Energy Jobline ZR
Project Billing and Contracts Coordinator in Emmitsburg
Energy Jobline ZR, Emmitsburg, Maryland, United States, 21727
Company Overview
Emmitsburg Glass Company (EGC) is a leading provider of high-quality glazing solutions, specializing in storefront, curtainwall, all glass entrances, and composite panel systems. With a commitment to innovation and precision, we strive to exceed our clients' expectations in every project.
Position Overview The Project Billing & Contracts Coordinator will be responsible for preparing and managing invoices, ensuring accuracy in project billing, and maintaining financial and other records related to construction contracts. This role requires strong attention to detail, knowledge of construction billing practices, and the ability to work with both internal teams and external clients.
We are seeking a detail-oriented and organized Project Billing & Contracts Coordinator to join our team. The ideal candidate will handle all aspects of billing for construction projects, including preparing invoices, tracking payments, and ensuring compliance with contract terms. This role plays a key part in maintaining accurate financial records and supporting the overall success of our projects.
Key Responsibilities
Prepare, review, and submit accurate invoices for construction projects in accordance with contract terms. Experience with the Textura billing platform is a plus.
Coordinate and facilitate monthly billing with the project managers; Track and reconcile project billing against the approved schedule of values
Monitor accounts receivable, follow up on outstanding invoices, and work with the project manager and/or general contractor to resolve any billing discrepancies.
Maintain accurate records of all project invoices, change orders, and payment applications.
Collaborate with project managers to verify project progress and ensure proper billing documentation.
Process lien waivers, compliance documents, and payment applications as required. Including, but not limited to certificates of insurance, documentation for stored materials, final contract documents, etc.
Assist with month‑end closing activities related to billing and revenue recognition.
Ensure compliance with company policies, industry regulations, and client requirements.
Provide reports on billing status, aging accounts, and financial project summaries.
Qualifications
Bachelor’s or Associate’s degree in Accounting, Finance, or related field (or equivalent experience).
2+ years of experience in construction billing, accounting, or accounts receivable.
Knowledge of construction contracts, AIA billing, and lien waivers.
Strong understanding of billing software and accounting systems (e.g., QuickBooks, Viewpoint, Procore, or similar).
Excellent attention to detail and analytical skills.
Strong organizational and time management abilities.
Effective communication skills for working with clients, vendors, and internal teams.
Working Conditions
Full‑time, Salaried position with standard office hours, with occasional extended hours to meet project deadlines.
Daily interaction with the project management and finance teams.
Benefits
Medical and Prescription Insurance
Health Savings Account – $1,650/year company contribution
Free Basic Group Life Insurance
Additional Voluntary Insurance available for employee and dependents
Short and Long Term
Dental and Vision
Accident, Cancer and Critical Illness Supplementary Insurance
401K with Company Match
Annual Bonus and Profit Sharing Plans
Paid Holidays and Paid Time Off
Annual Company Events and Outings
EGC is an equal opportunity employer and values diversity in the workplace.
To learn more about our company, check us out at www.Emmitsburgglass.com
If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.
#J-18808-Ljbffr
Position Overview The Project Billing & Contracts Coordinator will be responsible for preparing and managing invoices, ensuring accuracy in project billing, and maintaining financial and other records related to construction contracts. This role requires strong attention to detail, knowledge of construction billing practices, and the ability to work with both internal teams and external clients.
We are seeking a detail-oriented and organized Project Billing & Contracts Coordinator to join our team. The ideal candidate will handle all aspects of billing for construction projects, including preparing invoices, tracking payments, and ensuring compliance with contract terms. This role plays a key part in maintaining accurate financial records and supporting the overall success of our projects.
Key Responsibilities
Prepare, review, and submit accurate invoices for construction projects in accordance with contract terms. Experience with the Textura billing platform is a plus.
Coordinate and facilitate monthly billing with the project managers; Track and reconcile project billing against the approved schedule of values
Monitor accounts receivable, follow up on outstanding invoices, and work with the project manager and/or general contractor to resolve any billing discrepancies.
Maintain accurate records of all project invoices, change orders, and payment applications.
Collaborate with project managers to verify project progress and ensure proper billing documentation.
Process lien waivers, compliance documents, and payment applications as required. Including, but not limited to certificates of insurance, documentation for stored materials, final contract documents, etc.
Assist with month‑end closing activities related to billing and revenue recognition.
Ensure compliance with company policies, industry regulations, and client requirements.
Provide reports on billing status, aging accounts, and financial project summaries.
Qualifications
Bachelor’s or Associate’s degree in Accounting, Finance, or related field (or equivalent experience).
2+ years of experience in construction billing, accounting, or accounts receivable.
Knowledge of construction contracts, AIA billing, and lien waivers.
Strong understanding of billing software and accounting systems (e.g., QuickBooks, Viewpoint, Procore, or similar).
Excellent attention to detail and analytical skills.
Strong organizational and time management abilities.
Effective communication skills for working with clients, vendors, and internal teams.
Working Conditions
Full‑time, Salaried position with standard office hours, with occasional extended hours to meet project deadlines.
Daily interaction with the project management and finance teams.
Benefits
Medical and Prescription Insurance
Health Savings Account – $1,650/year company contribution
Free Basic Group Life Insurance
Additional Voluntary Insurance available for employee and dependents
Short and Long Term
Dental and Vision
Accident, Cancer and Critical Illness Supplementary Insurance
401K with Company Match
Annual Bonus and Profit Sharing Plans
Paid Holidays and Paid Time Off
Annual Company Events and Outings
EGC is an equal opportunity employer and values diversity in the workplace.
To learn more about our company, check us out at www.Emmitsburgglass.com
If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.
#J-18808-Ljbffr