Robert Half
Robert Half is hiring: Administrative Assistant in San Marcos
Robert Half, San Marcos, CA, US
Description An established engineering and construction company in San Marcos is seeking a professional Administrative Assistant to provide day-to-day office and project support. This position is ideal for someone who enjoys working in a structured, team-oriented environment and takes pride in maintaining accuracy and efficiency. Key Responsibilities:
- Support multiple managers with scheduling, correspondence, and document preparation.
- Draft and edit reports, letters, and meeting notes.
- Answer incoming calls and greet office visitors with professionalism.
- Manage vendor invoices, purchase orders, and basic data entry in accounting systems.
- Maintain filing systems for contracts, project plans, and compliance records.
- Order office supplies and coordinate maintenance of office equipment.
- Assist with onboarding new employees and coordinating internal meetings.
- Track project deadlines and prepare materials for team presentations.
- High School Diploma or GED required; Associate's degree preferred.
- 2+ years of administrative support experience, preferably in construction or engineering.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Strong organizational, communication, and multitasking skills.
- Friendly and professional demeanor with attention to detail.