La Placa Group
Administrative Assistant — Real Estate Investment Company
La Placa Group, Newport Beach, California, us, 92659
La Placa Group is a diversified real estate investment company with divisions in construction, brokerage, investment management, and wholesaling. We’re a small, high-impact team that acquires, builds, markets, and manages residential projects across multiple strategies. We move fast, solve problems creatively, and value people who bring initiative, technical savvy, and a can‑do attitude. We operate within a dynamic real estate office where teamwork, practicality, and smart use of technology matter.
Role Summary We’re hiring an exceptional Administrative Assistant to be the office backbone across La Placa Group and our affiliated companies. This hands‑on, highly visible role supports operations across construction, brokerage, investment management, and wholesaling. You’ll own core systems and files, support field teams and deal workflows, maintain our digital presence, and act as a flexible “utility player” who helps keep the business running smoothly. Tech‑savviness, strong problem‑solving, and practical AI usage are required — we value people who think smarter, not harder.
Key Responsibilities
Drive & document management:
Own and organize the company Google Drive and shared files for all projects and divisions. Define folder structures, naming conventions, access controls, versioning, and templates (SOPs, checklists, forms). Train team members and troubleshoot access/permission issues.
Transaction & deal support:
Support contract‑to‑close and administrative deal workflows (tracking deadlines, maintaining checklists, coordinating with escrow, title, agents, and vendors). Keep CRM and deal trackers current and accurate; anticipate and resolve issues to keep deals on schedule.
Field & construction office coordination:
Provide administrative support to construction and field teams — scheduling, site communications, deliveries, permits coordination, onboarding subcontractors, and occasional site visits. Familiarity with construction office workflows is required.
Escrow & title familiarity:
Coordinate with escrow and title companies, track closing requirements and deadlines, and proactively move documentation forward to ensure smooth closings.
QuickBooks Online & admin finance support:
Provide as‑needed administrative bookkeeping support in QuickBooks Online — basic invoicing, expense routing/categorization, and vendor/payment documentation. Work with finance when necessary.
Social media & marketing support:
Maintain and grow our social media presence; coordinate content calendars and help create or schedule content (Canva or similar).
Systems, SOPs & process improvement:
Build and maintain SOPs, streamline workflows, create templates and dashboards, and continuously improve backend systems.
Tech & AI enablement:
Leverage technology and AI to increase efficiency — automate routine tasks, summarize documents, generate drafts, and streamline communication. Recommend and implement tools that scale processes and help the team work smarter.
Utility & cross‑division support:
Serve as a flexible support resource across construction, brokerage, investment management, and wholesaling. Handle ad‑hoc projects and office needs as priorities shift.
Required Technical Proficiency & Tools
DocuSign
— digital contracts and signature workflows.
Google Drive / Google Workspace
— Drive ownership, Sheets, Docs, permissions.
Microsoft Office
(Outlook, Excel, Word).
Canva
(or equivalent) for basic content creation.
Task & project management software
(Asana, Trello, ClickUp, or similar).
QuickBooks Online
(basic admin/bookkeeping tasks).
Comfortable learning and applying new SaaS tools and AI utilities to improve productivity.
What We’re Looking For — Must Haves
Experience working in a real estate or construction office is a must.
Can‑do attitude and a Type A, results‑driven personality — you pick up the phone, get answers, and keep moving the ball forward.
Extremely detail‑oriented with a proven ability to handle multiple tasks and deadlines simultaneously.
A true “doer” — executes quickly and reliably; closes loops and follows through.
Excellent communicator — clear written and verbal skills; professional when dealing with vendors, escrow/title, contractors, and partners.
Tech‑savvy problem solver — strong Google Workspace skills, quick to learn new tools, and able to troubleshoot workflows and permissions.
AI‑productive — practical experience using AI tools to automate tasks, draft content, summarize information, and enhance productivity.
Comfortable coordinating with field teams and willing to visit sites occasionally.
Passion for real estate and desire to grow a career in real‑estate operations.
Preferred Experience & Tools
Transaction coordination or real estate operations experience.
Experience with brokerage workflows, wholesaling, or acquisitions support.
Experience creating SOPs, checklists, and process documentation.
Competencies That Will Make You Successful
Adapts to ambiguity and shifting priorities in a dynamic real estate office.
Thinks smarter, not harder — uses tools, automation, and AI to streamline repetitive work.
Proactive at identifying and removing administrative friction.
Collaborative team player who can take on diverse responsibilities.
Strong judgment and the ability to elevate and solve problems quickly.
Competitive pay (based on experience) and room for growth.
Benefits including 401(k), health, dental, and vision insurance.
