University of South Florida Libraries
Sr Unit Research Administrator
University of South Florida Libraries, Tampa, Florida, us, 33646
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Locations 4202 East Fowler Avenue, Tampa, FL, 33620, US
Hiring Salary $70,000-$80,000
Tampa, FL, United States
Job Identification 41899
Job Category Administrative
Posting Date 10/20/2025, 01:54 PM
Apply Before 11/03/2025, 02:54 PM
Degree Level Bachelor's Degree
Locations 4202 East Fowler Avenue, Tampa, FL, 33620, US
Hiring Salary $70,000-$80,000
Essential Personnel No
Job Description The University of South Florida College of Education serves a community of over 2,200 students and 130 faculty members dedicated to advancing high-quality education through excellence in research, teaching, and learning. Accredited by the Council for the Accreditation of Educator Preparation (CAEP) and fully approved by the Florida Department of Education, the college offers innovative teacher training and collaborative graduate programs aimed at developing educational leaders. In partnership with school districts across the Tampa Bay region, the college is committed to extending proven educational initiatives and exploring new approaches to preparing lifelong learners. Whether pursuing initial teaching certification or advancing professional development through graduate studies, the college provides comprehensive resources and support to help students achieve their educational and career goals.
Summary The Sr. Unit Research Administrator serves as a liaison between Principal Investigators, Sponsored Research, and Research Financial Management in the development, review, and administration of complex or large-scale grants and contracts. It provides guidance, training, and oversight to other Research Administrators and professional staff as needed and may supervise or lead their work. The role supports the development and implementation of college-level research administration policies and procedures, assists faculty in identifying funding opportunities to increase proposal submissions and awards, and serves as a consultant and reviewer on complex cases such as multi-subcontracts, major industry collaborations, and projects involving export control. Additional responsibilities include preparing budget projections, developing compliance materials, advising researchers on proposal review processes, disseminating information on grant opportunities, and delivering training on proposal and award procedures. The position may also recommend operational policies for the college’s research support office and oversee the maintenance of fiscal records and activity reports.
Responsibilities Supervision and Training: Leads efforts to update and enhance the college’s training and professional development program for Research Administrators, ensuring consistent understanding and application of federal, state, and institutional research policies. Develops innovative tools and resources that promote efficiency, best practices, and procedural consistency across all units. Provides supervision, mentorship, and expert guidance to Unit Research Administrators, serving as a second-level reviewer for complex or high-value proposals and awards. Serves as a key resource for managing advanced research administration cases, including multi-institutional collaborations, large-scale industry partnerships, and projects subject to export control regulations.
Compliance: Leads comprehensive investigations into complex challenges involving external research funding, leveraging analytical expertise to identify root causes and implement effective, collaborative solutions in partnership with the Associate Dean of Research. Acts as the liaison for effort reporting compliance, driving the accurate, timely collection and submission of all college-wide effort and activity reports (PERT) to Research and Financial Management, ensuring full adherence to federal grant regulations and institutional policies.
Pre-Award: Collaborates closely with faculty in the development and submission of grant and contract proposals, ensuring full compliance with sponsor, university, foundation, and College of Education regulations and guidelines. Provides expert technical assistance to support proposal preparation, including critical review, writing, and editing of research narratives. Develops and calculates detailed budgets, ensuring all required elements—such as direct and indirect costs, cost share, and program income—are accurately represented.
Post Award: Provides comprehensive oversight and support to Principal Investigators, project staff, and CAS administration in all areas of post-award management. Ensures awards are properly underwritten with appropriate risk assessment, and oversees award setup, modifications, and sub-recipient agreements. Manages financial transactions including payroll distribution monitoring, cost transfers, and budget adjustments. Collaborates with department chairs and staff to confirm available funds for personnel supported by grants and contracts, coordinating preparation of hiring documents and processing of grant-funded tuition payments.
Performs other duties as assigned.
Qualifications Minimum Requirements:
This position requires a Bachelor's degree and four years of research or research administration experience; a Master's degree may substitute for two years of the required experience. There is no substitution of experience for the Bachelor's degree.
Preferred Experience:
Proven experience serving as a strategic liaison among faculty, Sponsored Research, and Research Financial Management, effectively translating complex sponsor and institutional policies into clear, actionable guidance for researchers. Demonstrated expertise in federal, state, and private sponsor regulations, including those of agencies such as NSF, NIH, DOE, DOD, NEH, and major foundations.
Additional Information This position may be subject to a Level 1 or Level 2 criminal background check.
Equal Employment Opportunity Applicants Have Rights Under Federal Employment Laws. The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Similar jobs are listed in the portal; the candidate should refer to the portal for additional relevant positions.
