Operations and Finance, Manager

The PA Solidarity Project (PSP) Overview PSP is a brand new social change organization that has a big vision for Pennsylvania. We are driven by a desire to build a future where every person in the state has what they need to thrive and feels like they belong. To achieve this vision we’re committed to building power rooted in multiracial working-class communities. Through identifying and cultivating grassroots leaders, conducting issue and electoral campaigns, policy development, research analysis, narrative amplification, and coalitions, we will transform politics at the local and state level to be responsive and accountable to working-class needs. The challenges we’ll face combined with the audacity of our vision calls us to build a team of courageous, creative, strategic people who are committed to building a more equitable Pennsylvania. Our desire is to build an organization that can be highly adaptive and scalable by blending the best of traditional community organizing with innovations that multiply our impact on people and systems. The work for PSP begins in Philadelphia but will expand to other regions of the state as we take serious the long-term need to build governing power at the state level. Current Opening This position will play a central role in developing internal systems and managing the daily operations of the organization. This role will ensure smooth internal operations across finance, HR, compliance, and vendor management. The Manager will be responsible for leading oversight in the areas of payroll, HR, compliance, and bookkeeping, and ensuring the organization is audit-ready and funder-trustworthy. The Manager will also support program delivery and organizational operations, ensuring that our systems, processes, and tools run smoothly and support a seamless experience for the community members we serve. Our work spans both a 501(c)(3) and a 501(c)(4) organization. This position will play a key role in helping us build systems that keep our financial and operational work in compliance — making sure our mission-driven programs and advocacy stay legally distinct but well-coordinated. Finally, this position will not only manage core systems but will also anticipate future needs, design scalable solutions, and align operational capacity with the organization’s growth trajectory. This is a unique opportunity to join a startup and build an innovative and high impact organization. This means things will move fast and everyone will wear multiple hats. The ideal candidate is energized by building systems from the ground up, experimenting with new approaches, and shaping the culture of our organizing work as we grow. You’ll have significant freedom to test ideas and the flexibility to adjust as we learn what works best in our community. The ideal candidate will be highly organized and forward-thinking — a proactive strategist who enjoys building systems, streamlining processes, and enabling teams to focus on their work. This role is perfect for someone who loves people, justice, and enjoys the spirit of a startup (if you get excited by phrases like “Let’s figure it out,” you’ll fit right in). Key Responsibilities Operations & Administration Support internal workflow automation, systems integrations, and process improvements to strengthen both internal operations and program delivery. Maintain office systems and technology, including equipment, shared files, digital collaboration tools such as the Google Suite and Asana. Identify, evaluate, and implement new technologies, tools, and processes that enhance organizational efficiency and staff productivity. Anticipate operational needs and proactively design solutions that allow staff to focus on program delivery rather than administrative hurdles. Develop and maintain efficient and user-friendly systems that strengthen accessibility, transparency, and clarity for all team members. Translate strategic goals into actionable operational and financial initiatives, ensuring the organization’s capacity keeps pace with program growth. Anticipate risks, challenges, and opportunities, and proactively develop contingency plans and innovative solutions. Establish and maintain systems to ensure the security of the organization’s financial data, internal documents, and member information. Oversee vendor management, compliance, various insurances, contracts, etc. Ensure written resources and policies for staff are clear, accessible, and user-friendly. Manage internal calendars, shared workflows, and key operational touchpoints. Serve as IT operations liaison for ongoing support and troubleshooting. Ensure that internal infrastructure supports the mission, values, and evolving needs of PSP’s staff and programs. Financial Management & Strategy Oversee day-to-day financial operations including overseeing bookkeeping, payroll, bank and balance sheet reconciliations, etc. Ensure accurate monthly financial reporting in collaboration with external bookkeepers and Executive Director. Manage external financial vendor relationships with bookkeeper, accountants, and auditor. Lead preparation and planning for the annual audit. Partner with the Executive Director and Board to develop and monitor multi-year financial strategies that support long-term sustainability and growth.

Produce accurate financial reports for the Executive Director and Board Finance Committee, including preparation for Board Meetings. Serve as finance and operations liaison for the Board finance committee.

Support grant compliance reporting by preparing grant-specific budget vs actuals reports. Build processes for restricted grant reporting and track and report on restricted funds and grant budgets. Manage state and federal compliance filings. HR Oversee and lead all HR-related matters, including but not limited to leading internal hiring processes and supporting hiring managers, employee onboarding and offboarding, keeping up-to-date employee records, benefits management, PTO tracking, background checks, policies, records, etc. Organize and plan for all-staff meetings and retreats across teams. Maintain and update the employee handbook to ensure clarity and consistency that reflect best practices and legal standards in collaboration with the Executive Director. Monitor and proactively respond to trends in workplace culture, diversity, equity, and inclusion, ensuring PSP remains a competitive and equitable employer. Serve as a trusted advisor to leadership and managers on team dynamics, conflict resolution, and organizational development. Act as an internal champion for anti-racist and PSP values across the organization. Foster a positive team culture of collaboration, accountability, and service excellence, by supporting staff needs, creating clarity, helping resolve internal challenges, and modeling PSP’s cultural pillars in all aspects of leadership. Requirements: A deep commitment to PSP’s mission Eligible to work in the US Have at least 3 years of experience in operations and/or financial management roles Be able to work some evenings and weekends Demonstrated ability to work collaboratively in multicultural spaces Proficiency in Google Workspace and project management tools. Ability to identify and learn new technology tools, make recommendations, and train team members for implementation. A high degree of integrity; ability to deal with confidential and sensitive information with discretion. Experience managing HR systems. Excellent project management and organizational skills, including the ability to prioritize, manage multiple deadlines and projects, and attention to detail. Ability to build strong internal and external relationships with a bias for action and service-oriented approach. Excellent communication and interpersonal skills. A proactive, entrepreneurial, and solution-oriented approach. A collaborative and team-oriented mindset. A growth mindset; ability to give and receive constructive feedback. Preferred, but not required: Familiarity with 501(c)3 and 501(c4) entities and restricted grant management and reporting. Fluency in languages other than English, especially French or Spanish.