Sr. Administrative Assistant Job at Johnson & Johnson in Raritan

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: Raritan, New Jersey, United States of America Job Description: We are searching for the best talent for an Sr. Administrative Assistant to support our Patient Advocacy and Global Medical Affairs Leadership Team in Raritan, New Jersey. Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at The Sr. Administrative Assistant will report to the Global Head, Patient Advocacy, and will provide support to three additional GMAF Oncology leadership team members and their respective teams, as needed. Job description:

• Provide full administrative support and project coordination to the Global Head, Patient Advocacy; the Global Head, Medical Affairs Evidence Generation and Study Execution; the Global Head, GMAF Study Innovation and the Oncology External Scientific Engagement Leader in Global Medical Affairs, Oncology and senior leaders and other department personnel.
• Manage multiple complex calendars, booking all domestic and international travel, and managing congress registrations as needed.
• Maintain flexibility, anticipation, and advanced organizational skills which are essential in this very fast-paced environment - often needing to arrange and adjust to changing daily schedules.
• Schedule and prioritize all logistics for internal and external meetings -- including drafting agendas, attendee lists, invitations, and acting as point of contact for attendees and venues.
• Utilize technology to optimize all business interactions to include all virtual meetings, including Zoom and Teams.
• Manage catering, room set-up and all site management to include external attendees, technical support and equipment as needed.
• Proactively seek out opportunities to make team management and oversight more efficient and effective.
• Aid in developing project communications, including but not limited to PowerPoint decks, Word, Excel spreadsheets, SharePoint and Teams administration, etc.
• Respond to complex inquiries from all levels of employees or external sources regarding a variety of questions across multiple time zones and cultures.
• Facilitate and manage interview scheduling and Totality/HCC administration when needed.
• Prepare monthly expense reports through Concur and ensure all expenses are done on time.
• Partner with the Executive Operations Coordinator and all other team administrative assistants in maintaining team distribution lists and ad hoc requests across the GMAF Oncology team, providing seamless support.

Qualifications

• High School diploma is required
• Minimum of 6 years of administrative experience is required (previous Pharma experience supporting larger teams/supporting Sr. executives preferred)
• Ability to maintain confidentiality, establish secure filing procedures and safeguard materials and information is required.
• Must have a keen sense of prioritization, organization, and time management to ensure maximum effectiveness for the benefit of the team.
• Advanced proficiency with Microsoft office programs (Word, Excel, PowerPoint, Outlook, Teams, etc.) is required.
• Advanced proficiency with productivity tools and portal technology is required (Our Source, Zoom, Teams Meetings, eMarketplace, Concur, Our Source, Workday, Totality, ASK GS, SharePoint)
• This position is required to be based in Raritan, NJ.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource. The anticipated base pay range for this position is : $51,450 - $82,000 Additional Description for Pay Transparency: This position is eligible for overtime. Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation -120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year Holiday pay, including Floating Holidays -13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave - 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave - 10 days Volunteer Leave - 4 days Military Spouse Time-Off - 80 hours Additional information can be found through the link below.