Opportunity to expand into larger operational roles as the business scales.
Job Type: Full‑time
401(k)
Health insurance
Paid time off
Vision insurance
Location: Irvine, CA | Salary: $50,000.00 – $62,000.00
#J-18808-Ljbffr
Role Summary We’re hiring an exceptional Administrative Assistant to be the office backbone across La Placa Group and our affiliated companies. This hands‑on, highly visible role supports operations across construction, brokerage, investment management, and wholesaling. You’ll own core systems and files, support field teams and deal workflows, maintain our digital presence, and act as a flexible “utility player” who helps keep the business running smoothly. Tech‑savviness, strong problem‑solving, and practical AI usage are required — we value people who think smarter, not harder.
Key Responsibilities
Drive & document management:
Own and organize the company Google Drive and shared files for all projects and divisions. Define folder structures, naming conventions, access controls, versioning, and templates (SOPs, checklists, forms). Train team members and troubleshoot access/permission issues.
Transaction & deal support:
Support contract‑to‑close and administrative deal workflows (tracking deadlines, maintaining checklists, coordinating with escrow, title, agents, and vendors). Keep CRM and deal trackers current and accurate; anticipate and resolve issues to keep deals on schedule.
Field & construction office coordination:
Provide administrative support to construction and field teams — scheduling, site communications, deliveries, permits coordination, onboarding subcontractors, and occasional site visits. Familiarity with construction office workflows is required.
Escrow & title familiarity:
Coordinate with escrow and title companies, track closing requirements and deadlines, and proactively move documentation forward to ensure smooth closings.
QuickBooks Online & admin finance support:
Provide as‑needed administrative bookkeeping support in QuickBooks Online — basic invoicing, expense routing/categorization, and vendor/payment documentation. Work with finance when necessary.
Social media & marketing support:
Maintain and grow our social media presence; coordinate content calendars and help create or schedule content (Canva or similar).
Systems, SOPs & process improvement:
Build and maintain SOPs, streamline workflows, create templates and dashboards, and continuously improve backend systems.
Tech & AI enablement:
Leverage technology and AI to increase efficiency — automate routine tasks, summarize documents, generate drafts, and streamline communication. Recommend and implement tools that scale processes and help the team work smarter.
Utility & cross‑division support:
Serve as a flexible support resource across construction, brokerage, investment management, and wholesaling. Handle ad‑hoc projects and office needs as priorities shift.
Required Technical Proficiency & Tools
DocuSign
— digital contracts and signature workflows.
Google Drive / Google Workspace
— Drive ownership, Sheets, Docs, permissions.
Microsoft Office
(Outlook, Excel, Word).
Canva
(or equivalent) for basic content creation.
Task & project management software
(Asana, Trello, ClickUp, or similar).
QuickBooks Online
(basic admin/bookkeeping tasks).
Comfortable learning and applying new SaaS tools and AI utilities to improve productivity.
What We’re Looking For — Must Haves
Experience working in a real estate or construction office is a must.
Can‑do attitude and a Type A, results‑driven personality — you pick up the phone, get answers, and keep moving the ball forward.
Extremely detail‑oriented with a proven ability to handle multiple tasks and deadlines simultaneously.
A true “doer” — executes quickly and reliably; closes loops and follows through.
Excellent communicator — clear written and verbal skills; professional when dealing with vendors, escrow/title, contractors, and partners.
Tech‑savvy problem solver — strong Google Workspace skills, quick to learn new tools, and able to troubleshoot workflows and permissions.
AI‑productive — practical experience using AI tools to automate tasks, draft content, summarize information, and enhance productivity.
Comfortable coordinating with field teams and willing to visit sites occasionally.
Passion for real estate and desire to grow a career in real‑estate operations.
Preferred Experience & Tools
Transaction coordination or real estate operations experience.
Experience with brokerage workflows, wholesaling, or acquisitions support.
Experience creating SOPs, checklists, and process documentation.
Competencies That Will Make You Successful
Adapts to ambiguity and shifting priorities in a dynamic real estate office.
Thinks smarter, not harder — uses tools, automation, and AI to streamline repetitive work.
Proactive at identifying and removing administrative friction.
Collaborative team player who can take on diverse responsibilities.
Strong judgment and the ability to elevate and solve problems quickly.
Competitive pay (based on experience) and room for growth.
Benefits including 401(k), health, dental, and vision insurance.
Opportunity to expand into larger operational roles as the business scales.
Job Type: Full‑time
401(k)
Health insurance
Paid time off
Vision insurance
Location: Irvine, CA | Salary: $50,000.00 – $62,000.00
#J-18808-Ljbffr