Hospice of Acadiana is hiring: Executive Assistant in Lafayette

Job Description Summary

The primary objective of this position is to provide executive level administrative support to the President & CEO of Hospice of Acadiana, Inc., as well as the Hospice of Acadiana, Inc. Board of Directors and organizational leaders as assigned. The Executive Assistant is responsible for administratively supporting the organization’s executive leaders with scheduling, travel arrangements, meeting logistics, reconciliation of expenses, and varied tasks as needed. The Executive Assistant is responsible for administratively supporting the CEO by performing a variety of administrative functions while having professional poise and presence reflective of the organization. The Executive Assistant is responsible for administratively supporting the HOA Board of Directors. The Executive Administrative Assistant provides supervisory oversight to operational personnel of HOA.

Job Details

Job Location
2600 JOHNSTON ST - LAFAYETTE, LA

Position Type
Full Time

Job Category
Admin - Clerical

Reports To: Chief Executive Officer

Essential Job Functions/Responsibilities

• Operates with highest level of confidentiality.
• Provides support to strategic business initiatives, from development through successful execution, under the guidance of CEO.
• Provides multi‑faceted administrative support and assistance to ensure effective use of the CEO’s time and productive interactions with staff and the public.
• Assists and communicates with executives on decision‑making, program management, and initiative implementation.
• Improves upon current front and back‑office processes and optimizes organizational procedures for efficiency and productivity.
• Addresses problems with vendors, customers, or partners as quickly as possible.
• Time management – responsible for improving efficiency by managing the CEO’s time. Utilizes skills to prioritize tasks, set meetings, and create appropriate follow‑up.

Primary Responsibilities

• Uses discretion, judgment, and knowledge of the organization to facilitate the CEO’s activities and maintain confidentiality.
• Serves as liaison with staff, executives, senior leaders, and CEO regarding company climate, project updates, proposals, and planning. Primary point of contact on all CEO correspondence.
• Supervisory role over other administrative positions as needed to ensure front‑office operations are managed smoothly.
• Responsible for directing and deploying support staff or other resources as required.
• Provides administrative assistance to the Board of Directors, Finance Committee, and other governance meetings as needed – scheduling meetings, coordinating location and lunch, taking minutes, updating bylaws.
• Supports daily operations in collaboration with Senior Leadership and department leaders – managing calendars, generating correspondence, managing calls, preparing meetings, following up, researching, and preparing summary reports on key projects; maintains hard copies and electronic files; plans and coordinates annual corporate meetings, board meetings, and finance meetings.
• Assists with identifying gaps and new operational strategies by working with CEO and other executives on special projects.
• Coordinates, monitors, reports, and communicates progress toward goals with senior leadership.

Qualifications

• Education: Bachelor’s degree in business administration or similar field of study.
• Experience: Four (4) years of experience in a business management or executive role; experience in organizing and directing multiple teams and departments; experience in planning and reporting on strategic initiatives; proven success in a project coordination role.
• Possesses valid driver’s license and automobile liability coverage.

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Administrative
• Hospitals and Health Care

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