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Get AI-powered advice on this job and more exclusive features.
Locations 4202 East Fowler Avenue, Tampa, FL, 33620, US
Hiring Salary $70,000-$80,000
Tampa, FL, United States
Job Identification 41899
Job Category Administrative
Posting Date 10/20/2025, 01:54 PM
Apply Before 11/03/2025, 02:54 PM
Degree Level Bachelor's Degree
Locations 4202 East Fowler Avenue, Tampa, FL, 33620, US
Hiring Salary $70,000-$80,000
Essential Personnel No
Job Description The University of South Florida College of Education serves a community of over 2,200 students and 130 faculty members dedicated to advancing high-quality education through excellence in research, teaching, and learning. Accredited by the Council for the Accreditation of Educator Preparation (CAEP) and fully approved by the Florida Department of Education, the college offers innovative teacher training and collaborative graduate programs aimed at developing educational leaders. In partnership with school districts across the Tampa Bay region, the college is committed to extending proven educational initiatives and exploring new approaches to preparing lifelong learners. Whether pursuing initial teaching certification or advancing professional development through graduate studies, the college provides comprehensive resources and support to help students achieve their educational and career goals.
Summary The Sr. Unit Research Administrator serves as a liaison between Principal Investigators, Sponsored Research, and Research Financial Management in the development, review, and administration of complex or large-scale grants and contracts. It provides guidance, training, and oversight to other Research Administrators and professional staff as needed and may supervise or lead their work. The role supports the development and implementation of college-level research administration policies and procedures, assists faculty in identifying funding opportunities to increase proposal submissions and awards, and serves as a consultant and reviewer on complex cases such as multi-subcontracts, major industry collaborations, and projects involving export control. Additional responsibilities include preparing budget projections, developing compliance materials, advising researchers on proposal review processes, disseminating information on grant opportunities, and delivering training on proposal and award procedures. The position may also recommend operational policies for the college’s research support office and oversee the maintenance of fiscal records and activity reports.
Responsibilities Supervision and Training: Leads efforts to update and enhance the college’s training and professional development program for Research Administrators, ensuring consistent understanding and application of federal, state, and institutional research policies. Develops innovative tools and resources that promote efficiency, best practices, and procedural consistency across all units. Provides supervision, mentorship, and expert guidance to Unit Research Administrators, serving as a second-level reviewer for complex or high-value proposals and awards. Serves as a key resource for managing advanced research administration cases, including multi-institutional collaborations, large-scale industry partnerships, and projects subject to export control regulations.
Compliance: Leads comprehensive investigations into complex challenges involving external research funding, leveraging analytical expertise to identify root causes and implement effective, collaborative solutions in partnership with the Associate Dean of Research. Acts as the liaison for effort reporting compliance, driving the accurate, timely collection and submission of all college-wide effort and activity reports (PERT) to Research and Financial Management, ensuring full adherence to federal grant regulations and institutional policies.
Pre-Award: Collaborates closely with faculty in the development and submission of grant and contract proposals, ensuring full compliance with sponsor, university, foundation, and College of Education regulations and guidelines. Provides expert technical assistance to support proposal preparation, including critical review, writing, and editing of research narratives. Develops and calculates detailed budgets, ensuring all required elements—such as direct and indirect costs, cost share, and program income—are accurately represented.
Post Award: Provides comprehensive oversight and support to Principal Investigators, project staff, and CAS administration in all areas of post-award management. Ensures awards are properly underwritten with appropriate risk assessment, and oversees award setup, modifications, and sub-recipient agreements. Manages financial transactions including payroll distribution monitoring, cost transfers, and budget adjustments. Collaborates with department chairs and staff to confirm available funds for personnel supported by grants and contracts, coordinating preparation of hiring documents and processing of grant-funded tuition payments.
Performs other duties as assigned.
Qualifications Minimum Requirements:
This position requires a Bachelor's degree and four years of research or research administration experience; a Master's degree may substitute for two years of the required experience. There is no substitution of experience for the Bachelor's degree.
Preferred Experience:
Proven experience serving as a strategic liaison among faculty, Sponsored Research, and Research Financial Management, effectively translating complex sponsor and institutional policies into clear, actionable guidance for researchers. Demonstrated expertise in federal, state, and private sponsor regulations, including those of agencies such as NSF, NIH, DOE, DOD, NEH, and major foundations.
Additional Information This position may be subject to a Level 1 or Level 2 criminal background check.
Equal Employment Opportunity Applicants Have Rights Under Federal Employment Laws. The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Similar jobs are listed in the portal; the candidate should refer to the portal for additional relevant positions.
#J-18808-Ljbffr