Medical Secretary Job at Aston Carter in Town of Fishkill

The Medical Secretary provides essential support to both the physician and patients by managing communications, preparing medical charts, and organizing documents within the EMR system. The role requires strong organizational skills and the ability to work collaboratively with physicians, clinical staff, and administrative personnel.

Responsibilities

• Answer patient calls and take detailed messages for the physician.
• Send out new patient packets and remind patients to request previous medical records before their first appointment.
• Schedule and confirm appointments, enter patient demographics, and mail necessary paperwork.
• Manage future schedules to ensure availability for routine and urgent visits.
• Send reminder letters for primary care and chronic care needs, as well as routine and preventative care.
• Process outgoing referrals and enter them in the Medent log.
• Send clinical and demographic patient data to referral specialists and track responses.
• Obtain records and ensure referrals are received from patients’ PCP for specialty appointments.

Essential Skills

• Experience with healthcare and medical front‑desk operations.
• Proficiency in EMR systems and Microsoft Office, including Excel.
• Strong customer‑service skills and experience with insurance verification.
• Minimum of a high school diploma.
• 1+ years of experience as a Medical Receptionist.

Additional Skills & Qualifications

• Ability to work with minimal supervision and comfortably work independently.

Work Environment

The position is based in a rheumatology office with working hours Monday to Thursday, 9:00 AM to 5:30 PM, and Friday from 8:00 AM to 4:00 PM. Once permanent, employees are eligible for healthcare, vision and dental insurance. After one year, 401(k) options become available. The company has 40 locations across Westchester/Putnam.

Job Type & Location

Contract to Hire – Fishkill, New York.

Pay and Benefits

Base pay range: $17.00 – $19.50 per hour.

Benefits (subject to change): Medical, dental, and vision insurance; critical illness, accident, and hospital coverage; 401(k) retirement plan; life insurance; short‑ and long‑term disability; health spending account (HSA); transportation benefits; employee assistance program; paid time off (PTO, vacation, sick leave).

Application Deadline

This position is anticipated to close on November 12, 2025.

Equal Opportunity Employer: The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law. If you require a reasonable accommodation during the application or interview process due to a disability, please contact astoncarteraccommodation@astoncarter.com.