The HR Team
Job Description
Job Description
Our Company
Baltimore Equitable Insurance offers a unique perpetual insurance product to protect homes, apartments and condos in Maryland and Pennsylvania. We are the second oldest insurance company in the United States and began offering insurance policies in 1794.
At Baltimore Equitable Insurance, we are passionate about our unique style of insurance, our long company history, our strong client relationships and our distinctive team culture. Our team members place the utmost value in providing insurance coverage, building trusting relationships and delivering exceptional customer service.
Your Role As our Executive Assistant (EA), you will support and report directly to the President / CEO of the organization, providing executive support in a one-on-one working relationship, helping to streamline the President / CEO's workload. Secondary executive support is provided on an as-needed basis to the management team. The EA serves as the primary point of contact, both internal and external, on all matters pertaining to the executive office. The EA also serves as a liaison to the Board of Directors and Senior Management, organizes and coordinates executive outreach and manages special projects. All actions and decisions require excellent judgment and impeccable organization in a professional manner.
Salary The salary range for this position is $80k to $85k. Flexibility to this range may be considered based on experience.
What You'll Do
Complete a broad variety of administrative tasks including : managing an active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential, arranging detailed travel plans, itineraries and agendas and compiling documents for internal and external meetings. Works from general instructions on destination, purpose of travel and knowledge of travel preferences.
Plan, coordinate, and ensure schedules are followed and respected. Provide "gateway" role, creating complimentary situations for direct access to the President / CEO's time and office.
Communicate directly, and on behalf of the President / CEO with team members, customers, Board Members, and other others on matters related to the President / CEO's initiatives.
Serve as the President / CEO's administrative liaison to Baltimore Equitable's Board of Directors and assist Board members as needed.
Plan and attend board meetings, coordinate calendars of several individuals in an efficient manner, take board meeting minutes and provide follow-up action items as appropriate.
Perform duties of a highly confidential nature that require comprehensive knowledge of organizational policies, practices, and procedures
Research, prioritize, and follow up on incoming issues and concerns addressed to the President / CEO, including those of a sensitive or confidential nature. Determine and / or propose appropriate course(s) of action or response.
Provide bridge for smooth communication between the executive office and internal departments, developing and maintaining credibility, trust and support with management and employees.
Work closely and effectively with the management team to keep all well-informed of upcoming commitments and responsibilities, with appropriate follow up.
Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects, some of which may have organizational impact.
Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate executive's ability to effectively lead the organization.
Who You Are
Efficient and Organized. You thrive on getting the details right, double-checking everything, and managing multiple tasks seamlessly with excellent attention to detail.
Clear Communicator. You speak and write clearly and concisely. You can handle sensitive information with poise and professionalism.
Proactive and Resourceful. You act without needing to be told, bring new ideas to the table, and find creative solutions to overcome challenges.
Professional. You adhere to a polished, well-kept and professional standard. You also approach situations and others in a tactful manner, treating others with respect and professionalism, as well as accepting responsibility for your own actions.
Excellent Decision Maker. You aren't afraid to make decisions, exhibiting sound and accurate judgement.
Ethical. You handle confidential information with discretion, adapt to various competing demands, and demonstrate the highest level of customer / client service and response.
System Savvy. You are very comfortable using software systems such as general office applications, with superior skills required in Microsoft Office (Outlook, Work, Excel, Power Point and Teams) and Adobe Acrobat.
Requirements for Success
Associate degree or equivalent work experience, a Bachelor's degree is preferred.
Three to five years of experience supporting senior level executives.
Experience developing internal processes.
We Offer
Full-time Salaried Position
Comprehensive health insurance
Generous PTO time and company holidays
Hybrid work schedule
Paid training and development
Paid off-site parking
Incredible retirement plan
Team environment where people care
Baltimore Equitable Insurance is an Equal Opportunity Employer. Baltimore Equitable Insurance does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
Baltimore Equitable Insurance conducts a criminal and financial background check after a conditional job offer.
