ideal candidate will have strong attention to detail, organizational skills, and a commitment to maintaining accurate financial records in alignment with company policies and procedures.
Job Responsibilities
Review, verify, and process vendor invoices for accuracy and proper approvals. Ensure invoices comply with purchase orders, contracts, and company policies. Enter invoices into the accounting system in a timely and accurate manner. Prepare payment batches. Assist in obtaining necessary approvals for payment processing. Maintain payment schedules and communicate with vendors regarding payment statuses. Reconcile vendor statements and resolve discrepancies promptly. Maintain organized and accurate accounts payable records, including digital archiving. Assist in month‑end closing activities related to accounts payable. Act as a liaison between vendors and the company to address inquiries and resolve payment issues. Assist with new vendor setup and maintain updated vendor information in the system. Assist in special projects, audits, and other finance‑related tasks as assigned. Collaborate with other departments to ensure seamless financial operations. Perform any other related projects and duties as assigned. Qualifications
High school diploma or GED required; associate or bachelor’s degree in accounting, finance, or related field preferred. Minimum 3+ years of experience in accounts payable or a related field, preferably in the construction or electrical contracting industry. Proficiency in accounting software and Microsoft Office Suite, particularly Excel. Knowledge of PDF editing software a plus. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to handle confidential information with integrity. Problem‑solving and analytical abilities to resolve discrepancies. Familiarity with job costing and project‑based accounting. Strong problem resolution, time‑management skills and ability to prioritize workload and act with increased independence in solving problems. Knowledge of remote desktop and phone systems a plus. Benefits
401(k) Health insurance Paid time off Job Type: Full‑time
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Review, verify, and process vendor invoices for accuracy and proper approvals. Ensure invoices comply with purchase orders, contracts, and company policies. Enter invoices into the accounting system in a timely and accurate manner. Prepare payment batches. Assist in obtaining necessary approvals for payment processing. Maintain payment schedules and communicate with vendors regarding payment statuses. Reconcile vendor statements and resolve discrepancies promptly. Maintain organized and accurate accounts payable records, including digital archiving. Assist in month‑end closing activities related to accounts payable. Act as a liaison between vendors and the company to address inquiries and resolve payment issues. Assist with new vendor setup and maintain updated vendor information in the system. Assist in special projects, audits, and other finance‑related tasks as assigned. Collaborate with other departments to ensure seamless financial operations. Perform any other related projects and duties as assigned. Qualifications
High school diploma or GED required; associate or bachelor’s degree in accounting, finance, or related field preferred. Minimum 3+ years of experience in accounts payable or a related field, preferably in the construction or electrical contracting industry. Proficiency in accounting software and Microsoft Office Suite, particularly Excel. Knowledge of PDF editing software a plus. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to handle confidential information with integrity. Problem‑solving and analytical abilities to resolve discrepancies. Familiarity with job costing and project‑based accounting. Strong problem resolution, time‑management skills and ability to prioritize workload and act with increased independence in solving problems. Knowledge of remote desktop and phone systems a plus. Benefits
401(k) Health insurance Paid time off Job Type: Full‑time
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