Westgate Resorts
Job Description
The Property Controller is directly responsible for all accounting functions for two Westgate resorts located in South Orlando. Responsibilities will include F&B and retail (excluding S&M), safeguarding company assets, seeking value and cost savings through observations, analyses and enforcing Company policies. The Property Controller reports to and takes direction from Corporate Accounting in Orlando, with a strong dotted line responsibility to resort General Manager and F&B Manager.
Daily:
Ensure accuracy and distribution of daily report
Balance cash / credit card bank deposits to front desk and point of sale transactions
Ensures cash is safe guarded and deposits are dropped timely to armored card service
Participate in daily operations director’s staff meetings
Safeguard company assets by assuring income audit address all variances
Assist Rental Issues (come from rental issues email address) with deposit transfers, guest credits, or other issues that come up
Weekly:
Distribute and assure that resort management reviews and validates AP and Payroll expense distributions for accuracy
Review and approve the accuracy of weekly Rooms, Occupancy and F&B flash reports for Corporate Accounting distribution
Assist resort management in updating labor standards reports. Distribute labor standards summary report to VP of Resort Operations and Corporate Accounting
Provide Corporate Accounting with weekly Controllers Report
Assist Group Sales Department with Billing and folio corrections
REN paperwork processing and REN tracking
Rental Revenue Report, checks and balances
Monthly:
Shared responsibility with corporate accounting for month-end close
Responsible for accuracy and distribution of the monthly financial statements to resort management
Perform financial analysis and variance reporting by compiling business reasons for budget and cost standard variances after discussions with resort management for both operating and capital/reserve reporting
Shared responsibility with corporate accounting in maintaining the general ledger and balance sheet account reconciliations preparation or review for assigned accounts in HOA, rental and F&B companies. Including the reconciliation of REN to Oracle GL
Safeguard company cash and assets by performing frequent, surprise front desk / F&B cashier bank audits
Review accounts receivable city ledger aging reports. Assure all collection efforts are being enforced and address management concerning violations of company policy resulting in the delinquent accounts
In particular, whole owner aging reports
Oversee the accounting for rental pool commissions and housekeeping reimbursements
Making sure in compliance with the rental program contract
Ensuring proper documentation in place for AP payment, i.e. W9
Ensuring checks and balances for whole ownership housekeeping/ engineering/ booking fee billing
Annual:
Work closely with Resort Operations in preparing annual operating budgets
Work closely with Resort Operations in preparing annual Capital / Reserve budgets
Compile working budgets into state required HOA format
Attend yearly HOA meetings. Provide GM with accounting material pertinent to the meeting
Labor Standards forecasting
Other:
Work closely with the Condo Finance committee providing monthly financial reporting along with annual reporting for upcoming operating and reserve budgets
Assist with condo owners billing questions outside of problems that are not handled by corporate mortgage services
Assist with guest inquiries on billing questions
Petty Cash:
Core Mark, COD
UDABC, ACH from account
VIP Property Visitation Book
Supervisory Responsibilities:
Supervisory responsibilities are as follows. Is responsible for the overall direction, coordination, and evaluation of the Department
Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws
Responsibilities include hiring, training property accounting staff; planning, assigning and directing work; rewarding and disciplining team members; addressing complaints and resolving problems
Qualifications: Qualifications
Education and Experience:
Master’s degree (MA) or equivalent is preferred, Bachelor's degree required - preferably in Accounting, Finance or related discipline
Must have experience managing accounting and financial operations within the hospitality industry (timeshare, hotels, restaurants, etc.)
Four to ten years related experience and/or training; or equivalent combination of education and experience
Additional Information
Why Westgate?
Comprehensive health benefits – medical, dental and vision
Paid Time Off (PTO) – vacation, sick, and personal
Paid Holidays
401K with generous company match
Get access to your pay as you need it with our Daily Pay benefit
Family benefits including pregnancy, and parental leave and adoption assistance
Wellness Programs
Flexible Spending Accounts
Tuition Assistance
Military Leave
Employee Assistance Program (EAP)
Life, Disability, Accident, Critical Illness & Hospital Insurance
Pet Insurance
Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
Advancement & development opportunities
Community Involvement Programs
Westgate Resorts is an Equal Employment Opportunity employer . __ All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email WGAccommodations@wgresorts.com with the job title and the location of the position for which you are applying.
