New College of Florida
Join to apply for the
Assistant Bursar
role at
New College of Florida .
Come join the New College team as an Assistant Bursar supporting the Bursar and Assistant VP of Student Accounts in the areas of Student Accounts, Cashiering, Receivables, and Collections. This position plays a key role in ensuring timely and accurate student account management, promotes compliance with institutional and regulatory standards, and provides high-quality service to students and families. The Assistant Bursar works collaboratively with the offices of Admissions, Financial Aid, Registrar, Residential Life, and the START Center to support student success.
Examples of Duties
Accounts Receivable/Collections:
Assist with the daily operations of Student Accounts, including billing, payment processing, and daily AR and subledger reconciliation. Collect and review documentation required for international student and nonresident alien (NRA) taxation in compliance with IRS and federal regulations and remit payments to the IRS. Prepare and track 30-day and 60-day collection emails and letters for outstanding accounts. Manage AR and Collections for Parking Services. Monitor student account hold for outstanding balances and assist in resolving issues that prevent registration. Review receivable balance for terminated NCF employees. Resolve account conflicts, including the research and correction of account billing inaccuracies for both student and non-student accounts. Coordinate closely with the Office of the Registrar, Office of Financial Aid, Housing Auxiliary, and START Center to ensure accurate and timely student account transactions. Provide backup coverage for all Bursar responsibilities.
Student AR/Collections Communications:
Provide excellent customer service, responding promptly and professionally to inquiries from students, parents, and campus partners. Document all communication with students via mail, email and phone conversations in accordance with the NCF Collection Policy. Follow up on dishonored or failed payments and work with students to resolve payment issues. Notify students of refund check availability. Monitor delinquent accounts, assist with internal collection efforts, and coordinate with external collection agencies as needed.
Student Beginning of Term Processes:
Collaborate with Financial Aid, Registrar and Residential Life to ensure accurate charges are reflected on student financial accounts at the start of each term. Prepare the Beginning of Term report and coordinate multi-department meetings to review account accuracy. Review and monitor students at risk for Financial Withdrawal on a daily basis and communicate with relevant departments to support student retention. Review the non-payment cancellation list and determine balances required for reinstatement.
Student Refund Process:
Work with Financial Aid to coordinate the timing of the student refunds process to ensure compliance with federal and state regulations. Collaborate with the Bursar and Assistant VP of Student Accounts to validate refund accuracy prior to disbursement.
Other duties as assigned.
Minimum Qualifications
A Bachelor’s degree in Accounting, Finance, Management or Public Administration or related field and/or four years of finance related work experience.
Knowledge and experience in working with Microsoft Office products – Word, Excel, Access, PowerPoint.
Higher education finance experience.
Effective communication skills verbally and in writing.
Ability to establish effective working relationships.
Ability to establish priorities and meet deadlines.
Ability to establish and maintain records.
Ability to exercise good judgment.
Ability to maintain professionalism in adverse conditions.
Ability to read various forms, procedures, regulations and similar materials.
Ability to work as part of a team within the Controller’s Office and with all other Campus offices.
Ability to operate calculator, desktop computer and various office machines and equipment.
Ability to perform duties in a confined yet open-office environment.
Knowledge and ability to complete paperwork accurately and timely.
Knowledge of Financial practices and procedures.
Ability to pay attention to details and notice when something isn’t the same between two or more records.
Ability to apply textbook theory and applications to everyday situations.
Capable of understanding the functional design and implementation of computer applications.
Preferred Qualifications
Experience with State University System of Florida, knowledge of Ellucian Banner, and Transact payments.
New College of Florida (NCF) is an equal opportunity employer and educational provider committed to a policy of non-discrimination for any member of the NCF community on the basis of race, creed, color, sex, religion, national origin, age, disability, genetic information, veterans' status, marital status, or any other legally protected group status. This policy applies to faculty, staff, students, volunteers, visitors, applicants, and contractors in a manner consistent with applicable laws, regulations, ordinances, orders, and University policies, procedures, and processes.