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Our Company
Baltimore Equitable Insurance offers a unique perpetual insurance product to protect homes, apartments and condos in Maryland and Pennsylvania. We are the second oldest insurance company in the United States and began offering insurance policies in 1794.
At Baltimore Equitable Insurance, we are passionate about our unique style of insurance, our long company history, our strong client relationships and our distinctive team culture. Our team members place the utmost value in providing insurance coverage, building trusting relationships and delivering exceptional customer service.
Your Role As our Executive Assistant (EA), you will support and report directly to the President / CEO of the organization, providing executive support in a one-on-one working relationship, helping to streamline the President / CEO's workload. Secondary executive support is provided on an as-needed basis to the management team. The EA serves as the primary point of contact, both internal and external, on all matters pertaining to the executive office. The EA also serves as a liaison to the Board of Directors and Senior Management, organizes and coordinates executive outreach and manages special projects. All actions and decisions require excellent judgment and impeccable organization in a professional manner.
Salary The salary range for this position is $80k to $85k. Flexibility to this range may be considered based on experience.
What You'll Do
Complete a broad variety of administrative tasks including : managing an active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential, arranging detailed travel plans, itineraries and agendas and compiling documents for internal and external meetings. Works from general instructions on destination, purpose of travel and knowledge of travel preferences.
Plan, coordinate, and ensure schedules are followed and respected. Provide "gateway" role, creating complimentary situations for direct access to the President / CEO's time and office.
Communicate directly, and on behalf of the President / CEO with team members, customers, Board Members, and other others on matters related to the President / CEO's initiatives.
Serve as the President / CEO's administrative liaison to Baltimore Equitable's Board of Directors and assist Board members as needed.
Plan and attend board meetings, coordinate calendars of several individuals in an efficient manner, take board meeting minutes and provide follow-up action items as appropriate.
Perform duties of a highly confidential nature that require comprehensive knowledge of organizational policies, practices, and procedures
Research, prioritize, and follow up on incoming issues and concerns addressed to the President / CEO, including those of a sensitive or confidential nature. Determine and / or propose appropriate course(s) of action or response.
Provide bridge for smooth communication between the executive office and internal departments, developing and maintaining credibility, trust and support with management and employees.
Work closely and effectively with the management team to keep all well-informed of upcoming commitments and responsibilities, with appropriate follow up.
Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects, some of which may have organizational impact.
Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate executive's ability to effectively lead the organization.
Who You Are
Efficient and Organized. You thrive on getting the details right, double-checking everything, and managing multiple tasks seamlessly with excellent attention to detail.
Clear Communicator. You speak and write clearly and concisely. You can handle sensitive information with poise and professionalism.
Proactive and Resourceful. You act without needing to be told, bring new ideas to the table, and find creative solutions to overcome challenges.
Professional. You adhere to a polished, well-kept and professional standard. You also approach situations and others in a tactful manner, treating others with respect and professionalism, as well as accepting responsibility for your own actions.
Excellent Decision Maker. You aren't afraid to make decisions, exhibiting sound and accurate judgement.
Ethical. You handle confidential information with discretion, adapt to various competing demands, and demonstrate the highest level of customer / client service and response.
System Savvy. You are very comfortable using software systems such as general office applications, with superior skills required in Microsoft Office (Outlook, Work, Excel, Power Point and Teams) and Adobe Acrobat.
Requirements for Success
Associate degree or equivalent work experience, a Bachelor's degree is preferred.
Three to five years of experience supporting senior level executives.
Experience developing internal processes.
We Offer
Full-time Salaried Position
Comprehensive health insurance
Generous PTO time and company holidays
Hybrid work schedule
Paid training and development
Paid off-site parking
Incredible retirement plan
Team environment where people care
Baltimore Equitable Insurance is an Equal Opportunity Employer. Baltimore Equitable Insurance does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
Baltimore Equitable Insurance conducts a criminal and financial background check after a conditional job offer.
#J-18808-Ljbffr