NC Department of Health and Human Services is hiring: Executive Assistant in Ral

Overview Executive Assistant role at NC Department of Health and Human Services. This position provides direct administrative support to the Executive Director, Chief of Staff, and the five-member State Board. The role serves as a key point of contact for the executive office, ensuring the seamless coordination of critical agency functions and communication. About The Agency The North Carolina State Board of Elections (NCSBE) is the state agency responsible for the administration of elections, oversight of campaign finance compliance, and enforcement of election laws. NCSBE works closely with all 100 county boards of elections to ensure fair, accurate, secure, and accessible elections across the state. Position Overview The North Carolina State Board of Elections (NCSBE) is seeking a highly skilled and professional Executive Assistant to provide direct administrative support to the Executive Director, Chief of Staff, and the five-member State Board. This role serves as a key point of contact for the executive office, ensuring the seamless coordination of critical agency functions and communication. This position requires exceptional writing, organization, and interpersonal skills, and the ability to manage multiple high-priority tasks with accuracy, discretion, and efficiency. The Executive Assistant will be entrusted with sensitive and confidential information and is expected to maintain the highest level of professional integrity and confidentiality. Key Responsibilities Serve as the primary administrative liaison for the Executive Director, Chief of Staff, and State Board Members. Maintain and manage the Executive Master Calendar, including scheduling meetings, tracking deadlines, and coordinating agency engagements. Prioritize and route incoming correspondence, including email and physical mail, and ensure timely follow-up on critical items. Draft and edit professional correspondence, including official communications and numbered memos. Coordinate travel logistics for executive leadership, including itineraries and reimbursements. Organize and prepare materials for executive meetings and State Board sessions, including agendas, presentations, and documentation. Maintain confidential files and records, both digital and physical, in accordance with agency retention standards. Knowledge, Skills And Abilities / Competencies Thorough knowledge of program services, policies, procedures, laws, rules, and regulations; ability to demonstrate and apply this knowledge in performance of administrative support tasks; ability to explain and interpret program information to clients/customers and staff. Ability to clearly convey, persuade, and negotiate information and ideas to individuals or groups. Ability to identify and understand issues, problems, and opportunities; determines course of action; develops appropriate solutions. Ability to develop ideas into plans of action and to coordinate the actions through implementation. Ability to present ideas clearly and effectively in written form; ability to edit, adjusting language or terminology to meet needs of the audience or as appropriate; ability to use correct grammar, organization, and structure. Ability to compile, assimilate, organize, and analyze printed and electronic information. Ability to apply knowledge of data research and manipulative analysis. Ability to provide direction to staff. Minimum Education And Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. Bachelor’s degree from an appropriately accredited institution and four years of experience in personnel, budgeting, research or administrative management; or an equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter Latanya Gant Seniority level Mid-Senior level Employment type Full-time Job function Administrative Industries Government Administration #J-18808-Ljbffr