Robert A. Bothman
We are excited to announce an opportunity for an experienced
Front Desk Coordinator . In this role, you will play a vital part in the daily operations of our company and contribute to creating a welcoming environment for clients, subcontractors, suppliers, and employees. As the first point of contact, your friendly and professional demeanor will set the tone for all interactions. Your key responsibilities will include, but are not limited to: Answer and route incoming calls efficiently to the appropriate personnel, voice mail, or job site. Greet visitors (clients, employees, subcontractors, suppliers) upon arrival with a friendly and professional approach. Place outgoing calls as necessary. Manage incoming and outgoing mail, including sorting, opening, date stamping, and logging. Process and distribute packages through various delivery services (US Mail, UPS, Federal Express, etc.). Maintain organized filing systems. Assist in the distribution of employee paychecks every Thursday from the reception desk. Perform miscellaneous clerical documentation as required. Ensure the front lobby office equipment is well-maintained. Order and manage office supplies. Print weekly JIPs and assist departments on special projects as needed. Send and receive faxes. Type memos, letters, and other documentation, while organizing and alphabetizing files. Complete additional assignments as directed by supervisors. Manage conference room schedules and maintain a tidy front office, reception, and conference areas. Attend necessary meetings. Preferred Qualifications: Minimum of five years of experience in reception and clerical duties. Proficiency in Microsoft Office programs. Detail-oriented, organized, and able to manage time effectively. Strong communication skills with a focus on collaboration. Ability to operate a multi-line telephone system for incoming calls. Experience in data entry, recordkeeping, and filing, while managing multiple tasks. Excellent customer service skills. Strong written and verbal communication skills. Knowledge and experience in the construction industry is a plus. Bilingual in Spanish and English is preferred. At Robert A. Bothman, we value diversity and provide equal employment opportunities (EEO) to all employees and applicants for employment regardless of race, color, religion, sex, national origin, age, disability, or genetics. We encourage women, minorities, individuals with disabilities, and veterans to apply for all job openings. Robert A. Bothman Construction is a well-established, family-owned construction and general engineering company, recognized as an industry leader since 1978. We offer comprehensive pre-construction and construction services for various public, commercial, industrial, and privately owned projects. Our expertise encompasses a broad range of specialties such as Sports & Recreational Facilities, Educational Facilities, Site Development & Heavy Engineering, Structural & Architectural Concrete, Solar & Renewable Energy, and Stormwater Management. We pride ourselves on delivering exceptional value and service and believe that dedication and hard work are the keys to our continual growth and success. Our headquarters are located in Santa Clara, California.
Front Desk Coordinator . In this role, you will play a vital part in the daily operations of our company and contribute to creating a welcoming environment for clients, subcontractors, suppliers, and employees. As the first point of contact, your friendly and professional demeanor will set the tone for all interactions. Your key responsibilities will include, but are not limited to: Answer and route incoming calls efficiently to the appropriate personnel, voice mail, or job site. Greet visitors (clients, employees, subcontractors, suppliers) upon arrival with a friendly and professional approach. Place outgoing calls as necessary. Manage incoming and outgoing mail, including sorting, opening, date stamping, and logging. Process and distribute packages through various delivery services (US Mail, UPS, Federal Express, etc.). Maintain organized filing systems. Assist in the distribution of employee paychecks every Thursday from the reception desk. Perform miscellaneous clerical documentation as required. Ensure the front lobby office equipment is well-maintained. Order and manage office supplies. Print weekly JIPs and assist departments on special projects as needed. Send and receive faxes. Type memos, letters, and other documentation, while organizing and alphabetizing files. Complete additional assignments as directed by supervisors. Manage conference room schedules and maintain a tidy front office, reception, and conference areas. Attend necessary meetings. Preferred Qualifications: Minimum of five years of experience in reception and clerical duties. Proficiency in Microsoft Office programs. Detail-oriented, organized, and able to manage time effectively. Strong communication skills with a focus on collaboration. Ability to operate a multi-line telephone system for incoming calls. Experience in data entry, recordkeeping, and filing, while managing multiple tasks. Excellent customer service skills. Strong written and verbal communication skills. Knowledge and experience in the construction industry is a plus. Bilingual in Spanish and English is preferred. At Robert A. Bothman, we value diversity and provide equal employment opportunities (EEO) to all employees and applicants for employment regardless of race, color, religion, sex, national origin, age, disability, or genetics. We encourage women, minorities, individuals with disabilities, and veterans to apply for all job openings. Robert A. Bothman Construction is a well-established, family-owned construction and general engineering company, recognized as an industry leader since 1978. We offer comprehensive pre-construction and construction services for various public, commercial, industrial, and privately owned projects. Our expertise encompasses a broad range of specialties such as Sports & Recreational Facilities, Educational Facilities, Site Development & Heavy Engineering, Structural & Architectural Concrete, Solar & Renewable Energy, and Stormwater Management. We pride ourselves on delivering exceptional value and service and believe that dedication and hard work are the keys to our continual growth and success. Our headquarters are located in Santa Clara, California.