Robert Half
Description The Administrative Assistant III provides advanced administrative and clerical support to department leaders and staff, ensuring efficient office operations. This role requires a high level of organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant III serves as a key point of contact within the office, handling sensitive information and supporting various administrative functions. Role/Responsibilities:
- Greet visitors and staff with professionalism and courtesy.
- Maintain a clean, organized reception area that reflects company standards.
- Manage visitor logs and monitor building entry in accordance with security protocols.
- Provides support for visiting employees, including assistance with travel and transportation arrangements as needed.
- Set up workstations/offices for new employees, ensuring readiness prior to first day of employment.
- Handle mail and deliveries, including sorting, distributing, and scheduling courier pickups.
- Responsible for onboarding tasks such as welcome materials, ordering name plates, badges, fuel fobs, and business cards, along with additional related duties as assigned.
- Provide comprehensive administrative support to executives, managers, and departmental staff, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Prepare, edit, and distribute correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Oversee general office operations, including ordering supplies, maintaining office equipment, and ensuring a well-organized workspace.
- Maintain confidential files and records, ensuring compliance with company policies and privacy regulations.
- Identify opportunities to improve office processes and implement best practices to enhance efficiency.
- Participate in, organize, and track progress on departmental and cross-functional projects, ensuring deadlines and deliverables are met.
- Assist with project documentation, compile project reports, and facilitate communication between project teams and stakeholders.
- Partner with Building Management team for office maintenance requests, building access and parking permits.
- Perform other duties and special projects as assigned by management.
- Notary Public certification preferred but not required.
- Minimum 3-5 years of administrative support experience, preferably in a professional office environment.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.