BDO Capital Advisors, LLC
Office Administrator
BDO Capital Advisors, LLC, San Francisco, California, United States, 94199
Job Summary:
The Office Administrator is responsible for the overall management of the office administrative activities, including general administrative policies and procedures. This position executes decisions of the Firm, works with principals and business line leaders, and serves as the liaison between principals, staff, the local office and other offices within the Firm. The Office Administrator is charged with making all decisions regarding administrative issues within the location(s).
The work associated with this position is performed onsite at one or more BDO offices.
Job Duties:
Manages day-to-day operations of the facility, ensuring proper office functioning and maintaining relationships with local vendors and property management to resolve issues
Completes annual office budgets and monitor expenditures to ensure compliance with budget
Drives consistency by understanding and championing systems and processes for business lines, providing guidance to other offices, and partnering with National Real Estate for space management and logistics
Implements training programs for administrative staff, coordinates local purchasing and inventory control, and provides support to business lines as a primary or backup resource
Welcomes new employees, assists with onboarding processes, and partners with various teams to manage administrative support for activities such as events, proposals, and presentations
Other duties as required
Supervisory Responsibilities:
Supervises the day-to-day workload and oversight of administrative team members
Evaluates the performance of direct and indirect reports, provides performance feedback, as appropriate,and assists in the development of goals and objectives to enhance their professional development
Ensures administrative team members are trained on all relevant software, resources, and processes
Qualifications, Knowledge, Skills and Abilities: Education:
High school diploma, GED, or equivalent, required
Bachelor’s degree, preferred
Experience:
Two (2) or more years of management experience or five (5) or more years of administrative experience, required
Experience in a professional services firm, preferred
Prior project management experience, preferred
Prior administrative experience, preferred
Software:
Proficiency in Microsoft Office Suite, required
PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
Adobe Acrobat experience, preferred
Other Knowledge, Skills & Abilities:
Committed to working onsite at one or more BDO offices
Superior written and verbal communication skills, including advanced knowledge of current grammar and punctuation standards allowing for proactive and successful interaction with various levels of management and firm personnel
Solid judgment and reasoning skills
Strong critical thinking skills to assess situations, apply knowledge and best practices to resolve issues
Strong management and delegation skills to effectively lead and direct administrative team
Ability to maintain a professional demeanor and level of patience when dealing with difficult situations
Ability to work in a deadline-driven environment while handling multiple projects and tasks simultaneously with a focus on details
Capable of successfully multi-tasking while working independently or within a group environment
Ability to conduct meetings, deliver presentations and speak in front of groups
Ability to demonstrate support for Firm goals, objectives and initiatives
Ability to have a proactive approach to problem-solving by providing effective solutions
Ability to generate and produce various reporting in software systems
Ability to manage high confidentiality information
Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.
California Range: $77,000 - $128,000
Colorado Range: $75,000 - $90,000
Maryland Range: $90,000 - $115,000
Minnesota Range: $75,000 - $90,000
NYC/Long Island/Westchester Range: $95,000 - $120,000
Washington Range: $85,000 - $95,000
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The work associated with this position is performed onsite at one or more BDO offices.
Job Duties:
Manages day-to-day operations of the facility, ensuring proper office functioning and maintaining relationships with local vendors and property management to resolve issues
Completes annual office budgets and monitor expenditures to ensure compliance with budget
Drives consistency by understanding and championing systems and processes for business lines, providing guidance to other offices, and partnering with National Real Estate for space management and logistics
Implements training programs for administrative staff, coordinates local purchasing and inventory control, and provides support to business lines as a primary or backup resource
Welcomes new employees, assists with onboarding processes, and partners with various teams to manage administrative support for activities such as events, proposals, and presentations
Other duties as required
Supervisory Responsibilities:
Supervises the day-to-day workload and oversight of administrative team members
Evaluates the performance of direct and indirect reports, provides performance feedback, as appropriate,and assists in the development of goals and objectives to enhance their professional development
Ensures administrative team members are trained on all relevant software, resources, and processes
Qualifications, Knowledge, Skills and Abilities: Education:
High school diploma, GED, or equivalent, required
Bachelor’s degree, preferred
Experience:
Two (2) or more years of management experience or five (5) or more years of administrative experience, required
Experience in a professional services firm, preferred
Prior project management experience, preferred
Prior administrative experience, preferred
Software:
Proficiency in Microsoft Office Suite, required
PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
Adobe Acrobat experience, preferred
Other Knowledge, Skills & Abilities:
Committed to working onsite at one or more BDO offices
Superior written and verbal communication skills, including advanced knowledge of current grammar and punctuation standards allowing for proactive and successful interaction with various levels of management and firm personnel
Solid judgment and reasoning skills
Strong critical thinking skills to assess situations, apply knowledge and best practices to resolve issues
Strong management and delegation skills to effectively lead and direct administrative team
Ability to maintain a professional demeanor and level of patience when dealing with difficult situations
Ability to work in a deadline-driven environment while handling multiple projects and tasks simultaneously with a focus on details
Capable of successfully multi-tasking while working independently or within a group environment
Ability to conduct meetings, deliver presentations and speak in front of groups
Ability to demonstrate support for Firm goals, objectives and initiatives
Ability to have a proactive approach to problem-solving by providing effective solutions
Ability to generate and produce various reporting in software systems
Ability to manage high confidentiality information
Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.
California Range: $77,000 - $128,000
Colorado Range: $75,000 - $90,000
Maryland Range: $90,000 - $115,000
Minnesota Range: $75,000 - $90,000
NYC/Long Island/Westchester Range: $95,000 - $120,000
Washington Range: $85,000 - $95,000
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