Legal Secretary Litigation Job at The Bachrach Group in New York

Overview

Location: New York, NY

Schedule: MondayFriday, 9:30 AM to 5:30 PM

A highly regarded law office in New York City is seeking an experienced Legal Secretary to join its administrative support team. This role is essential to ensuring seamless daily operations for a group of attorneys and legal professionals. The ideal candidate will bring a client-focused mindset, strong organizational skills, and a proactive approach to legal administrative support in a fast-paced environment.

Responsibilities

• Draft, format, and revise legal correspondence, filings, and other documents with a high level of accuracy
• Support attorneys with the intake of new matters, including conflict checks and the preparation of required forms and documentation
• Track and enter attorney billable hours daily using firm timekeeping software
• Maintain up-to-date client files both electronically and in print, in accordance with firm protocols
• Coordinate with internal departments and legal teams to ensure efficient administrative and legal support
• Prepare expense reimbursements and related documentation for submission
• Collaborate with the billing department to process monthly invoices and track receivables based on client-specific requirements
• Organize domestic and international travel, including booking accommodations, transportation, and preparing detailed itineraries
• Arrange internal and external meetings, including scheduling, room bookings, and hospitality needs
• Serve as a communication liaison by handling phone calls, emails, and client inquiries with professionalism and discretion
• Manage incoming and outgoing mail, ensuring timely routing and follow-up

Skills & Experience

• Strong legal document formatting with pleadings, motions, and briefs
• Proficiency in e-filing systems and familiarity with procedures in both New York State and Federal Courts
• Excellent verbal and written communication skills
• Demonstrated professionalism and ability to interact with clients and colleagues with discretion and tact
• Ability to handle sensitive information with confidentiality
• Strong time management and multitasking capabilities, particularly under tight deadlines
• Technologically savvy, with experience in document management systems (such as iManage) and Microsoft Office Suite
• Proven ability to work independently and collaboratively within a team environment
• Bachelors degree strongly preferred
• At least 4 years of experience in a legal secretarial or legal administrative assistant role within a law firm setting
• Exposure to or experience supporting attorneys in Securities Litigation or Enforcement matters is a plus
• Familiarity with Bankruptcy Litigation procedures is desirable

Company Description

The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.