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Assistant Bursar
role at
New College of Florida .
Come join the New College team as an Assistant Bursar supporting the Bursar and Assistant VP of Student Accounts in the areas of Student Accounts, Cashiering, Receivables, and Collections. This position plays a key role in ensuring timely and accurate student account management, promotes compliance with institutional and regulatory standards, and provides high-quality service to students and families. The Assistant Bursar works collaboratively with the offices of Admissions, Financial Aid, Registrar, Residential Life, and the START Center to support student success.
Examples of Duties
Accounts Receivable/Collections:
Assist with the daily operations of Student Accounts, including billing, payment processing, and daily AR and subledger reconciliation. Collect and review documentation required for international student and nonresident alien (NRA) taxation in compliance with IRS and federal regulations and remit payments to the IRS. Prepare and track 30-day and 60-day collection emails and letters for outstanding accounts. Manage AR and Collections for Parking Services. Monitor student account hold for outstanding balances and assist in resolving issues that prevent registration. Review receivable balance for terminated NCF employees. Resolve account conflicts, including the research and correction of account billing inaccuracies for both student and non-student accounts. Coordinate closely with the Office of the Registrar, Office of Financial Aid, Housing Auxiliary, and START Center to ensure accurate and timely student account transactions. Provide backup coverage for all Bursar responsibilities.
Student AR/Collections Communications:
Provide excellent customer service, responding promptly and professionally to inquiries from students, parents, and campus partners. Document all communication with students via mail, email and phone conversations in accordance with the NCF Collection Policy. Follow up on dishonored or failed payments and work with students to resolve payment issues. Notify students of refund check availability. Monitor delinquent accounts, assist with internal collection efforts, and coordinate with external collection agencies as needed.
Student Beginning of Term Processes:
Collaborate with Financial Aid, Registrar and Residential Life to ensure accurate charges are reflected on student financial accounts at the start of each term. Prepare the Beginning of Term report and coordinate multi-department meetings to review account accuracy. Review and monitor students at risk for Financial Withdrawal on a daily basis and communicate with relevant departments to support student retention. Review the non-payment cancellation list and determine balances required for reinstatement.
Student Refund Process:
Work with Financial Aid to coordinate the timing of the student refunds process to ensure compliance with federal and state regulations. Collaborate with the Bursar and Assistant VP of Student Accounts to validate refund accuracy prior to disbursement.
Other duties as assigned.
Minimum Qualifications
A Bachelor’s degree in Accounting, Finance, Management or Public Administration or related field and/or four years of finance related work experience.
Knowledge and experience in working with Microsoft Office products – Word, Excel, Access, PowerPoint.
Higher education finance experience.
Effective communication skills verbally and in writing.
Ability to establish effective working relationships.
Ability to establish priorities and meet deadlines.
Ability to establish and maintain records.
Ability to exercise good judgment.
Ability to maintain professionalism in adverse conditions.
Ability to read various forms, procedures, regulations and similar materials.
Ability to work as part of a team within the Controller’s Office and with all other Campus offices.
Ability to operate calculator, desktop computer and various office machines and equipment.
Ability to perform duties in a confined yet open-office environment.
Knowledge and ability to complete paperwork accurately and timely.
Knowledge of Financial practices and procedures.
Ability to pay attention to details and notice when something isn’t the same between two or more records.
Ability to apply textbook theory and applications to everyday situations.
Capable of understanding the functional design and implementation of computer applications.
Preferred Qualifications
Experience with State University System of Florida, knowledge of Ellucian Banner, and Transact payments.
New College of Florida (NCF) is an equal opportunity employer and educational provider committed to a policy of non-discrimination for any member of the NCF community on the basis of race, creed, color, sex, religion, national origin, age, disability, genetic information, veterans' status, marital status, or any other legally protected group status. This policy applies to faculty, staff, students, volunteers, visitors, applicants, and contractors in a manner consistent with applicable laws, regulations, ordinances, orders, and University policies, procedures, and processes.
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