University of Illinois
Facilities Operations Specialist - Krannert Center for the Performing Arts
University of Illinois, Urbana, Illinois, us, 61803
Facilities Operations Specialist
Krannert Center for the Performing Arts
College of Fine and Applied Arts
University of Illinois Urbana-Champaign
Job Summary
Under the general supervision of the Facilities Operations Coordinator, the Facilities Operations Specialist will be responsible for the effective management of inventory, key distribution, shipping and receiving, scheduling, and relationship management at the Krannert Center for the Performing Arts. This role will also include responsibility for biennial inventory and the removal of items from official inventory.
Duties & Responsibilities
Building Operations
• Distributes and tracks keys for building access, maintaining accurate records of transactions and deposits related to key distribution. • Updates and maintains the attendant schedule for the Building Operations Team, ensuring all shifts are covered and adjusting schedules as needed based on event demands. • Greets vendors and visitors, directing them to the appropriate locations within the building and providing operational support as needed. • Ensuring that all facilities and equipment meet university safety standards.
Inventory
• Manages inventory for all operational equipment (e.g., chairs, tables, event supplies), ensuring items are available, properly tracked, and recorded in accordance with university procedures. • Performs biennial inventory audits of all items, ensuring that all equipment and supplies are accurately counted, updated, and aligned with university inventory records. • Coordinates the removal of items from official inventory, including documentation of the removal process, ensuring compliance with university policies for asset management.
Shipping & Receiving
• Coordinates shipping and receiving for materials, equipment, and supplies, ensuring proper documentation, delivery, and tracking within the appropriate departments. • Inspects incoming materials for damage, addressing any claims or returns as necessary.
Performs other related duties as assigned.
Minimum Qualifications High School Diploma or equivalent. Any one or combination totaling
two (2) years (24 months)
from the categories below: College course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent: 60 semester hours or an Associate's Degree equals
one (1) year (12 months) Training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience. Work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.
Knowledge, Skills and Abilities Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines. Proficiency in Microsoft Excel, Filemaker, and other office software for tracking inventory, scheduling, and managing operational tasks. Experience in performing inventory audits and managing the removal of items from official inventory. Ability to manage key distribution and ensure proper record-keeping for building access. Good communication and interpersonal skills to collaborate effectively with internal teams, external vendors, and visitors. Attention to detail and the ability to follow established processes and protocols for safety, inventory management, and compliance. Ability to understand and follow written and oral instructions in a fast-paced environment. Appointment Information
This is a 100% full-time Civil Service 2379 - Facility Operations Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The budgeted salary range for the position is $18.46-$20.51/hour ($36,000 - $40,000 annually). We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Work authorization sponsorship is not available for this position.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx. Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on November 18th, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Micki Hallam, HR Coordinator at mhallam@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.
Requisition ID : 1033390 Job Category : Service and Food Operations Apply at:
https://jobs.illinois.edu
University of Illinois Urbana-Champaign
Job Summary
Under the general supervision of the Facilities Operations Coordinator, the Facilities Operations Specialist will be responsible for the effective management of inventory, key distribution, shipping and receiving, scheduling, and relationship management at the Krannert Center for the Performing Arts. This role will also include responsibility for biennial inventory and the removal of items from official inventory.
Duties & Responsibilities
Building Operations
• Distributes and tracks keys for building access, maintaining accurate records of transactions and deposits related to key distribution. • Updates and maintains the attendant schedule for the Building Operations Team, ensuring all shifts are covered and adjusting schedules as needed based on event demands. • Greets vendors and visitors, directing them to the appropriate locations within the building and providing operational support as needed. • Ensuring that all facilities and equipment meet university safety standards.
Inventory
• Manages inventory for all operational equipment (e.g., chairs, tables, event supplies), ensuring items are available, properly tracked, and recorded in accordance with university procedures. • Performs biennial inventory audits of all items, ensuring that all equipment and supplies are accurately counted, updated, and aligned with university inventory records. • Coordinates the removal of items from official inventory, including documentation of the removal process, ensuring compliance with university policies for asset management.
Shipping & Receiving
• Coordinates shipping and receiving for materials, equipment, and supplies, ensuring proper documentation, delivery, and tracking within the appropriate departments. • Inspects incoming materials for damage, addressing any claims or returns as necessary.
Performs other related duties as assigned.
Minimum Qualifications High School Diploma or equivalent. Any one or combination totaling
two (2) years (24 months)
from the categories below: College course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent: 60 semester hours or an Associate's Degree equals
one (1) year (12 months) Training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience. Work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.
Knowledge, Skills and Abilities Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines. Proficiency in Microsoft Excel, Filemaker, and other office software for tracking inventory, scheduling, and managing operational tasks. Experience in performing inventory audits and managing the removal of items from official inventory. Ability to manage key distribution and ensure proper record-keeping for building access. Good communication and interpersonal skills to collaborate effectively with internal teams, external vendors, and visitors. Attention to detail and the ability to follow established processes and protocols for safety, inventory management, and compliance. Ability to understand and follow written and oral instructions in a fast-paced environment. Appointment Information
This is a 100% full-time Civil Service 2379 - Facility Operations Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The budgeted salary range for the position is $18.46-$20.51/hour ($36,000 - $40,000 annually). We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Work authorization sponsorship is not available for this position.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx. Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on November 18th, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Micki Hallam, HR Coordinator at mhallam@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.
Requisition ID : 1033390 Job Category : Service and Food Operations Apply at:
https://jobs.illinois.edu