Robert Half
Description We are looking for a detail-oriented Administrative Assistant to join our construction team in San Diego, California. In this Contract-to-hire position, you will play a key role in supporting the department through a variety of administrative and clerical tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications. Responsibilities:
- Provide comprehensive administrative support to team members, ensuring seamless daily operations.
- Schedule and manage meetings, including sending calendar invites and reserving conference rooms.
- Oversee office supply inventory, including ordering kitchen supplies and maintaining a tidy office environment.
- Prepare and reconcile monthly expense reports with accuracy and attention to detail.
- Create, edit, and format documents such as letters, reports, and presentations using Microsoft Office tools.
- Maintain confidentiality and integrity when handling sensitive information.
- Draft clear and concise procedural guides for use during periods of absence.
- Coordinate logistics for meetings, including catering arrangements and equipment setup.
- Perform data entry tasks and manage email correspondence efficiently.
- Troubleshoot and maintain office equipment, ensuring functionality at all times.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Excellent communication skills to interact with team members and clients professionally.
- Keen attention to detail to ensure accuracy in all tasks.
- Time management skills to handle a high volume of responsibilities without compromising quality.
- Flexibility to adapt to changing priorities and business needs.
- Familiarity with scheduling appointments and managing calendars. TalentMatch®