Medline Industries, LP
Job Summary
Provide end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences. Coordinate and execute training logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage purchasing/payment operations for L&D programs. Manage enrollments and attendance/completion of learning activities in the Learning Management System (LMS).
Responsibilities
Enter and maintain course information
Assist with training registration requests
Run regular and ad‑hoc reports from the system; manage logistics for training activities including scheduling classes, reserving rooms and resources, organizing rooms before and after class, and arranging catering
Coordinate and schedule trainers (internal and external)
Organize and prepare participant workbook materials including handouts, case studies, role plays, videos, etc., to support trainers
Print class rosters for trainers
Manage vendor invoices and submit charge‑back requests to Accounts Payable
Track and maintain employee training records in the system; run reports and provide training data
Analyze and report financial data associated with training, including budgets, actual spend, and completion estimates
Support administrative activities required to partner with shared services and external vendors
Manage purchasing/payment operations for L&D programs that utilize external vendors
Oversee tactical deliverables from contractors
Distribute pre‑class assignments, ensure approvals, and send invitations and reminders to participants
Ensure participants complete required pre‑ and post‑class work and/or tests
Distribute training evaluations and follow‑up materials; lead and facilitate new‑hire activities
Facilitate specific learning programs as requested
Required Experience Education
High school diploma or equivalent.
Work Experience
At least 2 years of administrative or support experience in Learning & Development or a related role
LMS administration experience
Interpersonal skills; ability to build alliances with leadership and vendors to gain commitment and implement learning programs
Proficient in Microsoft Office applications
Strong verbal and written communication skills are necessary to interact effectively with all levels within the organization
Meticulous attention to detail with excellent time‑management skills
Strong project management skills to drive initiatives to completion and manage fast‑changing priorities
Preferred Qualifications
Prior experience as a Learning & Development coordinator
Prior corporate business experience
Learning facilitation experience
Salary $19.25 - $27.00 hourly
Benefits Medline Industries, LP, and its subsidiaries offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization. Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, and other benefits for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.
EEO Statement Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
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Responsibilities
Enter and maintain course information
Assist with training registration requests
Run regular and ad‑hoc reports from the system; manage logistics for training activities including scheduling classes, reserving rooms and resources, organizing rooms before and after class, and arranging catering
Coordinate and schedule trainers (internal and external)
Organize and prepare participant workbook materials including handouts, case studies, role plays, videos, etc., to support trainers
Print class rosters for trainers
Manage vendor invoices and submit charge‑back requests to Accounts Payable
Track and maintain employee training records in the system; run reports and provide training data
Analyze and report financial data associated with training, including budgets, actual spend, and completion estimates
Support administrative activities required to partner with shared services and external vendors
Manage purchasing/payment operations for L&D programs that utilize external vendors
Oversee tactical deliverables from contractors
Distribute pre‑class assignments, ensure approvals, and send invitations and reminders to participants
Ensure participants complete required pre‑ and post‑class work and/or tests
Distribute training evaluations and follow‑up materials; lead and facilitate new‑hire activities
Facilitate specific learning programs as requested
Required Experience Education
High school diploma or equivalent.
Work Experience
At least 2 years of administrative or support experience in Learning & Development or a related role
LMS administration experience
Interpersonal skills; ability to build alliances with leadership and vendors to gain commitment and implement learning programs
Proficient in Microsoft Office applications
Strong verbal and written communication skills are necessary to interact effectively with all levels within the organization
Meticulous attention to detail with excellent time‑management skills
Strong project management skills to drive initiatives to completion and manage fast‑changing priorities
Preferred Qualifications
Prior experience as a Learning & Development coordinator
Prior corporate business experience
Learning facilitation experience
Salary $19.25 - $27.00 hourly
Benefits Medline Industries, LP, and its subsidiaries offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization. Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, and other benefits for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.
EEO Statement Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
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