Clear Cloud Solutions Inc.
Administrative Assistant
Clear Cloud Solutions Inc., Upland, California, United States, 91784
Clear Cloud Solutions Inc. is seeking an Administrative Assistant to provide critical executive support to the CEO and leadership team in a fast‑paced environment.
Core Traits and Skills
Highly organized and methodical – create and maintain systems, manage complex calendars.
Proactive and self‑starter – anticipate needs and resolve problems independently.
Adaptable – prioritize rapidly changing schedules and remain calm under pressure.
Discreet and trustworthy – handle sensitive financial, HR and confidential information.
Strong emotional intelligence and empathy – act as liaison between executives and stakeholders.
Excellent communicator – strong written and verbal skills for drafting correspondence and facilitating communication.
Detail‑oriented – ensure accuracy in reports, itineraries and other documents.
Problem‑solver – make independent decisions and develop creative solutions.
Tech‑savvy – proficient in Microsoft Office Suite, AI tools (Grok, ChatGPT, Copilot, Claude, Notion AI) and project management platforms such as Asana.
Team player – collaborate effectively with team members and departments.
Key Responsibilities
Manage dynamic calendars, schedule meetings, coordinate travel, and handle expense reports.
Leverage AI tools daily to streamline administrative and executive support functions for the CEO.
Establish and maintain efficient administrative systems, including digital and physical filing.
Act as gatekeeper: screen communications, handle correspondence, answer calls, and support visitors.
Anticipate issues, prioritize demands, and ensure timely completion of duties.
Liaise with departments, customers, and vendors; order supplies and execute directives.
Check accuracy in reports and postings; complete operational requirements by assigning projects.
Provide dependable support to the CEO in a corporate office and warehouse environment, integrating AI implementation for process improvements.
Qualifications
3+ years of general administrative or executive support experience, preferably in a busy office.
Demonstrated proficiency with AI technologies – provide specific examples of AI use to increase efficiency, accuracy, or decision‑making speed.
High proficiency in Microsoft Outlook, Word, Excel, Adobe Acrobat, Microsoft 365, and general office technology.
Strong organizational, problem‑solving, analytical, and interpersonal skills; ability to multitask under pressure.
Self‑starter with a strong work ethic, sense of duty, and methodical approach.
Education and Experience Preferences Preferred: Associate degree or equivalent, with 3+ years related experience or training. Experience in technology or government contracting is a plus.
Job Type and Benefits
Full‑time
Benefits: Paid time off, health, dental, vision insurance, 401(k).
Company Description Clear Cloud Solutions Company delivers cyber‑hardened physical security solutions for critical infrastructure, government agencies, utilities, and tribal communities nationwide. The small Upland‑based office values integrity, technical expertise, and unwavering commitment to quality and service.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries Security Systems Services
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Core Traits and Skills
Highly organized and methodical – create and maintain systems, manage complex calendars.
Proactive and self‑starter – anticipate needs and resolve problems independently.
Adaptable – prioritize rapidly changing schedules and remain calm under pressure.
Discreet and trustworthy – handle sensitive financial, HR and confidential information.
Strong emotional intelligence and empathy – act as liaison between executives and stakeholders.
Excellent communicator – strong written and verbal skills for drafting correspondence and facilitating communication.
Detail‑oriented – ensure accuracy in reports, itineraries and other documents.
Problem‑solver – make independent decisions and develop creative solutions.
Tech‑savvy – proficient in Microsoft Office Suite, AI tools (Grok, ChatGPT, Copilot, Claude, Notion AI) and project management platforms such as Asana.
Team player – collaborate effectively with team members and departments.
Key Responsibilities
Manage dynamic calendars, schedule meetings, coordinate travel, and handle expense reports.
Leverage AI tools daily to streamline administrative and executive support functions for the CEO.
Establish and maintain efficient administrative systems, including digital and physical filing.
Act as gatekeeper: screen communications, handle correspondence, answer calls, and support visitors.
Anticipate issues, prioritize demands, and ensure timely completion of duties.
Liaise with departments, customers, and vendors; order supplies and execute directives.
Check accuracy in reports and postings; complete operational requirements by assigning projects.
Provide dependable support to the CEO in a corporate office and warehouse environment, integrating AI implementation for process improvements.
Qualifications
3+ years of general administrative or executive support experience, preferably in a busy office.
Demonstrated proficiency with AI technologies – provide specific examples of AI use to increase efficiency, accuracy, or decision‑making speed.
High proficiency in Microsoft Outlook, Word, Excel, Adobe Acrobat, Microsoft 365, and general office technology.
Strong organizational, problem‑solving, analytical, and interpersonal skills; ability to multitask under pressure.
Self‑starter with a strong work ethic, sense of duty, and methodical approach.
Education and Experience Preferences Preferred: Associate degree or equivalent, with 3+ years related experience or training. Experience in technology or government contracting is a plus.
Job Type and Benefits
Full‑time
Benefits: Paid time off, health, dental, vision insurance, 401(k).
Company Description Clear Cloud Solutions Company delivers cyber‑hardened physical security solutions for critical infrastructure, government agencies, utilities, and tribal communities nationwide. The small Upland‑based office values integrity, technical expertise, and unwavering commitment to quality and service.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries Security Systems Services
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