Executive Assistant Job at Ulta Beauty in Chicago

Executive Assistant – Ulta Beauty

Join the Ulta Beauty Marketing Leadership team as an Executive Assistant, providing a wide range of administrative support to senior marketing leaders.

Core Responsibilities

• Logistical support including schedules, agendas, communications, correspondence, presentations, and business travel.
• Handle extremely confidential material relevant to company operations, including phone calls, reports, presentations, and meetings.
• Lead special projects and create correspondence and materials for internal and external audiences.
• Collaborate with various staff and departments to support the Marketing leadership team.
• Plan, coordinate, and maintain executives' daily schedules, managing meetings, teleconferences, and frequent heavy travel arrangements.
• Handle inquiries and requests of varying complexity, often requiring research and follow‑up.
• Proactively manage projects, deliverables, and due dates, following up with key stakeholders to meet assigned deadlines.
• Maintain a professional environment by demonstrating core competencies in support of executives, visitors, and key partners.
• Show flexibility and adaptability to meet the dynamic nature of Ulta Beauty’s business and the working styles of the Marketing leadership team.
• Develop and compose correspondence, reports, and presentations as requested.
• Maintain confidentiality at all times.
• Coordinate with other Executive Assistants and Administrative Staff to cover any gaps or provide additional assistance.
• Maintain a high level of competence in the Microsoft Office program suite.

Qualifications & Experience

• 7+ years of executive‑level assistant experience.
• Experience supporting multiple leaders simultaneously.
• Most recent position preferably supporting an executive level leader of a publicly held company.
• Extensive experience with calendaring, organizing meetings, and making travel arrangements.
• Strong analytical, organizational, and project management skills.
• Ability to handle multiple tasks simultaneously, managing multiple clients and deadlines.
• Superior planning and organization skills.
• Proficiency with Word, PowerPoint, Outlook, and Excel.
• Excellent communication and interpersonal skills, with experience interacting with senior‑level executives and external partners.
• Positive and professional demeanor.
• Problem‑solving and helpful approach in dealing with others.
• Ability to handle the highest level of confidential information.

Employment Details

• Location: Chicago, IL
• Seniority level: Mid‑Senior
• Employment type: Full‑time
• Job function: Administrative
• Industry: Retail