The Property Controller is directly responsible for all accounting functions for two Westgate resorts located in South Orlando. Responsibilities will include F&B and retail (excluding S&M), safeguarding company assets, seeking value and cost savings through observations, analyses and enforcing Company policies. The Property Controller reports to and takes direction from Corporate Accounting in Orlando, with a strong dotted line responsibility to resort General Manager and F&B Manager.
Daily:
Ensure accuracy and distribution of daily report
Balance cash / credit card bank deposits to front desk and point of sale transactions
Ensures cash is safe guarded and deposits are dropped timely to armored card service
Participate in daily operations director’s staff meetings
Safeguard company assets by assuring income audit address all variances
Assist Rental Issues (come from rental issues email address) with deposit transfers, guest credits, or other issues that come up
Weekly:
Distribute and assure that resort management reviews and validates AP and Payroll expense distributions for accuracy
Review and approve the accuracy of weekly Rooms, Occupancy and F&B flash reports for Corporate Accounting distribution
Assist resort management in updating labor standards reports. Distribute labor standards summary report to VP of Resort Operations and Corporate Accounting
Provide Corporate Accounting with weekly Controllers Report
Assist Group Sales Department with Billing and folio corrections
REN paperwork processing and REN tracking
Rental Revenue Report, checks and balances
Monthly:
Shared responsibility with corporate accounting for month-end close
Responsible for accuracy and distribution of the monthly financial statements to resort management
Perform financial analysis and variance reporting by compiling business reasons for budget and cost standard variances after discussions with resort management for both operating and capital/reserve reporting
Shared responsibility with corporate accounting in maintaining the general ledger and balance sheet account reconciliations preparation or review for assigned accounts in HOA, rental and F&B companies. Including the reconciliation of REN to Oracle GL
Safeguard company cash and assets by performing frequent, surprise front desk / F&B cashier bank audits
Review accounts receivable city ledger aging reports. Assure all collection efforts are being enforced and address management concerning violations of company policy resulting in the delinquent accounts
In particular, whole owner aging reports
Oversee the accounting for rental pool commissions and housekeeping reimbursements
Making sure in compliance with the rental program contract
Ensuring proper documentation in place for AP payment, i.e. W9
Ensuring checks and balances for whole ownership housekeeping/ engineering/ booking fee billing
Annual:
Work closely with Resort Operations in preparing annual operating budgets
Work closely with Resort Operations in preparing annual Capital / Reserve budgets
Compile working budgets into state required HOA format
Attend yearly HOA meetings. Provide GM with accounting material pertinent to the meeting
Labor Standards forecasting
Other:
Work closely with the Condo Finance committee providing monthly financial reporting along with annual reporting for upcoming operating and reserve budgets
Assist with condo owners billing questions outside of problems that are not handled by corporate mortgage services
Assist with guest inquiries on billing questions
Petty Cash:
Core Mark, COD
UDABC, ACH from account
VIP Property Visitation Book
Supervisory Responsibilities:
Supervisory responsibilities are as follows. Is responsible for the overall direction, coordination, and evaluation of the Department
Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws
Responsibilities include hiring, training property accounting staff; planning, assigning and directing work; rewarding and disciplining team members; addressing complaints and resolving problems
Qualifications: Qualifications
Education and Experience:
Master’s degree (MA) or equivalent is preferred, Bachelor's degree required - preferably in Accounting, Finance or related discipline
Must have experience managing accounting and financial operations within the hospitality industry (timeshare, hotels, restaurants, etc.)
Four to ten years related experience and/or training; or equivalent combination of education and experience
Additional Information
Why Westgate?
Comprehensive health benefits – medical, dental and vision
Paid Time Off (PTO) – vacation, sick, and personal
Paid Holidays
401K with generous company match
Get access to your pay as you need it with our Daily Pay benefit
Family benefits including pregnancy, and parental leave and adoption assistance
Wellness Programs
Flexible Spending Accounts
Tuition Assistance
Military Leave
Employee Assistance Program (EAP)
Life, Disability, Accident, Critical Illness & Hospital Insurance
Pet Insurance
Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
Advancement & development opportunities
Community Involvement Programs
Westgate Resorts is an Equal Employment Opportunity employer . __ All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email WGAccommodations@wgresorts.com with the job title and the location of the position for which you are applying.