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We focus on the Oil & Gas, Renewables, Engineering, Power, and Nuclear markets as well as emerging technologies in EV, Battery, and Fusion. We are committed to ensuring that we offer the most exciting career opportunities from around the world for our jobseekers.
Job Description Department: DHQ – Contracts and Property Services Position Title: Project Coordinator Reports to: Contracts & Project Manager FLSA Status: Non-Exempt, Full-Time Date: August 2025
Hourly rate: $18.00 - $25.00
Job Summary Under the general supervision of the Director of Contracts & Property Services, the Project Coordinator supports the planning, execution, and management of projects within the Division. The Coordinator will assist the project managers with administrative tasks, resource coordination, and project documentation, ensuring projects stay on track and within budget. This position involves communicating with team members, stakeholders, and external parties, and may include tasks like scheduling meetings, managing documentation, tracking and reporting project progress.
Minimum Qualifications
Bachelor’s degree in business administration
AA Degree or minimum 3 years of proven administrative experience in a corporate office setting
Previous experience with preparing or processing grants, contracts and/or capital projects proposals, and experience reviewing and processing insurance-related documents will be helpful but not required
Intermediate experience with Microsoft Office products (Office 365 including Excel, Word, SharePoint, and Teams) required
Intermediate experience with Adobe Acrobat Pro DC and Adobe Sign
A combination of training and experience that provides the required knowledge, skills, and abilities may be accepted in lieu of AA / BA degree
Essential Skills and Qualifications
Demonstrates good judgment, resourcefulness, flexibility, and maintains the highest level of confidentiality
Service oriented, team player who can take initiative, work independently, and quickly adapt in a fast-paced environment
Proficient planner with strong organizational skills, the ability to identify and address project issues and challenges, the ability to multi-task, and work under pressure
Detail oriented, able to promote accuracy in documentation, reporting and project management
Reliable, friendly and interacts professionally with diverse teams and stakeholders
Strong written and verbal communication skills
Aptitude for basic legal concepts and jargon
Essential Functions
Administrative Support: Assist project managers with daily tasks like scheduling, document management, and maintaining project records; ensure all project proposals meet corporate and procedural requirements; and facilitate project approvals as necessary
Project Coordination: Facilitate communication between team members, stakeholders, and external parties
Resource Management: Assist with procuring resources, tracking budgets and managing project timelines; process all invoices and payments in a timely manner
Reporting and Tracking: Monitor project progress, prepare reports and provide updates to stakeholders
Documentation: Maintain accurate and organized project documentation and filing systems; responsible for document retrieval and destruction according to corporate guidelines
Communication: Effectively communicate project updates, issues, and resolutions to team members and stakeholders
Notary Public: Serve as the notary public as may be required to execute business documents for the Division
Other Functions: Prepare and manage all insurance related and Risk Management forms and approvals (e.g., Certificate of Insurance requests, annual insurance renewals, incident reports, etc.); Attend all scheduled staff and other administrative meetings; Maintain regular and punctual work attendance; Perform other duties as assigned
Certification & Licenses
Notary public certificate or achieve certification
Valid Hawaii drivers’ license
Equal Employment Opportunity Employer. Minorities/Women/Veterans/Disabled
If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.
#J-18808-Ljbffr
We focus on the Oil & Gas, Renewables, Engineering, Power, and Nuclear markets as well as emerging technologies in EV, Battery, and Fusion. We are committed to ensuring that we offer the most exciting career opportunities from around the world for our jobseekers.
Job Description Department: DHQ – Contracts and Property Services Position Title: Project Coordinator Reports to: Contracts & Project Manager FLSA Status: Non-Exempt, Full-Time Date: August 2025
Hourly rate: $18.00 - $25.00
Job Summary Under the general supervision of the Director of Contracts & Property Services, the Project Coordinator supports the planning, execution, and management of projects within the Division. The Coordinator will assist the project managers with administrative tasks, resource coordination, and project documentation, ensuring projects stay on track and within budget. This position involves communicating with team members, stakeholders, and external parties, and may include tasks like scheduling meetings, managing documentation, tracking and reporting project progress.
Minimum Qualifications
Bachelor’s degree in business administration
AA Degree or minimum 3 years of proven administrative experience in a corporate office setting
Previous experience with preparing or processing grants, contracts and/or capital projects proposals, and experience reviewing and processing insurance-related documents will be helpful but not required
Intermediate experience with Microsoft Office products (Office 365 including Excel, Word, SharePoint, and Teams) required
Intermediate experience with Adobe Acrobat Pro DC and Adobe Sign
A combination of training and experience that provides the required knowledge, skills, and abilities may be accepted in lieu of AA / BA degree
Essential Skills and Qualifications
Demonstrates good judgment, resourcefulness, flexibility, and maintains the highest level of confidentiality
Service oriented, team player who can take initiative, work independently, and quickly adapt in a fast-paced environment
Proficient planner with strong organizational skills, the ability to identify and address project issues and challenges, the ability to multi-task, and work under pressure
Detail oriented, able to promote accuracy in documentation, reporting and project management
Reliable, friendly and interacts professionally with diverse teams and stakeholders
Strong written and verbal communication skills
Aptitude for basic legal concepts and jargon
Essential Functions
Administrative Support: Assist project managers with daily tasks like scheduling, document management, and maintaining project records; ensure all project proposals meet corporate and procedural requirements; and facilitate project approvals as necessary
Project Coordination: Facilitate communication between team members, stakeholders, and external parties
Resource Management: Assist with procuring resources, tracking budgets and managing project timelines; process all invoices and payments in a timely manner
Reporting and Tracking: Monitor project progress, prepare reports and provide updates to stakeholders
Documentation: Maintain accurate and organized project documentation and filing systems; responsible for document retrieval and destruction according to corporate guidelines
Communication: Effectively communicate project updates, issues, and resolutions to team members and stakeholders
Notary Public: Serve as the notary public as may be required to execute business documents for the Division
Other Functions: Prepare and manage all insurance related and Risk Management forms and approvals (e.g., Certificate of Insurance requests, annual insurance renewals, incident reports, etc.); Attend all scheduled staff and other administrative meetings; Maintain regular and punctual work attendance; Perform other duties as assigned
Certification & Licenses
Notary public certificate or achieve certification
Valid Hawaii drivers’ license
Equal Employment Opportunity Employer. Minorities/Women/Veterans/Disabled
If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.
#J-18808-Ljbffr