Executive Assistant Job at WorldBridge Partners - Leaders in Recruiting and Exec

Account Executive at WorldBridge Partners - Leaders in Recruiting and Executive Search

Job Title: Executive Assistant

Location: Madison, WI

Employment Type: Full-Time

Department: Executive Administration

About the Opportunity

A growing community bank in Madison, WI is seeking a highly organized and motivated Executive Assistant to support our executive leadership team. This is a great opportunity for someone who is detail‑oriented, enjoys managing multiple priorities, and is eager to grow their career in banking.

As the Executive Assistant, you will play a key role in keeping the bank’s leadership team on track—handling scheduling, communication, and administrative projects that are essential to our success.

Key Responsibilities

• Provide daily administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel.
• Prepare and organize reports, presentations, and correspondence with accuracy and attention to detail.
• Serve as the primary point of contact for internal and external communications for the executive team.
• Coordinate board and committee meetings, including preparing materials, taking minutes, and distributing follow‑up items.
• Track deadlines, priorities, and ongoing projects to ensure timely completion.
• Maintain confidential files and sensitive information with professionalism and discretion.
• Assist with special projects, community events, and internal communications as needed.
• Proactively identify ways to improve efficiency and streamline administrative processes.

Qualifications

• 3+ years of administrative or executive support experience, preferably in banking or financial services.
• Strong organizational skills and the ability to manage multiple priorities under tight deadlines.
• Exceptional written and verbal communication skills.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated professionalism, discretion, and a positive attitude.
• Self‑motivated and driven to learn, with a desire to grow professionally within the organization.
• Associate’s or Bachelor’s degree in Business Administration or related field preferred.

Base pay range

$70,000.00/yr - $85,000.00/yr

Other Information

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