Executive Assistant Job at Robert Half in Boston

Description We are looking for a highly organized and proactive Executive Assistant to support senior leadership in South Boston, Massachusetts. This Contract position requires an individual who can handle multiple tasks with efficiency, maintain a detail-oriented approach, and ensure smooth day-to-day operations for executives. The role involves managing schedules, coordinating travel, and facilitating meetings to help optimize the executive team's productivity. Responsibilities:

• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.
• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.
• Prepare itineraries and ensure all travel arrangements align with executive preferences.
• Facilitate executive meetings by preparing agendas, recording minutes, and following up on action items.
• Serve as a key point of contact for executives, handling correspondence and prioritizing communications.
• Manage time-sensitive tasks and deadlines with efficiency and attention to detail.
• Collaborate with other departments to ensure seamless communication and support for executives.
• Address last-minute changes to schedules or travel plans with flexibility and problem-solving skills.
• Monitor and organize documents, presentations, and reports for executive use.
• Uphold confidentiality and a detail-oriented approach when handling sensitive information. Requirements - Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
• Strong skills in calendar management, including scheduling and prioritization.
• Expertise in coordinating complex travel arrangements and preparing detailed itineraries.
• Exceptional organizational and multitasking abilities to manage dynamic workloads.
• Proficiency in communication, both written and verbal, with attention to detail.
• Ability to adapt to changes quickly and solve problems effectively.
• High level of discretion and professionalism when handling confidential matters.
• Proficiency in office software and tools, such as Microsoft Office or similar platforms. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .